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How to copy list of attendees from one meeting to another in Outlook?

Author: Kelly Last Modified: 2020-05-29

For example, you need to send a meeting invitation to the attendees of another meeting in Outlook, how could you copy the list of attendees from one meeting to another? Try below solutions:


Copy the list of attendees from one meeting to another in Outlook

For copying the list of all attendees from one meeting to another in Outlook, you can solve it easily by the Copy and Paste features easily.

1. Go to the Calendar view, double click to open the meeting you will copy attendees from.

2. Select all attendees in the To filed, right click and select Copy from the right-clicking menu. See screenshot:

Note: You can close this meeting as you need after copying the list of all attendees.

3. Double click to open the meeting you will paste the attendees to, click into the To filed, and then paste the attendees with pressing the Ctrl + V keys simultaneously.

4. Compose the meeting and send it.

Quickly print a meeting including its attendee list and attendees' responses in Outlook

Normally, for printing a meeting's attendee list in Outlook, you have to copy the attendee list, paste it to some place, and then print. But, with excellent Advanced Print feature of Kutools for Outlook, you can quickly print a meeting with its attendee list, and all attendees' responses as well.


doc advacned print meeting attendees 1

Copy the list of accepted attendees from one meeting to another in Outlook

Sometimes, it may require to copy the list of attendees who accepted your meeting invitation only in Outlook. In this situation, please copy the list of accepted attendees from one meeting with below method.

1. Go to the Calendar view, double click to open the meeting you will copy the accepted attendees from.

2. In the opening Meeting window, please click Meeting > Tracking > Copy Status to Clipboard. See screenshot:

Note: You can close this meeting after copying.

3. Create a new workbook, click at the Cell A1, and paste the attendees with pressing the Ctrl + V keys simultaneously.

4. Keep the pasted data selected, and click Data > Filter.

5. Click the arrow besides the column header of Response, only check the Accepted option in the drop down list, and click the OK button. See screenshot:

6. Select the filtered out attendees in the Name column, and copy them by pressing the Ctrl + C keys simultaneously.

7. Return to the Calendar view of Outlook, open the meeting you will paste the accepted attendees to, and paste the accepted attendees with clicking into the To filed and pressing the Ctrl + V keys simultaneously.

8. Compose the meeting and send as you need.


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Comments (3)
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This comment was minimized by the moderator on the site
Imagine being Microsoft and you can't even figure out how to enable your users to copy meeting invite lists. Didn't you guys invent MS Outlook? You'd think you would have had enough dev time to figure this out.
This comment was minimized by the moderator on the site
This only works if the meeting is yours in the first place, in which case you can save yourself time by just holding down CTRL and dragging the meeting in calendar. If the meeting has been set up by someone else this "tip" is useless
This comment was minimized by the moderator on the site
When I open the calendar event, there is no To field at all.  Just has Organizer, Recurrence, Location, and Response
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