How to add multiple emails’ senders to the distribution list (contact group) in Outlook?
Managing distribution lists (contact groups) in Outlook can be time-consuming, especially when you need to add multiple senders at once. While Outlook allows you to manually add a single email sender to a contact group, this process quickly becomes tedious when dealing with numerous emails. Fortunately, there’s a smarter solution. In this guide, we’ll show you how to add email senders to contact groups using Outlook’s native method and a more efficient, time-saving tool—Kutools for Outlook. Whether you’re handling one sender or hundreds, these methods will simplify your workflow and boost your productivity.
Manually Add a Single Email Sender to a Distribution List (Time-Consuming)
Effortlessly Add Multiple Email Senders to a Contact Group with Kutools for Outlook 👍 (Fast and Efficient)
Manually Add a Single Email Sender to a Distribution List
This method involves adding each member individually to your contacts, a process that is time-consuming and tedious for anything beyond very small groups.
1. In the Mail view, open the folder containing the specified email and click to open the email in the Reading Pane.
2. Right-click the sender in the message header and select Copy from the context menu.
3. Switch to the People (or Contacts) view, then double-click the distribution list (contact group) to open it.
4. In the Contact Group window, click Contact Group > Add Members > From Address Book.
5. In the Select Members dialog box, paste the sender’s email address into the Members field by pressing Ctrl + V, then click OK.
5. You will return to the Contact Group window. Click Save & Close to finalize the process. The sender has now been successfully added to the distribution list (contact group).
🌟 Effortlessly Split Contact Groups in Outlook 🌟
🚀 Quickly reorganize your contact groups in Outlook! With the Split to Multiple Contact Groups feature of Kutools for Outlook, you can split large groups into smaller, more manageable ones in just a few clicks.
✨ How It Works:
- Switch to the Contacts view and select the group to split.
- Click "Kutools Plus" > "Contacts" > "Split to Multiple Contact Groups".
- Select the contacts to move into a new group and name the group.
- Click "OK" and let Kutools handle the rest!
Effortlessly Add Multiple Email Senders to a Contact Group with Kutools for Outlook 👍
For a faster and more streamlined solution, Kutools for Outlook provides the Add the Senders and Multiple Recipients of the Selected Emails to a Contact Group feature. This tool allows you to add multiple email senders to one or more distribution lists in bulk, saving significant time and effort.
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Step 1: Select multiple emails
In the Mail view, open the folder containing the emails. Select the emails whose senders you want to add to the distribution list.
- Hold Ctrl to select multiple non-adjacent emails.
- Hold Shift to select a range of adjacent emails.
Step 2: Enable the Kutools feature
Click Kutools > Add Contacts > Add the Senders and Multiple Recipients of the Selected Emails to a Contact Group.
Step 3: Configure the Add People to Contact Group dialog box
- In the All contact information from the selected email section, select the senders you wish to add.
- In the Contact Group section, check one or more distribution lists to which the senders will be added.
- Click OK to proceed.
Result
A confirmation dialog box will appear, notifying you that the senders have been successfully added to the selected distribution lists. Click OK to close the dialog.
Advantages:
- Bulk Processing: Quickly add multiple senders to one or more distribution lists in just a few clicks.
- Time-Saving: Eliminate the repetitive manual steps required in the first method.
- User-Friendly: Intuitive interface simplifies the process for users of all experience levels.
Demo: Add multiple emails’ senders to distribution list (contact group)
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