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How to zip attachments automatically in Outlook?

Author: Kelly Last Modified: 2019-08-05

For example, you are going to add several attachments in your email in Outlook, and the total size of attachments may be too large to send them quickly. Therefore, you need to reduce these attachments’ sizes before sending. Zipping is a good way. But how to zip these attachments? And how about automatically zipping these attachments? Try below solutions:

Easily zip (compress) all attachments of multiple/all emails in bulk in Outlook

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By the way, Kutools for Outlook also provides a workaround to automatically save or export all attachments from all incoming emails in Outlook. Read More      Free Download Now

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arrow blue right bubbleZip attachments manually in outgoing emails

Actually there is no way to directly zip attachments in emails in Outlook. However, we can zip files you will attach in emails firstly, and then attach the zipped files in emails.

1. Go to the folder containing the files you will attach in email.

2. Select the files you will attach, right click and select Send to > Compressed (zipped) folder from the right-clicking menu. See screenshot:

Note: Holding the Ctrl key, you can select multiple nonadjacent files by clicking one by one; holding the Shift key, you can select multiple adjacent files by clicking the first one and the last one.

Now all selected files are compressed as one compressed (zipped) folder.

2. Right click the compressed (zipped) folder, and select Send to > Mail recipient from the right-clicking menu. See screenshot:

3. Now the compressed (zipped) folder is attached in a new email as below screenshot shown. Please compose the email and send it.

arrow blue right bubbleZip attachments automatically in outgoing and incoming emails

If you have Kutools for Outlook installed, you can apply its Auto compress all outing attachments option and Auto compress all receiving attachments option to automatically zip all attachments in all outgoing emails and all incoming emails in Outlook.

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1. Click Kutools > Options. See screenshot:

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2. In the opening Attachment Options dialog box, please check the Auto compress all outing attachments option and Auto compress all receiving attachments option on the Compress tab, and click the OK button. See screenshot:

doc auto zip attachments 02

From now on, all attachments in outgoing emails and incoming emails will be automatically zipped when sending and receiving in Outlook.

Note: You can apply Kutools for Outlook’s Compress All (Attachments) feature to quickly zip all attachments in multiple received emails in Outlook. On the contrary, the Uncompress All (Attachments) feature can undo zipping attachments.

doc auto zip attachments 03

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Demo: zip attachments automatically in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

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