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How to copy folder structure to new pst data file in Outlook?

For some Outlook users, they tend to use some special folder structure for daily work in the pst data file. But for a long time using the old data file, it will getting bulky in your Outlook. Actually, you can start with a new pst data file with the same folder structure of the old pst data file in Outlook. In Outlook, you can copy folder structure to new pst data file with the archive function. Please browse the below tutorial for more details.

Copy folder structure to new pst data file in Outlook

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arrow blue right bubbleCopy folder structure to new pst data file in OutlookM

In Outlook, you can use the archive feature to create a new pst date file with the same folder structure of the old one. Please do as follows.

1. Open the Archive dialog box.

1). In Outlook 2010 and 2013, please click File > Info > Cleanup Tools > Archive. See screenshot:

2). In Outlook 2007, click File > Archive.

2. In the Archive dialog box, please do as follows.

1). Select Archive this folder and all subfolders option;

2). Select the root of the folders which you would like to copy the folder structure based on it;

3). In the Archive items older than box, specify a past date that no emails will get moved. For example, if the oldest email in your mail folder was stored in 02/01/2013, you can set the archive items older than box as 01/01/2013;

4). Click the Browse button. See screenshot:

3. Then the Open Outlook Data Files dialog box pops up. Click the OK button.

4. Click the OK button when it returns to the Archive dialog box.

5. Then Outlook starts archiving.

6. After archiving, a new Archive pst data file is displaying in the Navigation Pane with the same folder structure of the one you specified above.

7. Now you need to get into the Account Settings dialog box to rename this data file.

1). In Outlook 2010 and 2013, click File > Info > Account Settings > Account Settings.

2). In Outlook 2007, click Tools > Account Settings.

8. In the Account Settings dialog box, click the Data Files tab, select the Archives data file which you are created just now in the box, and click the Settings button. See screenshot:

9. In the Outlook Data File dialog box, rename the data file in the Name box, then click the OK button.

10. Close the Account Settings dialog box.

Now you can see the new pst data file is renamed successfully.


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  • To post as a guest, your comment is unpublished.
    Outlook · 2 years ago
    Great tip.....it worked....thank you
  • To post as a guest, your comment is unpublished.
    john Good · 2 years ago
    The above is a slow way of doing things if you have, let's say a bunch of 'archived PST' files titled: myfolder_2000, myfolder_2001, ... myfolder_2016 and you just want myfolder_2017 with the same file structures as the others.

    In my example, I would simply create a new PST file FIRST called "myfolder_2017"... then follow similar steps 1 to 3... then on step 4, 'Archive Items Older than'... since you don't want to archive any records from the folders, simply enter a really old date that you know the (in my case) myfolder_2016 won't have such as 1/1/2016... so it would simply copy over only file folder structure and nothing in them! Voila... you have the same structure as 2016 for 2017.

    No other steps to follow.
    • To post as a guest, your comment is unpublished.
      Dan · 1 years ago
      Easy way is copy this file,on this use find ctrl+shift+f select folder and click on checkbox include subfolders. pres button find.after this select all ctrl+a and shift+del to pernament delete. its take some time, but its faster than archieve..
    • To post as a guest, your comment is unpublished.
      mahmoud · 2 years ago
      same my idea to correct the topic, thanks alot