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How to search all folders by default instead of current folder in Outlook?

Author: Siluvia Last Modified: 2014-07-14

By default, Outlook searches emails in the current folder which you are locating. For many cases, you want to search all folders at the same time instead of just searching the current folder, then you need to manually select the All Mail Items under Search tab. Actually in Outlook, you can configure all folders to be searched at once by default. Please do as the following tutorial shows.

Search all folders by default instead of current folder in Outlook 2010 and 2013

Search all folders by default instead of current folder in Outlook 2007

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arrow blue right bubbleSearch all folders by default instead of current folder in Outlook 2010 and 2013

In Outlook 2010 and 2013, you can search the items in all folders by default with following steps.

1. Please click File > Options. See screenshot:

2. In the Outlook Options dialog box, please click Search in the left bar, then go to the Result section, check the All folders option.

3. Click OK button

Then when you start search emails, it will be searched in all mail folders automatically.


arrow blue right bubbleSearch all folders by default instead of current folder in Outlook 2007

In Outlook 2007, please do as follows.

1. Please click Tools > Options.

2. In the Options dialog box, please click the Search Options button under Preferences tab. See screenshot:

3. When the Search Options dialog box popping up, please go to the Instant Search Pane section, and then check the All folders option. Finally click OK button.

4. When it returns to the Options dialog box, please click OK button to finish the whole settings.

Then when you start searching emails, you can see the emails are search in All Mail Items.


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Comments (9)
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Is it possible to customize how the advanced search function works? I often want to search in the same several folders and have to click on them each time. I also have to click the search sub-folders box each time. I would like to set it up as a default to always search this set of folders, along with all sub-folders. Is that possible? Or is it possible to repeat the previous search with one click? Then I could just click that, change the search term and click search again. That would be faster. Thanks for suggestions!
This comment was minimized by the moderator on the site
Picture is English. So I don't understand. Wright in Japanese please.
This comment was minimized by the moderator on the site
Hi my all mails are index but i search only one month mail what should i do.
This comment was minimized by the moderator on the site
Hi all of those who run windows 10, just click on all mailboxes.
This comment was minimized by the moderator on the site
Neat, great help indeed for my work
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