How to find the next or all available free times for a meeting in Outlook?

Author Kelly Last modified 2025-04-11

When creating a new meeting in Outlook, you need to check each attendee’s time for a proper meeting time, but how do you quickly get the next or all available free times for a meeting? This article will introduce the solution.

Find the next or all available free times for a meeting in Outlook

Find the next or all available free times for a meeting in Outlook

To find out the next or all available free time for a new meeting in Outlook, please do as follows:

1. In the "Calendar" view, click "Home" > "New Meeting" to create a new meeting.

2. In the new Meeting window, click "Meeting" > "Scheduling Assistant". See screenshot:

the screenshot of step 1 on finding the next or all available free times for a meeting in Outlook

3. Click the "Add Attendees" button at the bottom of the window. And then in the Select Attendees and Resources dialog box, specify attendees in the "Required" field, and click the "OK" button. See screenshot:

the screenshot of step 2 on finding the next or all available free times for a meeting in Outlook

4. Go ahead to click "Options" > "AutoPick" > "All People and one Resource" to find out the next free time for the new meeting. See screenshot:

the screenshot of step 3 on finding the next or all available free times for a meeting in Outlook

Notes:
(1) For finding out all free times for the new meeting, please click "Options" > "AutoPick" > "All People and Resources".
(2) Both Outlook 2013 and 2016 support the "AutoPick" feature.
(3) You can also get all free times for the new meeting in the "Suggested times" section on the right "Room Finder" pane. See right screenshot:

5. Compose the meeting and send it.

Note: This method works well for Exchange accounts in Outlook.

the screenshot of step 4 on finding the next or all available free times for a meeting in Outlook

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