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How to access archived emails in Outlook?

As we know, after archiving a folder in Outlook, older items in the folder are moved into archives folder. Sometimes, you may need to find out older emails or appointments, so that you need to open the archives folder. In this article, I will introduce how to access archived emails easily in Outlook.

Access archived emails from Navigation Pane

Access archived emails whose folders are not in the Navigation Pane

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arrow blue right bubbleAccess archived emails from Navigation Pane

If you have opened the archived .pst file already in Microsoft Outlook, just shift to the Mail view, and then click to open the Archives folder or its subfolders in the Navigation pane. Then you can see the archived emails.


arrow blue right bubbleAccess archived emails whose folders are not in the Navigation Pane

If you have not opened the archived .pst file in Microsoft Outlook, you need to open the archive folder before accessing archived emails.

Step 1: Click the File > Open & Export > Open Outlook Data File in Outlook 2013.

Note: In Outlook 2010 you need to click the File > Open > Open Outlook Data File, while in Outlook 2007 click the File > Open > Outlook Data File.

Step 2: In the Open Outlook Data File dialog box, find out and select the archived .pst file, and then click the OK button.

Step 3: Shift to the Mail view, and click to open the Archives Folder or its subfolders in the Navigation Pane. Then you can access all archived emails easily.

Note: Apart from archived emails, you can get the archived calendars, contacts, items, notes, etc. with pressing Ctrl + 6 keys simultaneously to show the folder list, and then click corresponding folders under Archives in the Navigation Pane.

 

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  • To post as a guest, your comment is unpublished.
    · 1 years ago
    Hi,
    Thanks for sharing this helpful and informative information. A few days ago, I was also looking for a solution to access Outlook archive emails, then through Google search, I have come across an informative blog which describes the complete step by step solution to perform the same without any hassle and by consuming lesser time.
    For More Information, Plz Read: https://mailboxreader.wordpress.com/2018/03/01/view-archive-pst-files/
    But, if you want to access PST files in bulk at a time, then you must go for SysTools PST File Viewer Application which is capable to read archive as well as healthy PST file.
  • To post as a guest, your comment is unpublished.
    Rik · 1 years ago
    Thank you! Accidentally closed my Outlook folder and thought i'd lost all those emails!
  • To post as a guest, your comment is unpublished.
    Kukai · 1 years ago
    Hi there,


    I have an archive folder in Outlook 2007, after I switched to 2016 all archived folders were lost. Please help.
  • To post as a guest, your comment is unpublished.
    Anthony · 1 years ago
    Try searching on this context
    Go to this folder and see if you could find it in:


    C:\Users\your_user_name\AppData\Local\Microsoft\Outlook\archive.pst

    Check if it is there.
    You may need to show "hidden and system" in your folder view.
  • To post as a guest, your comment is unpublished.
    dimitri · 1 years ago
    same problem