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How to rename attachments in Outlook window without saving to disc?

For attachments of received email message, you may want to rename these attachments for easily recognizing in future work. Actually, there has no Outlook build-in function for you to directly rename attachments in Outlook window without saving them to disc. In this article, we will show you methods of renaming attachments in Outlook.

Automatically save and rename attachments with VBA code in Outlook

Easily rename attachments in email without saving to disc with Kutools for Outlook


Easily rename an attachment or all attachments in Outlook without saving to disc

Kutools for Outlook's Rename and Rename All utilities help you easily rename a specified attachment, or rename all attachments in an email without saving to disc in Outlook. see following screenshot:

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Save and rename attachments with VBA code in Outlook

In this section, we will provide you with a VBA code to automatically save the attachments of selected email and then add the last modified date before the file name after saving. Please do as follows.

1. Create a new folder which name is Attachments into the directory of Documents of your computer, and your renamed attachments will be saved in this folder.

2. Select the email with attachments you want to save and rename with modified date.

3. Press Alt + F11 keys simultaniously to open the Microsoft Visual Basic for Application window. In the Microsoft Visual Basic for Application window, click Insert > Module, and then copy and paste below VBA code into the Module window.

VBA code: Save attachments and add modified date before file name

Public Sub saveattachmentsadddate()
	Dim itm As Outlook.MailItem
	Dim currentExplorer As Explorer
	Dim Selection As Selection
	Dim objAtt As Outlook.Attachment
	Dim saveFolder As String
	Dim fso As Object
	Dim oldName
	Dim file As String
	Dim DateFormat As String
	Dim newName As String
	Dim enviro As String
	enviro              = CStr(Environ("USERPROFILE"))
	saveFolder          = enviro & "\Documents\Attachments\"
	Set currentExplorer = Application.ActiveExplorer
	Set Selection       = currentExplorer.Selection
	Set fso             = CreateObject("Scripting.FileSystemObject")
	On Error Resume Next
	For Each itm In Selection
		For Each objAtt In itm.Attachments
			file = saveFolder & objAtt.DisplayName
			objAtt.SaveAsFile file
			'Get the file name
			Set oldName  = fso.GetFile(file)
			DateFormat   = Format(oldName.DateLastModified, "yyyy-mm-dd ")
			newName      = DateFormat & objAtt.DisplayName
			oldName.Name = newName
			Set objAtt   = Nothing
		Next
	Next
	Set fso = Nothing
End Sub

4. Press the F5 key to run the code, and the attachments in selected email are saved to the folder "\Documents\Attachments\" and the last modified dates will be added before each attachment after saving.

Notes:

1. Also, this method do not really work to the selected attachment in Outlook window. If you want to directly rename attachments without saving, please do as below method shown.

2. This code will save and rename other objects such as images, charts, shapes and so on in the email body.


Easily rename attachments in email without saving to disc with Kutools for Outlook

You can rename attachments in Outlook window directly with the Rename attachments utility of Kutools for Outlook.

Kutools for Outlook : with more than 20 handy Outlook add-ins, free to try with no limitation in 45 days.

1. After installing Kutools for Outlook, please select an email with the attachments you want to rename, and then click to select an attachment in the Reading Pane to activate the Attachment Tools tab. See screenshot:

2. If you just want to rename the current selected attachment, please click Kutools > Rename. And in the Rename dialog box, change the attachment’s name in the Name box, and then click the OK button.

You can see the selected attachment is renamed immediately in Outlook window. See screenshot:

3. If you want to rename all attachments or multiple attachments in selected email, please click Kutools > Rename All. Then you can see all attachments in selected email are listed in the Attachments Rename dialog box. Please change the name to your need, and then click the OK button.

Note: Please keep the extensions (such as .docx) of the attachments’ name, removing them will change the file format.

If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.


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  • To post as a guest, your comment is unpublished.
    Mike · 1 years ago
    Well, that didn't work. Thanks for nothing.
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Dear Mike,
      Any problem with the method, please don't hesitate to let me know. Thank you for your comment.
  • To post as a guest, your comment is unpublished.
    SG · 2 years ago
    I can only echo previous comments: I would like to be able to re-name the file when I forward it. I wouldn't want to re-name the original that I received from a client. I need to be able to re-name when I'm passing on files internally and they need to comply with internal naming conventions. It's a shame that this is not available.
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Dear SG,
      The suggestion was adopted. We are trying to enhance the function to be more useful. We really appreciate your advice.
  • To post as a guest, your comment is unpublished.
    SG · 2 years ago
    I think it is essential that you can re-name files in message that you want to forward. I need to keep the original name of a file in the original e-mail, but re-name to comply with internal naming conventions before I pass it on internally. So, I need to be able to see both entries.
  • To post as a guest, your comment is unpublished.
    Christopher Moor · 2 years ago
    Nice tool with the Kutools add on.
    There is a condition I think is confusing people.
    You can't rename it in the message if you pop the message out of the main Outlook Window.
    You have to be in the main Outlook interface, highlight the attachment, then the ATTACHMENT TOOLS tab turns on.
    There, appears a second KUTOOLS tab with the rename option in the original email.
  • To post as a guest, your comment is unpublished.
    Christopher Moor · 2 years ago
    Nice tool with Kutools!
    I find that the rename option is available on the original email only if you haven't popped the email out of the Outlook Interface.
    The Attachment Tools tab is highlighted and you have to switch to the Kutools tab under the Attachment Tools tab.
    I think that is where people are getting confused.