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How to accept a meeting request without sending response in Outlook?

Author: Kelly Last Modified: 2020-07-02

Normally, when accepting a meeting invitation in Outlook, it is optional for you to respond or do not respond to the meeting organizer. This article will show you the solution of accepting a meeting request without sending response in Outlook.

Accept a meeting request without sending response in Outlook


Accept a meeting request without sending response in Outlook

You can apply the Do Not Send a Response option easily to accept a meeting request without sending response in Outlook.

1. In the Mail view, click to open the meeting request in the Reading Pane.

2. Go ahead to click Accept > Do Not Send a Response at the top of the Reading Pane.

Now the meeting request is accepted and added to your calendar automatically without sending the meeting response.


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Comments (8)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
If you receive an email but the sender has disabled the response required feature, the recipient will still see the accept/tentative/decline options but no options below these features....if you just delete the email does it still save in your calendar....if the sender does not want a response and disables this feature, how do you get this in your calendar and can delete the email
This comment was minimized by the moderator on the site
So what is the idea of Accept, but "Do Not Send a Response", if the status is not synchronised?
Just to see the meeting in a different colour in your own calendar?
This comment was minimized by the moderator on the site
Hi there,

Marking a meeting as “Accept - Do Not Send a Response” will have the meeting showing in your calendar; but for the organizer, they will not know if you have accepted or declined the meeting.

Amanda
This comment was minimized by the moderator on the site
Varför skulle man vilja skicka utan svar?
Det innebär ju att mötesorganisatören inte vet om de inbjudna kommer eller inte till mötet?
This comment was minimized by the moderator on the site
Charlotte Hertzberg: Because the meeting organizer might have invited a lot of people to the meeting and their inbox would be completely overflowing if each of them are sending a response.

Unfortunately, as R.S. notes, you are not listed as attending the meeting (in the 'Registration' tab) if you accept the invite without sending a response. Otherwise, the meeting organizer could check back after e.g. a week and see the number of attendees without having their inbox overflowed with responses.
This comment was minimized by the moderator on the site
100% agree. I want to confirm that I will attend but not send a bunch of useless email.
Rated 5 out of 5
This comment was minimized by the moderator on the site
You don't have to worry about the recipients inbox. There are options to handle the invitation responses automatically without getting a single email in your inbox. Except the ones that come with some written message attached.
File -> Options -> Mail -> Tracking
This comment was minimized by the moderator on the site
It would be useful to add what impact this has on the Reponse column in the Tracking page of the meeting. One might expect that without sending a response, the status is silently updated in de views of the organiser, that is, without an response message appearing in the inbox, but it seems not status update is applied at all.
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