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How to reply with my name brackets or sender name in Outlook?

This article is talking about replying with name in Outlook, which includes replying with username before inline comment, replying with username before comment, and replying with sender name as auto greeting.

Easily reply with sender name as auto personal greeting in Outlook

Most of time, you manually type Hi/Hello sender name as greeting in replying messages in Outlook. But, with fantastic Auto Greeting feature of Kutools for Outlook, greeting word and selected email's sender name will be added in replying message automatically as personal greeting as below screenshot. Save time! Click for 60-day free trial without limitation!
auto greeting

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arrow blue right bubble Reply with name brackets by inline comment in Outlook

You can enable the inline comment feature in Outlook, and add your username or other custom strings into replying message within brackets. Please do as follows:

1. Click File > Options to open the Outlook Options dialog box.

2. In the Outlook Options dialog box, click Mail in the left bar, check the preface comments with options in the Replies and forwards section, and type your username or custom strings into the following box. See screenshot:

3. Click the OK button to close the Outlook Options dialog box.

From now on, when replying an email in Outlook, the specified username or custom strings embraced with brackets will be inserted automatically only if you type inline comments amount original message. See screenshot:


arrow blue right bubble Reply with name by comment in Outlook

If you are working in Outlook 2010 with Kutools for Outlook installed, you can reply with comment which contains your username.

1. In the Mail view, select the email you will reply, and click Home > Reply.

2. In the replying message window, select the content as you need, and click Kutools > New Comment.

And now a comment is added besides message body, and your username is added at the beginning of comment. See screenshot:

3. Compose the replying message and send it.

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arrow blue right bubble Reply with sender name in Outlook

If you have Kutools for Outlook installed, you can also reply with sender name as auto greeting in replying messages. Please do as follows:

1. Click Kutools > Options.
doc reply with name 01

2. In the opening Options dialog box, go to the Reply tab, check the Add greeting when reply option in the Greeting section, type Hi <<SenderName>>, into below box, and click the OK button. See screenshot above.
doc reply with name 02

3. In the Mail view, select the email you will reply, and click Home > Reply.

And now Hello SenderName (SenderName will be replaced with you selected email’s sender name) is added at the top of message body. See screenshot.

4. Please compose the replying message and send it.

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Demo: Reply with sender name in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
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