How to delete all emails before/after certain date in Outlook?
For example, you need to delete all email messages before or after certain date in Outlook, which method will you select? Will you sort all email messages firstly, then select emails meeting the criteria, and at last delete them, or search for other trick ways? In this article, I will introduce two methods to delete all emails before or after certain date in Microsoft Outlook.
- Delete all emails before or after certain date with Instant Search feature
- Delete all emails before or after certain date with sorting
- Delete all emails before or after certain date with New Search Folder
Delete all emails before/after certain date with Instant Search feature
You can find out all emails received before or after a certain date with the Instant Search feature, and then delete these found emails in Outlook. Please do as follows:
1. In the "Mail" view, type the search criteria "received: <2016/1/1" into the "Instant Search" box, and then specify the search scope in the "Scope" group on the "Search" tab. See screenshot:
Notes:
(1) "received: <2016/1/1" means search emails received before 2016/1/1.
(2) For searching emails received after 2016/1/1, please change the search criteria to "received: >2016/1/1".
(3) For searching both emails received before 2016/1/1 and emails received after 2016/8/1, please change the search criteria to "received: <2016/1/1 OR >2016/8/1".
2. Now all emails received before/after the certain date are found out and listed in the mail list. Select all search results, and press the "Delete" key to remove them.
Note: You can select all emails in the mail list with selecting any email and then pressing the "Ctrl" + "A" keys simultaneously.
Demo: Delete all emails before or after certain date with search criteria in Outlook
AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE
Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.
This feature supports:
- Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
- Enhanced Content: Automatically refine your email text for clarity and impact.
- Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
- Intelligent Extensions: Expand your thoughts with context-aware suggestions.
- Summarization: Get concise overviews of long emails instantly.
- Global Reach: Translate your emails into any language with ease.
This feature supports:
- Smart email replies
- Optimized content
- Keyword-based drafts
- Intelligent content extension
- Email summarization
- Multi-language translation
Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!
Delete all emails before or after certain date with sorting
Normally, Outlook users can sort all email messages by received date, and then select all emails received on or before/after the specified date, and batch delete them easily.
1. Click to open the mail folder that you will delete all emails before or after certain date from.
2. Turn off the "Reading Pane" with clicking "View" > "Reading Pane" > "Off".
3. Sort all email messages by received date descending with clicking the column header of "Received".
4. Select all email messages on or before/after the specified date, and then delete them with pressing the "Delete" key.
(1) For example you need to delete all email messages on or before 2014-5-1, see screenshot below. In our example, select the first email received on "Fri 4/25/2014", and then press the "Ctrl" + "Shift" + "End" keys simultaneously to select all messages before 2014-5-1, and finally press the "Delete" key.
(2) If you need to delete all messages on or after 2014-5-1, you need to select the first email received on "Mon 5/12/2014", and then press the "Ctrl" + "Shift" + "Home" keys to select all messages received after 2014-5-1, and finally delete them.
Demo: Delete all emails before or after certain date with sorting in Outlook
Delete all emails before or after certain date with New Search Folder
To delete all emails before or after certain date in Microsoft Outlook with the "New Search Folder" feature, you can do as following:
1. In the "Mail" view, select any folder of specified email account in the Navigation Pane, and click "Folder" > "New Search Folder".
2. In the "New Search Folder" dialog box, click to highlight the "Create a custom Search Folder", and then click the "Choose" button.
3. In the "Custom Search Folder" dialog box, enter a name for this new search folder in the "Name" box, and click the "Criteria" button.
4. In the "Search Folder Criteria" dialog box, click the "Advanced" tab, and then:
(1) Click "Field" > "All Mail fields" > "Received";
(2) Click the "Condition" box, and then select "on or before" (or "on or after" as you need) from the drop-down list;
(3) In the "Value" box, enter the certain date, such as 2014-1-1;
(4) Click the "Add to List" button.
5. Click all "OK" buttons to close all dialog boxes.
6. Click to select the new search folder in the Navigation Pane, press the "Ctrl" + "A" keys simultaneously to select all messages in this search folder, and then press the "Delete" key to delete these messages.
Demo: Delete all emails before or after certain date with search folder in Outlook
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint