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How to send meeting update to one (new) attendee only in Outlook?

Let’s say you have sent a meeting invitation via Outlook to many people, and you have been making the meeting schedule and recording the planning process in the meeting. Now you need to send the panning process to your manager only, how could you do? Actually, Microsoft Outlook allows users to send meeting updates to one or new attendee only.

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To send meeting updates to only one attendee in Microsoft Outlook, you can do as following:

Step 1: Shift to the Calendar view, and open the meeting that you will send meeting update to one attendee only, and update your meeting as well.
Step 2: In the Meeting window, click the To button.

Step 3: In the coming Select Attendees and Resources dialog box, find out and select the attendee that you will send update to, click the Required -> button, then click the OK button.

Note: If you can remember the attendee’s email address clearly, please skip the Step 2 and Step 3, and just enter the attendee’s email address into the To field directly.

Step 4: Now you get back to the Meeting window, click the Send Update button.

Step 5: In the popping up Send Update to Attendees dialog box, check the option of Send updates only to added or deleted attendees, and click the OK button.

Note: Even if the new added attendee is included in the primary attendees that you sent to meeting invitation for the first time, the duplicate attendees will be removed automatically after sending the meeting update.


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  • To post as a guest, your comment is unpublished.
    matstery@gmail.com · 1 years ago
    THE WORKAROUND POSTED BY "DND" WORKS. Just "Forward" the invitation to the person you want to add. It will be sent only to that person and nobody else. You will also notice that this new person has now been added automatically to your Attendee list.
  • To post as a guest, your comment is unpublished.
    Jackie · 1 years ago
    I followed the instructions and it went to all again.
    • To post as a guest, your comment is unpublished.
      sarah · 1 years ago
      Me too, I make sure the box that says "send only to added attendees" is checked and hit send yet it still sends to all attendees. No one knows how to fix it.
  • To post as a guest, your comment is unpublished.
    DND · 1 years ago
    A work around that has been working for me is to simply forward the meeting invite to the person you want to add to the list. If you go to calendar view, right click on the meeting you want the person to attend, and click "Forward," you can then put just that individual person's name down and hit send. This does not re-send out the invite to everyone on the meeting, but it does get that person the meeting invite and it adds that person's name to your invitee list under "To...". Hope that helps!
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    Rhian · 1 years ago
    Step 5 doesn't appear for me or my colleagues either. My job predominantly involved calendar management and not having the ability to add members without sending it to everyone, makes me look unprofessional. I can't find anything to fix this online.
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    CLoz · 1 years ago
    Can't get the box for step 5 either,
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    Tom · 1 years ago
    Can't get the box for step 5 in outlook 365, can't find any help on it
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    Rebecca · 1 years ago
    I just did this and had no problem.
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    Bethany · 1 years ago
    This does not work for the new Outlook version which is frustrating - it needs to be added back! The only way I have been able to work around this is to forward the meeting to the new attendees so that not everyone receives an update.
  • To post as a guest, your comment is unpublished.
    Jacqueline · 1 years ago
    PLEASE add that feature back to allow to send the update to newly added attendees only! We add and delete invitees regularly, and this missing feature was a productivity enhancer for us in keeping mailboxes cleaner. Our management gets frustrated if they receive multiple updates. Thank you.
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    Lisa · 1 years ago
    Outlook 2016 does not have the option "send updates only to added or deleted attendees." Please add this function back it is causing way too much added work and unnecessary email notifications/updates. Every time you add or remove an attendee it sends a updated invite to all the attendees. It's too confusing.
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    Court · 1 years ago
    Mine used to have that pop-up but it doesn't anymore, how do I get it back?
    • To post as a guest, your comment is unpublished.
      Paul Houle · 1 years ago
      I have the same issue - how do I get the pop-up to return allowing me to send updates only to added or deleted attendees?
      • To post as a guest, your comment is unpublished.
        Susan · 2 months ago
        Have you tried removing the 'Request Response' under response options - I did this and the pop-up appeared
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    Jan · 2 years ago
    Thank you - very simple and clear and worked perfectly just now for me with Outlook 2013
  • To post as a guest, your comment is unpublished.
    Emma · 2 years ago
    These instructions are garbage. Changes the meeting time and date too! Also, there is no option to send only to new attendee after you press send, it just sends to everyone. So I sent everyone out an invite that had switched to the wrong date and time without me touching those fields and I then had to change it back. Very annoying.
    • To post as a guest, your comment is unpublished.
      K · 1 years ago
      Sounds like user error. I use this tool all on a daily basis and it doesn't change the date/time.
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    Susan · 2 years ago
    Thanks! Great step by step instructions.
  • To post as a guest, your comment is unpublished.
    Petr · 2 years ago
    I wonder, if I use Distribution Group from Active Directory list (let's call it MeetingGroup), will it be considered as a single attendee or will Outlook think of each user of MeetingGroup as an individual and check if he's suitable for update?
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    nada · 2 years ago
    this is shit, it cancelled the meeting with the original attendees' calendar, now i looked very stupid
    • To post as a guest, your comment is unpublished.
      Shawn · 2 years ago
      That's because you removed the other people from the "To" field by either deleting them, or unchecking them from the scheduling assistant. You have to leave them all there.
  • To post as a guest, your comment is unpublished.
    Barbara · 2 years ago
    I tried this and yes it only send the update to the new recipient but it cancelled the meeting in the original attendees' calendar which is not what I wanted it to do.
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    Melody · 2 years ago
    I add a new recipient but only get: save changes and send update, save changes and don't send, and don't save changes.
    No option to send only to added/deleted attendees.
    • To post as a guest, your comment is unpublished.
      Jim · 2 years ago
      I had the same two options. Eventually I decided it was better to send to everyone than to not save changes. After the first choice it presented a second choice to send to everyone or only new/deleted attendees.
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    Leah · 2 years ago
    What about on Mac Outlook? I don't have the "Send Update to Attendees dialog box" popup window.
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    Renu Jacob · 3 years ago
    Thanks for the information ... Helps a lot..
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    john.vuong@nrg.com · 3 years ago
    How to send meeting update to one (new) attendee only in Outlook?