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How to save Outlook calendar as PDF file?

Author: Kelly Last Modified: 2020-12-23

This article is talking about exporting a certain calendar and saving as an individual PDF file in Outlook 2016.

Save a calendar as PDF file in Outlook 2016


Save a calendar as PDF file in Outlook 2016

This method will introduce the Microsoft Print to PDF feature to save a calendar as an individual PDF file in Outlook 2016 easily.

1. Select the specified calendar folder you will save on the Navigation Pane, and click File > Print.

2. Go ahead to (1) select Microsoft Print to PDF from the Printer drop down list, (2) specify the calendar layout style in the Settings section, and then (3) click the Print Options button. See screenshot:

3. In the Print dialog box, go to the Print range section, type the specified date range you will export the specified calendar within in both Start and End boxes, and then click the Print button. See screenshot:

4. In the popping out Save Print Output As dialog box, please (1) open the destination folder you will save the PDF file in, (2) type a name for the PDF file in the File name box, and then (3) click the Save button. See screenshot:

So far, the specified Outlook calendar within specified date range has been saved as an individual PDF file already.

Batch save multiple emails to hard disk as text/PDF/HTML/CSV files in Outlook

Normally we can export/save an email message as a text file with the Save As feature in Outlook. But, for batch saving/exporting multiple emails to individual text files, you have to manually handle each message one by one. Time-consuming! Tedious! Now, Kutools for Outlook's Bulk Save feature can help you quickly save multiple email messages to individual text files, PDF files, HTML files, etc. with only one click!


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