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How to auto remove meeting responses/acceptances in Outlook?

If you need to remove all meeting responses from a specified mail folder in Microsoft Outlook, how do you deal with it? Of course you can remove them one by one, but it hears quite onerous. Here I will introduce a tricky way to automatically remove all meeting responses with a rule in Microsoft Outlook.

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Here we will guide you to create a rule and then remove all meeting responses from a specified mail folder automatically in Microsoft Outlook. You can do it as following:

Step 1: Shift to the Mail view, and open the mail folder that you will remove all meeting responses automatically from.

Step 2: Click the Rules > Manage Rules & Alerts on the Home tab.

Note: If you are using Outlook 2007, please click the Tools > Rules & Alerts.

Step 3: In the Rules and Alerts dialog box, please click the New Rule button on the E-mail Rules tab.

Step 4: In the new Rules Wizard dialog box, click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button. See screen shot below:

Step 5: In the second Rules Wizard dialog box, please check the option of use the form name form, and then click the text of form name. See screen shot:

Step 6: In the popping up Choose forms dialog box, see screen shot below:

(1) Click the Personal Forms box, and select the Application Forms from the drop down list;

(2) Click to highlight the form name of Accept Meeting Response in the form name list;

(3) Click the Add button.

(4) Repeat the above (2) and (3) operations to add the form of Decline Meeting Response and the form of Tentative Meeting Response into the Selected Forms box.

(5) Click the Close button to exit this dialog box.

Note: If you need to only remove one kind of meeting responses, such as the meeting acceptance, please add only the Accept Meeting Response into the Selected Forms.

Step 7: After clicking the Next button in the second Rules Wizard dialog box, you will get into the third one. Please check the option of delete it and then click the Next button in the third dialog box.

Note: Apart from deleting these meeting responses, you can move meeting responses to a specified folder. If so, please check the option of move it to the specified folder, and then specify a folder with clicking the text of specified in the Step 7.

Step 8: Click the Next button in the fourth Rules Wizard dialog box, and then in the last Rules Wizard dialog box you need to:

(1) Enter a name for this rule in the Step 1: Specify a name for this rule box;

(2) Check the option of Rule this rule now on messages already in “your folder name;

(3) Click the Finish button.

Step 9: Click the OK button to close the Rules and Alerts dialog box.

After running this custom rule in the opened mail folder, all meeting responses including accepted meeting responses, declined meeting responses, and tentative meeting responses are deleted in a minute.


arrow blue right bubbleRelated Articles:

How to hide meeting requests and responses in Outlook?

How to filter meeting invites/updates/responses from emails in Outlook?


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  • To post as a guest, your comment is unpublished.
    Eddie · 3 months ago
    This didn't work for me because "delete it" is not in the action list.
  • To post as a guest, your comment is unpublished.
    JayG · 4 months ago
    Thanks for the outlook tip on automatically removing the meeting acceptance emails. Very useful
  • To post as a guest, your comment is unpublished.
    Pranav · 7 months ago
    You guys always save the day!!
  • To post as a guest, your comment is unpublished.
    Eric · 8 months ago
    any powershell version of this?
  • To post as a guest, your comment is unpublished.
    Mark · 1 years ago
    Great thanks, hope this will make my inbox more manageable.
  • To post as a guest, your comment is unpublished.
    Sjoerd · 1 years ago
    Thank you. My previous rule was stating that the item was moved when it was an "invite", but that did not work correctly. This one works better and great you have an option to also specify a decline or accept. I use it for moving the notifications, but then you can also use it to delete a notification.
  • To post as a guest, your comment is unpublished.
    Vinita · 2 years ago
    this is wonderful...de-clutters my inbox. I have been trying to set up a rule for this since some time now, but was not using the uses the form name form template. thanks.
  • To post as a guest, your comment is unpublished.
    Sheri · 2 years ago
    Is there a way to create a rule for specific invite responses? I sent out multiple invites but only want to filter responses for one particular meeting. Is that possible?
  • To post as a guest, your comment is unpublished.
    Brett · 2 years ago
    Thank you very much this has cleared up a problem I was having with not being able to delete meeting acceptances etc. that were coming from different time zone and were not matching the original meeting they were sent from, very useful and mind clearing. cheers.
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    Jolene · 4 years ago
    THANK YOU FOR POSTING THIS! I've been trying to figure out how to do just this set up for months! I kept trying different settings in the Rules wizard and nothing worked until I used the "Use FORM NAME form" setting. At first it didn't work because I had other old settings on the rule in place, but once I cleaned it up to only "Use the ACCEPT MEETING RESPONSE form," it works perfectly! I actually have all my meeting acceptances filtering to a folder so I can review them if needed and then easily clear out.
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    Tina · 4 years ago
    I followed these instructions and it isn't working :(
    • To post as a guest, your comment is unpublished.
      Cris · 3 years ago
      Hi Tina,

      It didn't work initially for me either. That was because Outlook didn't immediately run the rule. Go back into Rules and Alerts, click Run Rules Now... select the rule and hit Run Now.
  • To post as a guest, your comment is unpublished.
    Lay Hong Tam · 4 years ago
    This is good tips. Thank you so much!
  • To post as a guest, your comment is unpublished.
    Pamela · 4 years ago
    This is exactly what I need, but I don't know how to follow these steps using Outlook on a MAC. For example, there is no option to "Apply this rule after the message arrives." Might you be able to advise for a MAC?