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How to embed Outlook email in word document?

If your Word document is related to a specified Outlook email, you can embed this Outlook email in the word document. That will help you quickly trace the details of the email with just double-clicking it on the Word document. With this tutorial, you will learn how to embed Outlook email message into Word document in details.

Embed Outlook email into Word document by dragging and dropping

Embed Outlook email into Word document by inserting as object

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arrow blue right bubbleEmbed Outlook emails into Word document by dragging and dropping

It is quite easy to embed Outlook emails in Word document with dragging and dropping method.

1. Open Outlook the specified Word document as you need, and view this two applications side by side as below screenshot shown.

2. Select emails in Outlook, drag and drop them into the Word document. See above screenshot.
Note: Holding Ctrl key, you can select multiple nonadjacent emails by clicking them one by one; holding Shift key, you can select multiple adjacent emails by clicking the first one and the last one.

Then the Outlook emails are successfully embedded in the Word document and shown as an envelope. You can double click to open them.

arrow blue right bubbleEmbed Outlook email into Word document by inserting as object

In this section, we provides you with a normal way of embedding Outlook email into Word document.

1. In Outlook, select the email you will embed, and click File > Save as.

2. In the Save As dialog box, (1) select the folder you will save the email into; (2) name the email in the File name box as you need; and (3) click the Save button. See screenshot:

3. Open the Word document which you want the email be embedded in, and click Insert > Object.

4. In the Object dialog box, please enable the Create form File tab, and then click the Browser button. See screenshot:

5. In the Browse dialog box please (1) open the specified folder containing the email, (2) select the email, and finally (3) click the Insert button as below screenshot shown:

6. Now it returns to the Object dialog box. There are two ways to show the embedded email:
A. For displaying the embedded email as envelope, please click the OK button directly to finish the operation.
B. For displaying the embedded email as a specified icon, Please (1) check the Display as icon option, (2) click the Change Icon button, and (3) click Browse button in Change Icon dialog box to specify your icon. See screenshot:

7. Click OK buttons to close both dialog boxes.

So far, the specified email has been embedded into the Word document, and displayed as your specified icon. See screenshot:


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    Juraj · 2 years ago
    I use drag and drop for saving emails in Word Document. But because the default Email Object size is too big, i am changing all object size - Right Click, Object Format, Size Hight - 1cm - OK. Iam saving this way hundreds of emails in Word Documents and searching for some trick how to save some time. Is it possible to User define the Object Size?
  • To post as a guest, your comment is unpublished.
    Juraj · 2 years ago
    I can not find the why how to set the default email Object Symol and Name size. The only way I am using is to Right click, Object Format, Size, Hight - I choose 1 cm - OK.
    I am storing this why hundreds of emails in Word Dokuments and searching for some trick how to save some time.
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    VJP · 3 years ago
    I've found when my directory path and subject message exceeds 256 bytes, the drag & drop or Ctrl-C/Ctrl-V fails. I need to shorten the path/msg subject line. You might shorten the subject of your message and move it to a top level folder - like the Draft folder before dragging and dropping.