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How to add signature to replies or forwarded message in Outlook?

Author: Siluvia Last Modified: 2022-07-01

After creating a new signature, it will be automatically specified as the default signature for all new messages under your specific email account. For the reply or forwarded emails in Outlook, you need to manually select signature for them. Actually, you can also specify the signature as the default one for the reply emails or all emails in Outlook. Please browse the below tutorial for adding signature to replies or forwarded emails automatically in Outlook.

Add signature to replies or forwarded emails in Outlook

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arrow blue right bubbleAdd signature to replies or forwarded emails in Outlook

For adding signature to replies or forwarded emails in Outlook, please do as follows.

1. Create a new email message, then click Signature > Signature in the Include group under Message tab. See screenshot:

2. In the Signature and Stationary dialog box, under E-mail Signature tab, select a signature you have created in the Replies/forwards drop-down list under Choose default signature section, and then click the OK button.

Notes:

1. You can see there is an email account displays on the E-mail account box, after clicking the OK button, all settings will be activated under this email account;

2. If there are multiple email accounts in your Outlook, you need to specify default signature to all the email accounts one by one with the above method if you need;

4. You can also change the signature for all new messages under a certain account by selecting a new signature in the New messages drop-down list.

After that, when you reply or forward email message, the signature you have specified will be added automatically to the email body.


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Comments (12)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Als ik in Outlook 2019 een handtekening plaats met een afbeelding dan comprimeert Outlook 2019 deze waardoor de afbeelding niet meer scherp is bij de ontvanger.
Hoe kan ik in Outlook 2019 het comprimeren uitzetten?
This comment was minimized by the moderator on the site
Hi Macro.
The Do not resize images feaure does not work for (large) inline images. Such images are still resampled and recompressed. Sorry can't help you for this.
This comment was minimized by the moderator on the site
Great post, I had the solution within a minute of reading this post!!!
Rated 5 out of 5
This comment was minimized by the moderator on the site
Salut! Nu se poate ca Outlookul sa recunoasca fisierul htm (din folderul lui cu semnaturi) ca fiind implicit, fara sa mai merg manual sa-l activez ?
Am de facut vreo 200 de semnaturi pe tot atatea calculatoare. Am fisierele create, dar daca trebuie sa fac manual ...
This comment was minimized by the moderator on the site
Hi, I did do the above, but it only gives me the text of my signature and not the images. What can I do?
This comment was minimized by the moderator on the site
Hi, I want the signature for all emails i write (reply, forward, new) but i do not want signatures on auto forward emails. How do i achieve this ?
This comment was minimized by the moderator on the site
Thank youfor your information it was very helpful
This comment was minimized by the moderator on the site
When I am forwarding an email , the Attach File, Attach Item and Signature section is not visible at the top of the Outlook screen. I cannot see where to find it in Outlook 2013 and it is very frustrating.
This comment was minimized by the moderator on the site
Click on the pop out upper left corner of email
This comment was minimized by the moderator on the site
.... but I don't want to pop out the email, as it takes too much time. How can the signature be added in the conversation view? Thanks.
This comment was minimized by the moderator on the site
When you reply to/forward an email, Outlook automatically creates a new tab on the top, next to Home,Send/Receive etc, calling it "Compose Tools - Message". In there, you can find "Signature" and you can add one, without popping out the window. Hope this is helpful.
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Thank you x 100 :)  
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