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How to autofill subject line in Outlook?

Let's say you have to send a variety of emails with same subject or part of same subject, how to prevent from typing same text repeatedly? Here I will show you two tricky ways to autofill the subject lines for new email messages in Outlook.

Autofill subject line with Quick Parts in Outlook

The first method will guide you to customize a quick step that can create a new email message and automatically fill out its subject line with specified text. Please do as following:

1. Shift to the Mail view, and click the Create New in the Quick Steps box on the Home tab.
doc subject autofill 1

2. In the popping up Edit Quick Step dialog box,
(1). Enter a new name for your customizing quick step in the Name: box, for example enter Autofill Subject;
(2). Click the Choose an Action box, and select the New Message in the Respond section from the drop down list.
doc subject autofill 2

3. Click the text of Show Options below the To box to expand the preset message options, enter your preset subject in the Subject box, and click the Finish button.
doc subject autofill 3

Up to now, you have customized a quick part about creating a new message with preset subject. And you can apply this quick part easily with a click.

4. Apply the new created quick part with clicking its name (Autofill Subject) in the Quick Steps box on the Home tab.

Then it creates a new email message , and automatically fills out the subject line with the text you preset in Step 3.

Note: This method is not valid in Outlook 2007 because there is not Quick Steps feature in Outlook 2007 at all.

Automatically add text and datetime to subject or signature for new message in Outlook

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Autofill subject line with VBA in Outlook

Apart from quick steps, you can also create your VBA to automatically fill out subject lines for new email messages in Outlook easily.

1. Press the Alt + F11 to open the Microsoft Visual Basic for Applications window.

2. Insert a module with clicking the Insert > Module.

3. Paste the following VBA code into the module window:

VBA: Create a new email and autofill its subject line

Sub New_Secure_Email()
Dim MItem As MailItem
Set MItem = Application.CreateItem(olMailItem)
MItem.Subject = "your preset subject"
End Sub

4. Click the Run button on the toolbar or press the F5 key to run this VBA code.

(1). In our example, we configure your preset subject as autofill subject. If you need to change, please replace your preset subject with your required text in the VBA code.
(2). This VBA code can be applied in Outlook 2007, 2010, 2013, and 2016.

Then it will create a new email messages and automatically fill out its subject line at once.

Autofill current date into subject line with Kutools for Outlook

Sometimes, it might require to automatically filling current date into subject line when creating new emails. To meet this requirement, you can try Kutools for Outlook.

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1. Click the Kutools > Options.
doc subject autofill 01

2. In the opening Options dialog box, check the Add date into subject when new email option on the New tab, type a kind of date formatting into below box, and then click the OK button.
Note: In our case, we type the <<Date>> into the box, which will add date as "3/22/2016". You can also type the <<DateTime>> to add date as "3/22/2016 12:21:40 AM".
doc subject autofill kto 02.png

From now on, current date will be inserted into the subject line automatically when creating new emails. See screen shot below:
doc subject autofill kto 03

Demo: Autofill current date into subject line with Kutools for Outlook

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  • To post as a guest, your comment is unpublished.
    GinaMig · 3 years ago
    Thanks for publishing the steps to accomplish this. It literally just saved me a TON of time!
  • To post as a guest, your comment is unpublished.
    Rich · 4 years ago

    I have Outlook 2016. I have about 8 email signatures and each one has its own subject heading. Can each signature have its own subject heading?
  • To post as a guest, your comment is unpublished.
    Cabrina Williams · 5 years ago
    I'm am out of the office, if you have any questions please contact Deshanna Thomas at: deshanna.thomas@plazahomemortgage.come.

    Thank you,
    Cabrina Williams
  • To post as a guest, your comment is unpublished.
    Ed Thibedeau · 7 years ago
    What would be the code for auto subject for an already open new email?