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How to access archived emails in Outlook?

As we know, after archiving a folder in Outlook, older items in the folder are moved into archives folder. Sometimes, you may need to find out older emails or appointments, so that you need to open the archives folder. In this article, I will introduce how to access archived emails easily in Outlook.

Access archived emails from Navigation Pane
Access archived emails whose folders are not in the Navigation Pane
Archive Outlook items across multiple accounts into a data file with an amazing tool


Access archived emails from Navigation Pane

If you have opened the archived .pst file already in Microsoft Outlook, just shift to the Mail view, and then click to open the Archives folder or its subfolders in the Navigation pane. Then you can see the archived emails.

Quickly save multiple emails to separate text / pdf / csv / html files in Outlook:

The Bulk Save Emails utility of Kutools for Outlook can help you quickly save selected emails as other format files separately in bulk.
Download the full feature 60-day free trail of Kutools for Outlook now!


Access archived emails whose folders are not in the Navigation Pane

If you have not opened the archived .pst file in Microsoft Outlook, you need to open the archive folder before accessing archived emails.

Step 1: Click the File > Open & Export > Open Outlook Data File in Outlook 2013 and the newer version.

Note: In Outlook 2010 you need to click the File > Open > Open Outlook Data File, while in Outlook 2007 click the File > Open > Outlook Data File.

Step 2: In the Open Outlook Data File dialog box, find out and select the archived .pst file, and then click the OK button.

Step 3: Shift to the Mail view, and click to open the Archives Folder or its subfolders in the Navigation Pane. Then you can access all archived emails easily.

Note: Apart from archived emails, you can get the archived calendars, contacts, items, notes, etc. with pressing Ctrl + 6 keys simultaneously to show the folder list, and then click corresponding folders under Archives in the Navigation Pane.


Archive Outlook items across multiple accounts into a data file with an amazing tool

Here introduce an amazing tool – the Merge folders into data file feature of Kutools for Outlook for you. This tool can help to archive emails in different folders across accounts into a single data file.
Before applying the Kutools for Outlook, please download and install it firstly.

1. Click Kutools Plus > Merge folders into data file to enable the feature.

2. Then the Merge multiple folders into a data file window pops up, click the Add button to choose the folders you will archive.

Note: a dialog box will open at the same time to tell you this feature does not support the IMAP and Exchange account, please click OK to close it.

3. In the Please select folders window, check the folders you will back up into a data file and then click OK to finish this step.

4. Then it returns to the Merge multiple folders into a data file window, please choose a data file or create a new data file to locate the selected folders. If you need, specify a date range for the items, keep the folder structure and name, and then click the OK button.

Now, all the folders you specified have been archived into the new data file and displayed in the Navigation Pane, you can go to the Folders view to check for folders, see screenshot:

  If you want to have a free trial ( 60-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Related articles

Get all attachments from archived emails in Outlook
It’s easy to save one or multiple attachments in one email in Outlook. But do you know how to save attachments in one archived email? And what if saving all attachments in multiple/all archived emails? Try solutions in this article.

Search archive folders in Outlook
By default, Outlook search emails in the current folder you are locating, you can also change to search all email folders in Outlook manually or automatically. But, if the archives folder does not show in the Navigation Pane, the searching won’t work for it, so you cannot search emails in the archive folders. With this tutorial, you will learn how to show the archive folder in the Navigation Pane and then search emails in it.

Change archive (.pst) file’s location in Outlook
As you know, you can archive emails, appointments, or tasks to the archive file manually or automatically in Outlook. However, do you know where the archive file is saved, and how could you change the archive file’s location in Outlook? The solutions in this article will help you get it easily.

Cancel or turn off auto archive in Outlook
After enabling auto archive function in your Outlook, an auto archive dialog box will display on time to remind you of archiving the items. If you don’t want to keep archiving for Outlook items any more, you can turn off the Outlook archive function. This tutorial will show you how to manually cancel or turn off the auto archive function in Outlook.

Merge multiple archive pst files in Outlook
For example, you change to a new computer and add your email accounts into Microsoft Outlook with a new Outlook data file, but now you want to merge the old Outlook data file (.pst file) with the new one, how to figure it out? In this article, you will learn how to merge multiple .pst files into Microsoft Outlook.


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  • To post as a guest, your comment is unpublished.
    Denis · 6 days ago
    I opened my Archive folder, but it stops back in 2016.

    There are no archived items for my new email address which I set up in Outlook this year.

    Thanks.
  • To post as a guest, your comment is unpublished.
    Rik · 1 years ago
    Thank you! Accidentally closed my Outlook folder and thought i'd lost all those emails!
  • To post as a guest, your comment is unpublished.
    Kukai · 1 years ago
    Hi there,


    I have an archive folder in Outlook 2007, after I switched to 2016 all archived folders were lost. Please help.
  • To post as a guest, your comment is unpublished.
    Anthony · 2 years ago
    Try searching on this context
    Go to this folder and see if you could find it in:


    C:\Users\your_user_name\AppData\Local\Microsoft\Outlook\archive.pst

    Check if it is there.
    You may need to show "hidden and system" in your folder view.
  • To post as a guest, your comment is unpublished.
    dimitri · 2 years ago
    same problem
  • To post as a guest, your comment is unpublished.
    Steve White · 2 years ago
    I have the same problem. Anyone help ?
  • To post as a guest, your comment is unpublished.
    Delee · 2 years ago
    I have windows 10 and outlook 2007 on my laptop, My older emails have suddenly disappeared but there is nothing in the archive folder. Is there anyplace else they would be? I did not delete them, they suddenly disappeared 2 days ago