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How to customize voting buttons in Outlook?

Normally there are only three kinds of voting buttons in emails: Approve; Reject, Yes;NO, and Yes;No;Maybe. Most of time, more flexible voting buttons are required to apply in our email messages. Here I will introduce the way to customize voting buttons in emails in Microsoft Outlook easily.

Customize voting buttons in Outlook

Customize multiple-choice voting buttons with checkboxes in Outlook

Quickly insert multiple-choice voting buttons with checkboxes into email messages in Outlook

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arrow blue right bubbleCustomize voting buttons in Outlook

To add custom voting buttons in your email messages in Microsoft Outlook, please do as following:

1. Create a new email message with clicking Home > New Email.

2. In the new Message window, go to the Options tab, and click the Use Voting Buttons > Custom.

3. In the popping up Properties dialog box (or Message Options dialog box in Outlook 2007), remove original voting options from the Use voting buttons box, and then enter your custom voting options. See screen shot below:
(1) You can add as many voting options as possible, and keep in mind to separate each voting option with the semicolon.
(2) Keep the check box before the Use Voting buttons checked all the time.

4. Click the Close button to exit the Properties dialog box.

5. Compose your email message, and then click the Send button.

When recipients receive your email message with the custom voting buttons, they can click the text of Click here to vote. in the message header and then specify a voting option from the drop down list. See screen shot below:

If you receive recipients’ voting responses, you can view the voting responses at the message headers at a glance.

Note: The customized voting button is only applied to the current message. When you create a new message, the voting button you have customized is disappeared, so you need to customize a new voting button for the message if you want.

arrow blue right bubble Customize multiple-choice voting buttons with checkboxes in Outlook

As you know, the voting buttons are single-choice and shown in message header with above method. However, sometime you may just want to add the voting buttons in message body. Here, this method will introduce Kutools for Outlook's AutoText feature to insert checkboxes in message body as voting buttons.

Kutools for Outlook - With more than 20 handy Outlook add-ins, free to try with no limitation in 60 days

1. In the Mail view, click Home > New Email to create a new email.

2. In the opening Message window, click Kutools > Pane to activate the AutoText pane, open the CheckBox category, and then double click the Checkbox 1 to insert it into message body. See screenshot:

3. Repeat above Step 2 to add more checkboxes, and then rename the checkboxes to your voting options as below screenshot shown.

4. Compose your email message, and then click the Send button.
Note: When recipients receive this email with multiple-choice voting buttons, they need to (1) click Home > Reply, (2) check multiple voting buttons as they need, and then (3) send the replying email.

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Demo: Customize multiple-choice voting buttons with checkboxes in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

arrow blue right bubbleRelated Article:

How to add and use voting button in Outlook?


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  • To post as a guest, your comment is unpublished.
    AC · 6 months ago
    This does not work - I have clicked on 'reply' and you cannot select any of the options, the cursor just sits on the page as if you are about to type something
  • To post as a guest, your comment is unpublished.
    dpb · 7 months ago
    Doesn't seem to track responses, however???
  • To post as a guest, your comment is unpublished.
    jean · 1 years ago
    Nothing option appear on Pane window... Dont have checkbox option
    • To post as a guest, your comment is unpublished.
      Tang Kelly · 1 years ago
      The AutoText pane is added by Kutools for Outlook. If you have installed the Kutools for Outlook, when composing a new email, or forwarding/replying an email, you can click Kutools > Pane to enable to disable the pane easily.
  • To post as a guest, your comment is unpublished.
    Corinna · 1 years ago
    When I apply voting buttons to my emails and the recipient votes, my original message disappears. Is there a way to have the original message appear in the response when using voting buttons?
  • To post as a guest, your comment is unpublished.
    rino · 2 years ago
    what if we want to use a different name for the button? instead of "Voting", it should be "Approve/Disapprove" can it be done? how?