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How to (auto) replace attachments with links in Outlook?

As you know, attachments in emails will make outlook data file huge and working slowly. Apart from compacting Outlook data file, removing attachments will also be a good way to reduce the size of Outlook data file. Therefore some users look forward ways to replace attachments with links. Here I introduce some ways to solve this problem in Outlook.

Batch replace attachments with links for all selected emails

Automatically replace attachments with links for incoming emails

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arrow blue right bubble Batch replace attachments with links for all selected emails

This method will guide you to batch replace all attachments in active or selected emails with links easily by Kutools for Outlook’s Detach All Attachments utility.

Kutools for Outlook simplifies your daily email communication through Outlook by adding dozens of handy features. Read More      Free Download Now

1. Select the emails whose attachments you will replace with links in the mail list, and click the Kutools > Others > Detach All. See screen shot below:

2. A Detach All dialog box comes out to ask for your confirmation, please click the Yes button to continue.

3. If you apply this utility for the first time, it will pop up a Browse For Folder dialog box. Specify the destination folder that you will save these attachments into, and click the OK button.

Note: If you have applied this utility before, the attachments will be automatically saved into the folder you specified when running this utility for the first time. And you can get the saving folder address by clicking Kutools > Others > Detach.

Then all attachments in the selected emails are replaced with hyperlinks, and these attachments are moved into the specified folder. See screen shots below:

kutools-arrow-right

Note: By default the Kutools for Outlook’s Detach All (Attachments) utility ignore attachments of pictures. If you need to detach attachments of pictures, please click Kutools > Others > Options to open the Attachment Options dialog box, and then check the Handle image attachments option on the General tab. See screen shot below:

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arrow blue right bubble Automatically replace attachments with links for incoming emails

Sometimes, you may think it will be perfect to replace attachments with links for all incoming emails. Actually, Kutools for Outlook’s Auto Detach attachments utility supports this need.

Kutools for Outlook simplifies your daily email communication through Outlook by adding dozens of handy features. Read More      Free Download Now

1. Click the Kutools > Others > Options.

2. In the opening Attachment Options dialog box,

(1) Go to the Detach tab;

(2) Check the Auto detach all receiving attachments option.

(3) Click the Browse button  behind the Save Folder box, and then specify a destination folder in the popping up Browse For Folder dialog box, and click the OK button. See screen shot above.

3. Click the OK button.

From now on, when you receive emails with attachments, Kutools for Outlook will replace these attachments with hyperlink automatically, and save them into the specified folder.

Note: By default the Kutools for Outlook’s Auto Detach (Attachments) utility and Detach All (Attachments) utility ignore attachments of pictures. If you need to detach attachments of pictures, please click Kutools > Others > Options to open the Attachment Options dialog box, and then check the Handle image attachments option on the General tab. See screen shot below:

Free Download Kutools for Outlook


Demo: (auto) replace attachments with links in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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