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How to assign auto signature to every email in Outlook?

Comparing to typing your contact information manually every time in outgoing emails in Outlook, you can assign auto signature to every email within a specified email account. And sometimes, you can even add auto signature to every new email within any email accounts in your Outlook. Below solutions will show you detailed steps:

Automatically add text and current datetime/timestamp/timezone to subject or signature for new message in Outlook

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arrow blue right bubbleAssign auto signature for every email in one email account

You can configure the signature settings to assign a signature to every new email or every responding email sent by a specified email account in Outlook.

1. In the Mail view, create a new email with clicking Home > New Email.

2. In the new Message window, please click Insert > Signature > Signatures. See screenshot:

3. In the opening Signature and Stationery dialog box, please (see screenshot):

(1) Select the specified email account you will assign the signature to every email from the E-mail account drop down list;

(2) Choose the specified signature you will assign to every new email from the New Messages drop down list;

(3) Choose the specified signature you will assign to every replied or forwarded email from the Replies/forwards drop down list;

Note: For assigning the signature to all new emails and responding emails within other email accounts, please repeat above (1)-(3).

(4) Click the OK button.

From now on, when you create a new email or reply/forward an email within the specified email account, the specified signature will be added into the email automatically.


arrow blue right bubbleAssign auto signature for every new email in all email accounts

If you have Kutools for Outlook installed, you can apply its Add date signature when creating new email option to automatically add a signature to all new emails no matter which email account they are created within in Outlook.

1. Click Kutools > Options to open the Options dialog box.

2. In the opening Options dialog box, please go to the New tab, and then (see screenshot):

(1) Check the Add date signature when creating new email. Option;

(2) Type or paste the signature content you will automatically add to every new email into below box;

(3) Click the OK button.

From now no, no matter which email account you create new emails within, the specified signature will be automatically inserted into the new emails.


Demo: Assign auto signature for every new email in all email accounts

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Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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