Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to hide appointment details in a shared calendar in Outlook?

For example, you have shared or will share your Outlook calendar with other Exchange users in Outlook, but you want to limit their permission and prevent them from viewing appointments details, how could you get it done? There are two solutions for you.

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

arrow blue right bubbleHide appointment details in a calendar you will share via email

If you are going to share your calendar via email, but prevent the recipients from viewing the appointment details, you can do as follows in Outlook.

1. In the Calendar view, right click the calendar you will share, and select Share > Share Calendar from the context menu. See screenshot:

2. In the Sharing invitation window, please add recipients you will share the calendar with, specify Availability only or Limited details from the Details drop down list, and click the Send button.

3. In the popping out Microsoft Outlook dialog box, please click the Yes button to go ahead.

When recipients receive this email and open the calendar in their Outlook, they will only view the appointments without details.

Note: This method can only work with Exchange account in Outlook.


arrow blue right bubbleHide appointment details in a calendar you have shared via Calendar Permission

If you have granted other Exchange users permissions to view your Outlook calendar, you can hide all appointment details in the shared calendar by the Calendar permission feature.

1. In the Calendar view, right click the specified calendar you have shared with other Exchange users, and select Properties from the context menu. See screenshot:

2. In the Calendar Properties dialog box, please go to the Permissions tab, and then: (1) Select the specified Exchange user whom you will prevent from viewing all appointment details in your shared calendar;
(2) Select Reviewer from the Permission Level drop down list;
(3) In the Read section, please check the Free/Busy time, subject, location option. See screenshot:

3. Now the permission lever of the specified Exchange user is changed to Custom. Please click the OK button to save the change.

From now on, the specified Exchange user won’t view the appointment details in the shared calendar, such as category color, etc.


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.