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How to cancel meeting for one/certain attendees in Outlook?

Normally we can cancel a meeting invitation for all attendees easily with clicking the Cancel Meeting button on the Meeting tab. What if canceling a meeting invitation for only one attendee? In some cases, you may need to cancel the meeting invitation for one or certain attendees as situation changes. Here I will show you the way to cancel a meeting for one/certain attendees in Outlook.

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To cancel a meeting invitation for only one or certain attendees in Microsoft Outlook, you can do as following:

Step 1: Open the meeting invitation which you will cancel for one or certain attendees.

Step 2: Remove the attendees you will cancel the meeting for in the To box directly.

Step 3: Click the Send Update button.

Step 4: In the popping up Send Update to Attendees dialog box, check the option of Send updates only to added or deleted attendees, and click the OK button.

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Then only the attendees you removed from the To box in Step 2 will receive the canceling notification.


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  • To post as a guest, your comment is unpublished.
    Kath · 2 years ago
    This was on the certification test and was not able to find the answer until now.
    Will give it a try.
  • To post as a guest, your comment is unpublished.
    Kath · 2 years ago
    This was on the certification test and I was not able to find the answer until now.
    Will give it a try to see if it works.
  • To post as a guest, your comment is unpublished.
    Cindy · 2 years ago
    This worked for me and only sent the cancellation notice to those I deleted.
  • To post as a guest, your comment is unpublished.
    Cindy · 2 years ago
    It worked perfectly for me. The box popped up and it canceled only those I had deleted from the list.
  • To post as a guest, your comment is unpublished.
    Karon · 4 years ago
    Hi, when deleting attendees from a meeting when I hit the send button it automatically sends out the updated meeting. Why do I not get the message box that reads:Send Update to Attendees? Sometime it appears and sometimes it does not. This meeting goes to 70 attendees and I do not want to send it out to everyone.
    Thank you
    Karon
    • To post as a guest, your comment is unpublished.
      Justine · 3 years ago
      This did not work - outlook automatically sent cancellation to all guest and no option box popped up.
      • To post as a guest, your comment is unpublished.
        valarie · 3 years ago
        [quote name="Justine"]This did not work - outlook automatically sent cancellation to all guest and no option box popped up.[/quote]

        I'm having this same problem - I've sent 5 updates to our group today trying to delete people from the listing but everytime I hit "only send to added/deleted" attendees it sends it to everyone..

        Need help??
        • To post as a guest, your comment is unpublished.
          Jim · 3 years ago
          [quote name="valarie"][quote name="Justine"]This did not work - outlook automatically sent cancellation to all guest and no option box popped up.[/quote]

          I'm having this same problem - I've sent 5 updates to our group today trying to delete people from the listing but everytime I hit "only send to added/deleted" attendees it sends it to everyone..

          Need help??[/quote]

          @Valarie
          I went to this site and tried their steps, did not work either.
          https://support.office.com/en-us/article/Remove-a-person-from-a-meeting-9bb9230b-a722-43ee-a916-66ad5cd34a0b