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How to hide tasks until start date in Outlook?

Author: Kelly Last Modified: 2014-08-06

Some users may have created or been assigned many tasks for coming months in Microsoft Outlook. However, so many tasks congesting a folder makes it tough to find out the right task at a glance. If hiding tasks occurring in future, it will be much easier to schedule works. In this article, I will introduce a way to hide all tasks until their start dates automatically in Microsoft Outlook.

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The following steps will guide to set filter criteria and only show tasks whose start dates are in last 7 days or on today.

Step 1: Shift to the Task view, and open a task folder that you will hide tasks until their start dates from.

Step 2: Open the Advanced View Settings dialog box:

  1. In Outlook 2007, click the View > Current View > Customize Current View;
  2. In Outlook 2010 and 2013, please click the View Settings button on the View tab.

Step 3: In the popping up dialog box, click the Filter button.

Step 4: Now you get into the Filter dialog box, go to the Advanced tab, and:

(1) Click the Field > All Task fields > Start Date;

(2) Click the Conditior box (or Condition box), and select the Today from the drop down list;

(3) Click the Add to List button;

(4) Repeat from (1) to (3) and add filter criteria of Start Date in the last 7 days.

Step 5: Click both OK buttons to close two dialog boxes.

Note: You can save this custom view with clicking the Change View > Save Current View As a New View on the View tab in Microsoft Outlook 2010 and 2013.

Then all tasks are hidden in the opened task folder, except tasks whose start dates are in last 7 days or on Today.

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Comments (2)
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This comment was minimized by the moderator on the site
This is a horrible idea, because it means that if I don't finish something on the start day, it disappears.
This comment was minimized by the moderator on the site
I've found the following rules to be more effective:
Start date on or before today (AND)
Start date does not exist

This way I filter out dates explicitly set in the future, but see all that do not have a start date set or that is anytime in the past.
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