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How to do not show (hide) all canceled meetings in Outlook?

As you know, if you received a meeting cancellation email in Microsoft Outlook, the text of “Canceled” is automatically added before this meeting’s subject in Calendar. See screen shot below. Most of time, you may not want to show the canceled meetings in your Calendar at all. In this article, I will guide you to do not show or hide all canceled meetings from Calendar in Outlook automatically.

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To hide or don’t show canceled meetings in your Calendar in Microsoft Outlook, please do as following:

Step 1: Shift to the Calendar view, and open the Calendar that you want to hide canceled meetings from.

Step 2: Click the View Settings button on the View tab.

Note: In Outlook 2007, please click the View > Current View > Customize Current View.

Step 3: In the popping up dialog box, please click the Filter button. See screen shot:

Step 4: Then the Filter dialog box comes out. Please go to the Advanced tab, and:

(1) Click the Field > All Appointment fields > Subject;

(2) Click the Conditior box (or Condition box), and select the doesn’t contain from the drop down list;

(3) Enter the text of “Canceled:” in the Value box;

(4) Click the Add to List button. See screen shot below:

Step 5: Click the both OK buttons in two dialog boxes.

Then you will get back to the opening calendar, and you will see all canceled meetings are hidden immediately. What’s more, if meetings in this calendar are canceled in future, they will disappear from this calendar too.

To show hidden canceled meetings, please visit How to remove or clear filter applied from Inbox/Calendar in Outlook?


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  • To post as a guest, your comment is unpublished.
    MJ · 1 years ago
    This doesn't erase the invitation in the guests calendar... I need to delete the first invitation I sent previously but it stays in other people agenda, it creates so much confusion. It just appears as ''canceled'' and they get duplicata of the event with different information (for example: I can't just change the invitation itself cause it was divided in 2 separate events instead of one) and it gets people so freaking confused.

    Is there a way to delete DELETE an invitation. I often send an invite as a save the date few months in advance, BEFORE all the details settle and sometimes I really can't just modify the occurrence.... Does someone have a solution for that?
  • To post as a guest, your comment is unpublished.
    Joaquim · 1 years ago
    bah. doesn't work for the to-do calendar bar
  • To post as a guest, your comment is unpublished.
    Steve George · 1 years ago
    This is meant to be helpful? The system is so effing complicated only an American teenager could have devised it!!
  • To post as a guest, your comment is unpublished.
    Dingo Bingo · 1 years ago
    Ta mate this guide is awesome!
  • To post as a guest, your comment is unpublished.
    Sri · 4 years ago
    This isn't very useful - it will only filter out an appointment if the Meeting Subject was updated to include the "Cancelled" keyword. But if the meeting were just cancelled outright without editing the subject, it remains listed.

    Unfortunately, trying to do similar with the Meeting Status field doesn't seem possible either.