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How to auto remove meeting responses/acceptances in Outlook?

If you need to remove all meeting responses from a specified mail folder in Microsoft Outlook, how do you deal with it? Of course you can remove them one by one, but it hears quite onerous. Here I will introduce a tricky way to automatically remove all meeting responses with a rule in Microsoft Outlook.

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Here we will guide you to create a rule and then remove all meeting responses from a specified mail folder automatically in Microsoft Outlook. You can do it as following:

Step 1: Shift to the Mail view, and open the mail folder that you will remove all meeting responses automatically from.

Step 2: Click the Rules > Manage Rules & Alerts on the Home tab.

Note: If you are using Outlook 2007, please click the Tools > Rules & Alerts.

Step 3: In the Rules and Alerts dialog box, please click the New Rule button on the E-mail Rules tab.

Step 4: In the new Rules Wizard dialog box, click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button. See screen shot below:

Step 5: In the second Rules Wizard dialog box, please check the option of use the form name form, and then click the text of form name. See screen shot:

Step 6: In the popping up Choose forms dialog box, see screen shot below:

(1) Click the Personal Forms box, and select the Application Forms from the drop down list;

(2) Click to highlight the form name of Accept Meeting Response in the form name list;

(3) Click the Add button.

(4) Repeat the above (2) and (3) operations to add the form of Decline Meeting Response and the form of Tentative Meeting Response into the Selected Forms box.

(5) Click the Close button to exit this dialog box.

Note: If you need to only remove one kind of meeting responses, such as the meeting acceptance, please add only the Accept Meeting Response into the Selected Forms.

Step 7: After clicking the Next button in the second Rules Wizard dialog box, you will get into the third one. Please check the option of delete it and then click the Next button in the third dialog box.

Note: Apart from deleting these meeting responses, you can move meeting responses to a specified folder. If so, please check the option of move it to the specified folder, and then specify a folder with clicking the text of specified in the Step 7.

Step 8: Click the Next button in the fourth Rules Wizard dialog box, and then in the last Rules Wizard dialog box you need to:

(1) Enter a name for this rule in the Step 1: Specify a name for this rule box;

(2) Check the option of Rule this rule now on messages already in “your folder name;

(3) Click the Finish button.

Step 9: Click the OK button to close the Rules and Alerts dialog box.

After running this custom rule in the opened mail folder, all meeting responses including accepted meeting responses, declined meeting responses, and tentative meeting responses are deleted in a minute.


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How to hide meeting requests and responses in Outlook?

How to filter meeting invites/updates/responses from emails in Outlook?


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Comments (24)
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This comment was minimized by the moderator on the site
This does not work, as it will not let you "Delete it"
This only allows to "move a copy"....
This comment was minimized by the moderator on the site
Ik heb een regel om vergaderverzoeken te verplaatsen.
Maar ik wil graag uitsplitsen omdat ik ook de verzoeken van de manager van een collega krijg.
Bij vakantie/ziekte reuze handig, maar in het dagelijks leven een crime, met meer dan 100 vergaderverzoeken per dag (inclusief mijn eigen managers).
Ik kom er niet uit.
Iemand de reddende tip?
Alvast bedankt!
This comment was minimized by the moderator on the site
Great tip. Exactly what I was searching for :-)
This comment was minimized by the moderator on the site
This was so awesome and super helpful! I followed all the steps and upon completion, all meeting responses in my inbox were moved to my deleted folder. Thank you so  much for posting this!!
This comment was minimized by the moderator on the site
What should I do when using a mac?
This comment was minimized by the moderator on the site
What should I do when using a mac?


Cry.

I know because I also am a Mac Office user.
This comment was minimized by the moderator on the site
I've been using this rule with just the accepted meeting, and it works great. Today, I realized that it was also deleting responses to an email with voting buttons. I'm not sure why an email reply with Voting would be considered a meeting acceptance. Is there any way to fix that?
This comment was minimized by the moderator on the site
Is there a way to set up a similar rule that will allow for messages that are Accepted/Tentative/Declined with comments to go to a specific location, such as the Inbox?
This comment was minimized by the moderator on the site
Thank you! Yours was the only article I found that gave me exactly the info I needed to stop receiving calendar invite responses! Really appreciate it.
This comment was minimized by the moderator on the site
Thanks for posting this! It's going to make mailbox management easier.
This comment was minimized by the moderator on the site
This didn't work for me because "delete it" is not in the action list.
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