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How to rename attachments in Outlook window without saving?

Author: Siluvia Last Modified: 2024-07-24

Renaming an attachment directly within an Outlook email can streamline your workflow, especially when dealing with numerous attachments. Although Outlook doesn’t provide a direct way to rename attachments without saving them first, there is a feature of Kutools for Outlook can use. Here’s a step-by-step guide on how to rename an attachment in Outlook without having to save it to your computer by using the Rename feature of Kutools for Outlook.

Easily rename attachments in email without saving to disc with Kutools for Outlook

Easily rename attachments in email without saving to disc with Kutools for Outlook

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1. After installing Kutools for Outlook, please select an email which the attachments you will rename, and then click Kutools Plus > Attachment Tools > Rename All.

2. In the Attachments Rename dialog box, you can see all attachments' name of selected email are listed in the Name column. Please double click an attachment name to edit, and then click the OK button to save the changes.
Tips: You can modify all attachment names or just modify any one of the attachment names as you need in the dialog box.

rename attach without saving by using kutools for outlook 1

Then attachments are renamed in the selected email window. 

rename attach without saving by using kutools for outlook 2

Note: You can rename a certain attachment by selecting it in the Reading Pane, clicking Kutools > Rename, in the rename dialog box, typing a new name in the Name box and then clicking the OK button to save it. See screenshot:

rename attach without saving by using kutools for outlook 3

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Comments (9)
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Mike
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Well, that didn't work. Thanks for nothing.
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crystal
crystal     Mike
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Dear Mike,
Any problem with the method, please don't hesitate to let me know. Thank you for your comment.
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SG
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I can only echo previous comments: I would like to be able to re-name the file when I forward it. I wouldn't want to re-name the original that I received from a client. I need to be able to re-name when I'm passing on files internally and they need to comply with internal naming conventions. It's a shame that this is not available.
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crystal
crystal     SG
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Dear SG,
The suggestion was adopted. We are trying to enhance the function to be more useful. We really appreciate your advice.
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SG
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I think it is essential that you can re-name files in message that you want to forward. I need to keep the original name of a file in the original e-mail, but re-name to comply with internal naming conventions before I pass it on internally. So, I need to be able to see both entries.
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Christopher Moor
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Nice tool with the Kutools add on. There is a condition I think is confusing people. You can't rename it in the message if you pop the message out of the main Outlook Window. You have to be in the main Outlook interface, highlight the attachment, then the ATTACHMENT TOOLS tab turns on. There, appears a second KUTOOLS tab with the rename option in the original email.
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Christopher Moor
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Nice tool with Kutools! I find that the rename option is available on the original email only if you haven't popped the email out of the Outlook Interface. The Attachment Tools tab is highlighted and you have to switch to the Kutools tab under the Attachment Tools tab. I think that is where people are getting confused.
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