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How to show full folder path of email search results in Outlook?

Have you ever felt frustrated that the Outlook only shows the containing folder for each matching search results? If there are folders with same names in your Outlook, it is time-consuming to find the specific folder one by one for a certain search result. Showing full folder path of email search result is an efficient way for you to find the certain folder of the searched out emails. Please browse the following article for more detailed information.

Show full folder path of email search results in Outlook


arrow blue right bubble Show full folder path of email search results in Outlook

To find the full folder path of an email in search results list in Outlook, please do as follows.

1. After finishing searching emails, please select an email which you want to show its full folder path.

2. Then click Search > Search Tools > Advanced Find in Outlook 2010 /2013/2016, or you can press Ctrl + Shift +F shortcut keys to enable the Find and Replace function.

Tip: In Outlook 2007, please click Tools > Instant Search > Advanced Find to open the Find and Replace dialog, see screenshot:

3. In the popping up Advanced Find dialog box, please click Browse button.

4. After clicking Browse button in the Advanced Find dialog box, a Select Folder(s) dialog box will pop up. In this dialog, you can see the specific folder of your selected email which is locating at has been checked with a mark.

You can see the full folder path of the search result at a glance with this method, and the go to the certain folder to find the email you have search out easily.


Save or Export Multiple emails to other fomat files(PDF/HTML/WORD/EXCEL) in Outlook

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Comments (30)
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This comment was minimized by the moderator on the site
This did not work. The Outlook message is in the "Image Management" folder. Following the above steps (Outlook 2010), only the Inbox is checked. Any suggestions? thanks...
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I have many folders, maybe a few hundred, and this worked brilliantly and saved much time - many thanks
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Does work, but need to open email first, click Ctrl,Shift,F, then Browse on Advanced Find Dialog.
This comment was minimized by the moderator on the site
Thank you very much you are right you need to open the email first. It did not work for me at first but after I followed your instructions, it worked just fine. Thanks.
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Glad I was able to help as nothing more frustrating that not being able to find a lost email.
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OMG. you are a lifesaver. I was figuring ho and then saw your comment. Thanks.
This comment was minimized by the moderator on the site
THIS is what works, not the instructions in the article. Thank you very much for posting the correct way to do it. And you're right, nothing is more frustrating than not being able to find the location of an email. Yet Microsoft programmers still bury this basic and important information and force their customers to search for it. Typical great design we've all come to expect from Microsoft.
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This does seem applicable to Outlook for Macintosh version 15.26.1 There is no find and replace nor browse options in the advanced search options only an extra menu bar that allows further criteria for the search to be added.
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I get the error "Outlook cannot perform your search. Outlook cannot display this view". Dying to know where the little dickens went.
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This is one of the most stupid things that I have seen. I would spend 10 hours searching with this method. Ridiculous. Not you, but the Outlook process.
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I agree. You have to manually and individually search each folder to find the check mark. So I don't see how this helps at all. If the check mark showed up at the highest level and each subsequent level, then it would be helpful. But since it only shows up at the exact, individual level, you have to hunt and peck. Not helpful. Contrast to OneDrive, another Microsoft product, where if you sync a low level folder, check marks show up all the way to the top level so you have context and can find it.
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It worked but : "please select an email" -> doesn't work for me, I have to "open the email" and then proceed with step 2 - 4 for this to work. Thanks for the help undisclosed author, Im a very structured guy with shit ton of subfolders but one misclick/misdrag and a folder will be lost for days/forever. This weird workaround to find the full folder path take 5 seconds and BAM! folder found. Thanks, its weird but its not like microsoft will get their shit togheter anytime soon so Im happy theres a work around at the very least (I was afraid to have to extract the outlook database and search trough it, aint nobody got time for that).
This comment was minimized by the moderator on the site
Thanks JF , your comment help me as i was having same problem and after opening mail i found the path.
This comment was minimized by the moderator on the site
i was trying to link my calendar item associated with the details ( website, speaker, time of event, etc.) of an email, the above tips did not work for me due to the fact i did not have "advanced find" my search tool;, so instead of spending a lot time looking for the "advanced find", i went back to the email, right click on the item, and copy the item, then go back to the calendar item, then paste it as an attachment, bingo, it works!
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Here is one way of doing it. After looking at numerous forums to find answer (and none of them have it), I ended up finding the answer the old fashion way (pre-google era), trial and error!

In Outlook 2016,
1. In the search result pane, right click on the column header (any column).
2. In context sensitive drop down, select 'View Settings'.
3. Select 'Columns...' button from the pop up window 'Advanced View Settings: Compact'.
4. The next popup window is titled 'Show Columns', Under the drop down menu, select 'All Post fields'.
5. From the left side column list, select 'In Folder' and click on 'Add ->' button.
6. This will add 'In Folder' column in the list on the right hand side.
7. All you do now is click on couple of 'OK' buttons and you are set.

This won't show you the full path but the sub folder your email is stored in.
This comment was minimized by the moderator on the site
This was very helpful. Thank you.
This comment was minimized by the moderator on the site
After 7 months, you still got it! Happy Days reference. Thanks for the answer.
This comment was minimized by the moderator on the site
Awesome! Thank you for sharing that!
This comment was minimized by the moderator on the site
Here is one way of doing it. After looking at numerous forums to find the answer (and none of them have it), I ended up finding the answer the old fashion way (pre-google era), trial and error!

In Outlook 2016,
1. In the search result pane, right click on the column header (any column).
2. In context sensitive drop down, select 'View Settings'.
3. Select 'Columns...' button from the pop up window 'Advanced View Settings: Compact'.
4. The next popup window is titled 'Show Columns', Under the drop down menu, select 'All Post fields'.
5. From the left side column list, select 'In Folder' and click on 'Add ->' button.
6. This will add 'In Folder' column in the list on the right hand side.
This comment was minimized by the moderator on the site
Ta da! This is the answer.
This comment was minimized by the moderator on the site
To Bhoomian: I myself searched through endless websites and posts. After an hour, only YOU had the right answer. Thank YOU!!!!!
This comment was minimized by the moderator on the site
THANK YOU, Bhooman!
This comment was minimized by the moderator on the site
Outlook 2016
The answer I worked through as need to see where the Folder is in Outlook 2016
Do the search for the file and after finishing searching emails you have results
You must -Double click the e-mail you want and fully open in the reading pane
Now and only now press Ctrl+Shift and F
Advance find opens as above 3 - In the popping up Advanced Find dialog box, please click Browse button.
Then as above 4 - After clicking Browse button in the Advanced Find dialog box, a Select Folder(s) dialog box will pop up. In this dialog, you can see the specific folder of your selected email which is locating at has been checked with a mark.

T'dah!
This comment was minimized by the moderator on the site
Fantastic, been looking all over, and got the results immediately, also, did another search and it came up with the In Folder with it as well. Thank you so much!!
This comment was minimized by the moderator on the site
Thanks - this actually answers the question that was asked.
This comment was minimized by the moderator on the site
Thank you very much Mark!
This comment was minimized by the moderator on the site
after so much searching, finally! this was the correct way to get to it. Thank you "minalo1"
This comment was minimized by the moderator on the site
In Office Professional Plus 2013, when your search results are in the compact view, if you hover over a message there is a tooltip that pops up that lists the name of the folder containing the message. This won't help if you have multiple folders with the same name, but for me that is usually all I need.
This comment was minimized by the moderator on the site
This is not really what was asked for. In the RESULTS, how can I know what folder, particularly when multiple folders are included in the search?
This comment was minimized by the moderator on the site
yea this is manual intensive to find path when the search has capture that already... simply all I want is to click on the row and show path...
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