How to group contacts by company in Outlook?
For example, you are going to send Christmas emails to one of your client company via Microsoft Outlook. Of course you can send the Christmas email to all employees of this company one by one. Actually, we can group contacts by company, then pick up this company group, and send emails to all employees in Outlook with easy.
- Enhance your email productivity with AI technology, enabling you to quickly reply to emails, draft new ones, translate messages, and more efficiently.
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
To group all contacts in a contact folder by company in Microsoft Outlook, you can do as following:
Step 1: Shift to the People view (or Contacts view), and open the contact folder where you want to group contacts by company.
Step 2: Change the contact folder’s view with clicking the Change View > List (or Phone, By Category, By Location) on the View tab.
Note: In Outlook 2007, you can click the View > Current View > Phone List.
Step 3: Click the View Settings button on the View tab.
Note: In Outlook 2007, you need to click the View > Current View > Customize Current View.
Step 4: Now in the popping up dialog box, click the Group By button.
Step 5: In the Group by dialog box, click the Group items by box, select the Company from the drop down list, and click the OK button.
Step 6: Click the OK button to close the Advanced View Settings dialog box.
Up to now, all contacts in the opening Contact folder have been grouped by company already.
And then just click to select the company group, you can send emails to all its employees with clicking the Email button on the Home tab (or Actions > Create > New Message to Contact in Outlook 2007).
Click to view the article How to send an email to all contacts in category in Outlook?
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint