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How to cancel meeting for one/certain attendees in Outlook?

Author: Kelly Last Modified: 2014-10-30

Normally we can cancel a meeting invitation for all attendees easily with clicking the Cancel Meeting button on the Meeting tab. What if canceling a meeting invitation for only one attendee? In some cases, you may need to cancel the meeting invitation for one or certain attendees as situation changes. Here I will show you the way to cancel a meeting for one/certain attendees in Outlook.

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To cancel a meeting invitation for only one or certain attendees in Microsoft Outlook, you can do as following:

Step 1: Open the meeting invitation which you will cancel for one or certain attendees.

Step 2: Remove the attendees you will cancel the meeting for in the To box directly.

Step 3: Click the Send Update button.

Step 4: In the popping up Send Update to Attendees dialog box, check the option of Send updates only to added or deleted attendees, and click the OK button.

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Then only the attendees you removed from the To box in Step 2 will receive the canceling notification.


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Comments (11)
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This comment was minimized by the moderator on the site
Has anyone found a resolution yet? Every time I remove someone, it ends up sending to everyone. I don't get the option to send to one attendee. I am using Outlook 365 and trying to edit a Teams meeting. I would really appreciate some help.
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I appreciate your post. I needed to confirm this behavior.
This comment was minimized by the moderator on the site
thanks, saved my day
This comment was minimized by the moderator on the site
This was on the certification test and was not able to find the answer until now. Will give it a try.
This comment was minimized by the moderator on the site
This was on the certification test and I was not able to find the answer until now. Will give it a try to see if it works.
This comment was minimized by the moderator on the site
This worked for me and only sent the cancellation notice to those I deleted.
This comment was minimized by the moderator on the site
It worked perfectly for me. The box popped up and it canceled only those I had deleted from the list.
This comment was minimized by the moderator on the site
Hi, when deleting attendees from a meeting when I hit the send button it automatically sends out the updated meeting. Why do I not get the message box that reads:Send Update to Attendees? Sometime it appears and sometimes it does not. This meeting goes to 70 attendees and I do not want to send it out to everyone. Thank you Karon
This comment was minimized by the moderator on the site
This did not work - outlook automatically sent cancellation to all guest and no option box popped up.
This comment was minimized by the moderator on the site
[quote]This did not work - outlook automatically sent cancellation to all guest and no option box popped up.By Justine[/quote] I'm having this same problem - I've sent 5 updates to our group today trying to delete people from the listing but everytime I hit "only send to added/deleted" attendees it sends it to everyone.. Need help??
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[quote][quote]This did not work - outlook automatically sent cancellation to all guest and no option box popped up.By valarie[/quote] I'm having this same problem - I've sent 5 updates to our group today trying to delete people from the listing but everytime I hit "only send to added/deleted" attendees it sends it to everyone.. Need help??By Justine[/quote]e] @Valarie I went to this site and tried their steps, did not work either. https://support.office.com/en-us/article/Remove-a-person-from-a-meeting-9bb9230b-a722-43ee-a916-66ad5cd34a0b
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