How to create distribution list from email recipients in Outlook?
Creating a distribution list (also known as a contact group) in Outlook can save you time when sending emails to multiple recipients. While Outlook provides a basic method to create distribution lists, Kutools for Outlook (KTO) offers a more efficient solution, especially when you want to create a list directly from email recipients. In this tutorial, I’ll walk you through two methods to create a distribution list in Outlook, including the powerful "Add Senders and Multiple Recipients to Contacts" feature in Kutools for Outlook.
Manually Create a Distribution List in Outlook
Using Kutools for Outlook’s Add Senders and Multiple Recipients to Contacts
Manually Create a Distribution List in Outlook
Outlook allows you to manually create a distribution list, but it can be time-consuming if you have many recipients.
Step 1. Click on the email that you want to add the recipients to distribution list, and then go to the reading pane to select the recipients in the "To" field.
Step 2. Press "Ctrl" + "C" keys to copy the recipients.
Step 3. Go to the "People" view, then click "New Contact Group".
Step 4. In the "Contact Group" window, click "Add Members" > "From Outlook Contacts".
Step 5. In the "Select Members Contacts" dialog, click on the "Members" field, and press "Ctrl" + "V" to paste the recipient addresses. Click "OK".
Step 6. Click "Save & Close" in the Contact Group to save the distribution list.
Limitations
Only support adding recipients from one email at a time.
Using Kutools for Outlook’s Add Senders and Multiple Recipients to Contacts
"Kutools for Outlook" simplifies the process of creating distribution lists with its "Add Senders and Multiple Recipients of the Selected Emails to Contact Group" feature. This tool allows you to create a distribution list from email recipients quickly.
Step 1. Download and install Kutools for Outlook, open Outlook, select emails that you want to add the sender and recipients to a distribution list.
Step 2. Click "Kutools" > "Add Contacts" > "Add the Senders and Multiple Recipients of the Selected Emails to a Contact Group".
Step 3. In the Add people to contact group dialog:
Select a Folder: Pick the folder where you want to save the new contact group.
Create a New Contact Group: Click "Create New Contact Group".
Name the Group: Enter a name for the new contact group and click "OK".
Select the Contacts: Choose the contacts you want to add to the distribution list.
Select the Newly Created Contact Group: Choose the contact group that you created just now.
Confirm: Click "OK" again to finalize the creation of the group.
Step 4. Click "OK" to close the dialogs.
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