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How to add multiple emails’ senders to distribution list (contact group) in Outlook?

You may know how to add one email’s sender as a contact in Outlook, but how about adding one email’s sender as a member of distribution list (contact group) directly? And what if adding multiple emails’ senders to one or multiple distribution lists (contact groups) in Outlook? Below solutions will help you work easily!

Easily add contact group members from emails' senders or recipients in Outlook

Normally, we can copy a sender or a recipient from an email, and then add it as a contact group member with Add Members > From Address Book, and it seems no way to add multiple emails' multiple senders or recipients into a contact group in bulk. But, with the excellent Add to Groups feature of Kutools for Outlook, you can easily add multiple emails' senders or recipients into contacts groups in Outlook with several clicks only. Click for 60-day free trial without limitation!

add sender recipients to contact group

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arrow blue right bubbleAdd one email’s sender to distribution list (contact group)

If you need to add one email’s sender to a distribution (contact group), please do as follows:

1. In the Mail view, open the mail folder containing the specified email, and then click to open the email in the Reading Pane.

2. Go to the Reading Pane, right click the sender in the message header, and select Copy from the right-clicking menu. See screenshot:

3. Go to the People (or Contacts) view, double click the distribution list (contact group) to open it.

4. In the opening Contact Group window, please click Contact Group > Add Members > From Address Book. See screenshot:

5. In the opening Select Members dialog box, paste the sender’s address in the Members box with pressing Ctrl + V keys simultaneously, and then click the OK button. See screenshot:

6. Now you return to the Contact Group window, please click Contact Group > Save & Close button.

So far, the specified email’s sender has been added into the specified distribution list (contact group).


arrow blue right bubbleAdd multiple emails’ senders to distribution list (contact group)

If you need to add multiple emails’ senders to a distribution list (contact group), above method will take much time to add each sender to a distribution list one by one. Take it easy! This method will introduce Kutools for Outlook’s Add to Group feature to add multiple emails’ senders to one/multiple distribution lists (contact groups) in bulk.

1. In the Mail view, open the mail folder containing the specified emails whose senders you will add to distribution list (contact group), and then select these emails in the mail list.

Note: Holding the Ctrl key, you can select multiple nonadjacent emails with clicking them one by one; holding the Shift key, you can select multiple adjacent emails with clicking the first one and the last one.

2. Click Kutools > Add to Group.

3. In the opening Add Recipients to Contact Groups dialog box, please (view screenshot below):

(1) In the Recipients box, please check the senders you will add to distribution list (contact group) by right-clicking menu;

(2) In the Contact Groups box, please check the distribution lists (contact groups) you will add the senders to;

(3) Click the OK button.

So far all selected emails’ senders have been added to the specified distribution lists (contact groups).

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Demo: Add multiple emails’ senders to distribution list (contact group)

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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