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How to set reply to all warning (eliminate reply all button) in Outlook?

As the Reply and Reply All buttons are locating side by side nearly in the Respond group, some Outlook users frequently click Reply All button accidentally when they just want to click the Reply button. Actually, there is no reply to all warning in Outlook, you need to hide the Reply All button or separate the Reply and Reply All buttons to avoid clicking accidentally.

Hide Reply All button in Outlook 2007 Toolbar

Separate Reply and Reply All buttons in Outlook 2010 and 2013

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arrow blue right bubbleHide Reply All button in Outlook 2007 Toolbar

In Outlook 2007, you can hide the Reply All button in the Toolbar.

1. Please click the Toolbar Options button, then click Add or Remove Buttons > Standard. And then click the Reply to All from the menu.

For hiding the Reply to All button, make sure that the mark is removed before the Reply to All.

Then you can see the Reply to All button is hided from the Outlook Toolbar.

Note: In Outlook 2007, the Reply to All button can just be hided from the Toolbar in the main interface. If you open a received message, the Reply to All button still displays on the Respond group.

arrow blue right bubbleSeparate Reply and Reply All buttons in Outlook 2010 and 2013

For Outlook 2010 and 2013, the Reply All button cannot be hided. But you can separate the Reply and the Reply All buttons both in the main interface and the Message window.

1. In Outlook main interface, or in an openning received message window, please click File > Options.

2. In Outlook Options dialog box, please click Customize Ribbon on the left bar.

3. Choose Main Tabs in the Customize the Ribbon drop-down list. Expand the Home (Mail) or Message group, click to select Respond, then click the Remove button. See screenshot:

4. Click New Group button twice to create two groups under Delete group. See screenshot:

5. In this step, you need to rename the created groups. Please do as follows:

1). Click to select the new groups you created above;

2). Click the Rename button;

3). In the Rename dialog box, type the new name in the Display name box. Please rename these two groups as “Respond” and “Reply All” separately.

Then you can see these two new groups are successfully renamed as follows.

6. Move the functions within Respond group to the new created groups separately.

1). Select Main Tabs in the Choose commands drop-down list;

2). Then expand the Home (Mail) or the Message tab, and then expand the Respond group;

3). Choose Post Reply under Respond group on the left box, then click the Add button to add this Post Reply function to the Respond (Custom) group on the right box. See screenshot:

Note: You need to add Reply, Forward and Meeting functions separately to the Respond (Custom) group using the above method.

4). Then click to choose the Reply All (Custom) group on the right box. On the left box, choose Reply All under the Respond group, then click the Add button to add it to the Reply All (Custom) group.

Then you can see the functions are added to the new created groups.

7. Click to select the Reply All (Custom) group on the right box, click the Move Down button to move the group under the Send/Receive (IMAP/POP) or the Ink group. See screenshot:

8. Now click the OK button in the Outlook Options dialog box.

Then you can see the Reply and the Reply All buttons are separated as below screenshot shown.

Note: You need to set this option in the main outlook interface and message window separately.


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