Skip to main content

How to do not show (hide) all canceled meetings in Outlook?

Author: Kelly Last Modified: 2014-07-15

As you know, if you received a meeting cancellation email in Microsoft Outlook, the text of “Canceled” is automatically added before this meeting’s subject in Calendar. See screen shot below. Most of time, you may not want to show the canceled meetings in your Calendar at all. In this article, I will guide you to do not show or hide all canceled meetings from Calendar in Outlook automatically.

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Kutools for Outlook - Boost Outlook with 100+ Advanced Features for Superior Efficiency
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy a comprehensive 60-day free trial and elevate your email experience!

To hide or don’t show canceled meetings in your Calendar in Microsoft Outlook, please do as following:

Step 1: Shift to the Calendar view, and open the Calendar that you want to hide canceled meetings from.

Step 2: Click the View Settings button on the View tab.

Note: In Outlook 2007, please click the View > Current View > Customize Current View.

Step 3: In the popping up dialog box, please click the Filter button. See screen shot:

Step 4: Then the Filter dialog box comes out. Please go to the Advanced tab, and:

(1) Click the Field > All Appointment fields > Subject;

(2) Click the Conditior box (or Condition box), and select the doesn’t contain from the drop down list;

(3) Enter the text of “Canceled:” in the Value box;

(4) Click the Add to List button. See screen shot below:

Step 5: Click the both OK buttons in two dialog boxes.

Then you will get back to the opening calendar, and you will see all canceled meetings are hidden immediately. What’s more, if meetings in this calendar are canceled in future, they will disappear from this calendar too.

To show hidden canceled meetings, please visit How to remove or clear filter applied from Inbox/Calendar in Outlook?

arrow blue right bubbleRelated articles

How to remove canceled meeting from calendar in Outlook?

How to cancel/delete meeting without sending cancellation in Outlook?

How to cancel one meeting in a series in Outlook?

Best Office Productivity Tools

Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook

🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Out of Office (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Easily Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Boost Your Outlook Productivity with Tabbed Views  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Over 100 Features Await Your Exploration! Click Here to Discover More.

Read More       Free Download      Purchase


Comments (7)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Thank you!!
This comment was minimized by the moderator on the site
This doesn't erase the invitation in the guests calendar... I need to delete the first invitation I sent previously but it stays in other people agenda, it creates so much confusion. It just appears as ''canceled'' and they get duplicata of the event with different information (for example: I can't just change the invitation itself cause it was divided in 2 separate events instead of one) and it gets people so freaking confused.

Is there a way to delete DELETE an invitation. I often send an invite as a save the date few months in advance, BEFORE all the details settle and sometimes I really can't just modify the occurrence.... Does someone have a solution for that?
This comment was minimized by the moderator on the site
bah. doesn't work for the to-do calendar bar
This comment was minimized by the moderator on the site
This is meant to be helpful? The system is so effing complicated only an American teenager could have devised it!!
This comment was minimized by the moderator on the site
Ta mate this guide is awesome!
This comment was minimized by the moderator on the site
This isn't very useful - it will only filter out an appointment if the Meeting Subject was updated to include the "Cancelled" keyword. But if the meeting were just cancelled outright without editing the subject, it remains listed. Unfortunately, trying to do similar with the Meeting Status field doesn't seem possible either.
This comment was minimized by the moderator on the site
This isn't helpful 'to me'.

There are no comments posted here yet
Please leave your comments in English
Posting as Guest
Rate this post:
0   Characters
Suggested Locations