How to export and print list of all folders and subfolders in Outlook?
Generally speaking, you can press "Ctrl" + "6" keys to view the list of all folders on the Navigation Pane in Outlook. However, you cannot print the list of folders directly. This article introduces two VBA scripts to export and print the list of all folders and their subfolders in Outlook.
- Export and print the list of all Outlook folders and their subfolders in new email
- Export and print the list of all Outlook folders and their subfolders in Notepad
Export and print the list of all Outlook folders and their subfolders in new email
This method introduces a VBA script to export the list of all folders and their subfolders in a specified email account into a new email in Outlook. Then, you can easily print the folder list.
1. Press "Alt" + "F11" to open the Microsoft Visual Basic for Applications window.
2. Click "Insert" > "Module", and paste the following VBA code into the new module window.
VBA: Export the list of folders and subfolders in a new email in Outlook
Public gFolders As String
Public Sub GetFolderNames()
Dim oSession As Outlook.NameSpace
Dim oFolder As Outlook.MAPIFolder
Dim oNewMail As Outlook.MailItem
Set oSession = Outlook.Application.GetNamespace("MAPI")
Set oFolder = oSession.PickFolder
If (oFolder Is Nothing) Then Exit Sub
ProcessFolder oFolder
Set oNewMail = Application.CreateItem(olMailItem)
oNewMail.Body = gFolders
oNewMail.Display
gFolders = ""
End Sub
Sub ProcessFolder(CurrentFolder As Outlook.MAPIFolder)
Dim i As Long
Dim oSubFolder As Outlook.MAPIFolder
Dim oFolder As Outlook.MAPIFolder
Dim sFolderPaths As String
For i = CurrentFolder.Folders.Count To 1 Step -1
Set oFolder = CurrentFolder.Folders(i)
sFolderPaths = oFolder.FolderPath
gFolders = gFolders & vbCrLf & sFolderPaths & " " & oFolder.Items.Count
Next
For Each oSubFolder In CurrentFolder.Folders
If oSubFolder.Name <> "Deleted Items" Then
ProcessFolder oSubFolder
End If
Next
End Sub
3. Press "F5" to run the VBA.
4. In the popping out Select Folder dialog box, select the email account whose folder list you want to print, and click "OK".
5. The folder list of the selected account will be copied to a new email as shown below. Click "File" > "Print" to print the folder list.
6. After printing, close the new email without saving.
Export and print the list of all Outlook folders and their subfolders in Notepad
This method introduces a VBA script to export the list of all folders and their subfolders in a specified email account from Outlook to Notepad. You can then easily print the folder list.
1. Press "Alt" + "F11" to open the Microsoft Visual Basic for Applications window.
2. Click "Insert" > "Module", and then paste the following VBA code into the new module window.
VBA: Export the list of all Outlook folders and subfolders from Outlook to Notepad
Dim gFileName, gCreateTree, gBase
Public Sub ExportFolderTree()
Dim objOutlook
Dim F, Folders
Dim Result
Set objOutlook = CreateObject("Outlook.Application")
Set F = objOutlook.Session.PickFolder
If Not F Is Nothing Then
Set Folders = F.Folders
Result = MsgBox("Do you want to create tree?", vbYesNo + vbDefaultButton2 + vbApplicationModal, "Output Folder Tree")
If Result = 6 Then
gCreateTree = True
Else
gCreateTree = False
End If
gFileName = GetDesktopFolder() & "\Outlook-Folders.txt"
gBase = Len(F.FolderPath) - Len(Replace(F.FolderPath, "\", "")) + 1
WriteToATextFile (CreateFolderTree(F.FolderPath, F.Name))
LoopFolders Folders
Set F = Nothing
Set Folders = Nothing
Set objOutlook = Nothing
End If
End Sub
Private Function GetDesktopFolder()
Dim objShell
Set objShell = CreateObject("WScript.Shell")
GetDesktopFolder = objShell.SpecialFolders("Desktop")
Set objShell = Nothing
End Function
Private Sub LoopFolders(Folders)
Dim F
For Each F In Folders
WriteToATextFile (CreateFolderTree(F.FolderPath, F.Name))
LoopFolders F.Folders
Next
End Sub
Private Sub WriteToATextFile(OLKfoldername)
Dim objFSO, objTextFile
Set objFSO = CreateObject("Scripting.FileSystemObject")
Set objTextFile = objFSO.OpenTextFile(gFileName, 8, True)
objTextFile.WriteLine (OLKfoldername)
objTextFile.Close
Set objFSO = Nothing
Set objTextFile = Nothing
End Sub
Private Function CreateFolderTree(OLKfolderpath, OLKfoldername)
If gCreateTree = False Then
CreateFolderTree = Mid(OLKfolderpath, 3)
Else
Dim i, x, OLKprefix
i = Len(OLKfolderpath) - Len(Replace(OLKfolderpath, "\", ""))
For x = gBase To i
OLKprefix = OLKprefix & "-"
Next
CreateFolderTree = OLKprefix & OLKfoldername
End If
End Function
3. Press "F5" to run the VBA. In the opening Select Folder dialog box, select the email account whose folder list you want to export and print, then click "OK".
4. The Output Folder Tree dialog box will appear. Click "Yes" or "No" depending on whether you want to include tree indentation.
Now, a text file named "Outlook-Folders" is created and saved on your desktop as shown below:
5. Double-click to open the new text file, then click "File" > "Print" to print the exported list of Outlook folders.
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