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How to hide recurring appointments from calendar in Outlook?

You may have created some recurring appointments to remind yourself every day/week/month/year. However, the recurring appointments repeat and congest your calendar, making tough to pick out the right one. To easily overcome this problem, you can hide all recurring appointments from calendar in Microsoft Outlook.

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To hide all recurring appointments from a specified calendar, you can do as following:

Step 1: Shift to the Calendar view, and open the calendar that you will hide all recurring appointments from.

Step 2: Click the View Settings button on the View tab.

Note: In Outlook 2007, you can click the View > Current View > Customize Current View.

Step 3: Then the Advanced View Settings dialog box pops up. Please click the Filter button in it.

Step 4: In the coming Filter dialog box, go to the Advanced tab, and:

(1) Click the Field > All Appointments fields > Recurring;

(2) Click the Conditior (or Condition) box, and select the equals from the drop down list;

(3) Click the Value box, and select the No from the drop down list;

(4) Click the Add to List button;

(5) Click the OK button to close the Filter dialog box.

Step 5: Close the Advanced View Settings dialog box with clicking the OK button.

Then all recurring appointments disappear from the opened calendar at once.

Note: You can save the custom view with clicking the Change View > Save Current View as a New View on the View tab in Outlook 2010 and 2013.

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    Chryssy · 5 months ago
    How does my calendar appear to others when I filter the view? Do they still see everything that was hidden by my filter, or do they only see what I have visible? Normally, they can see when I have appointments and the titles of the appointments. If I hide it through a filtered view, is it hidden from them, too?
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    Daniel Clarke · 2 years ago
    Nice idea. It certainly makes the full view of my calendar cleaner.
    But it doesn't get rid of the way that a day's date shows up in bold font in the left-hand area of the screen. That view still makes it look like every day has an appointment, because every day is still bold.
    How can that be suppressed too please?
    • To post as a guest, your comment is unpublished.
      Anthea · 2 years ago
      Hi Daniel, I wanted to hide a specific recurring appointment. The example given above didn't work for me as it showed ONLY the recurring appointment I actually wanted to hide. What I did was, follow the steps to the Advanced tab (step 4), then used the following:

      [b]Field[/b]: Subject (from All Appointment fields)
      [b]Condition[/b]: doesn't contain
      [b]Value[/b]: 'Daily Reminder' (or whatever the recurring appointment is named in your calendar)

      Clicked Add to List

      Note: I am assuming you can create multiple conditions for all the recurring appointments you wish to hide OR I would suggest you put a code in the subject for each appointment e.g. RA1 (or something) and use that in the 'Value' field so it will automatically hide all recurring appointments.

      Once I had done that, the recurring appointments were no longer visible from my calendar AND only the days that I had actual appointments would be bold in the calendar view on the left.

      I hope this helps.