Note: The other languages of the website are Google-translated. Back to English

How to Set Up the Auto Archive in Outlook?

For the sake of data backup and data security, it’s a good habit to archive Outlook data files. Of course, you can manually archive with clicking the File > Info > Clean Tools > Archive in Outlook 2010 and 2013, or clicking File > Archive in Outlook 2007. Nevertheless, you may forget archiving or don’t archive on time occasionally. Actually, Microsoft Outlook supports auto archive your Outlook data files. This article will show you how to set up the auto archive in Microsoft Outlook easily.

Set up Auto Archive in Outlook 2010 and 2013

Set up Auto Archive in Outlook 2007

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2021 - 2010 or Office 365. Full features 60-day free trial.

arrow blue right bubbleSet up Auto Archive in Outlook 2010 and 2013

To set up auto archive in Microsoft Outlook 2010 and 2013, please do it as following steps:

Step 1: Click on the File tab and click on Options. See screenshot:

1autoarchive

Step 2: Click on Advanced then the AutoArchive Settings button in Outlook Options window. See screenshot:

2autoarchive

Step 3: Now configure AutoArchive feature in AutoArchive window. See screenshot:

  1. Check the option of Run AutoArchive every x days;
  2. It's optional to click the Browse button behind the Move old items to: box, and specify a new destination folder for older items.
  3. Click the button of Apply these settings to all folders now.

Note: If you select the Permanently delete old items option, mails will not be archived.

4autoarchive

Step 4: Click all OK buttons to finish the configuring.


arrow blue right bubbleSet up Auto Archive in Outlook 2007

There are some difference to find out the AutoArchive button in Microsoft Outlook 2007. And you can get it with following steps:

Step 1: Click the Tools > Options.

Step 2: In the Options dialog box, please click the AutoArchive button on the Other tab. See the following screen shot:

Then you will get into the same AutoArchive dialog box you showed you in Outlook 2010, you can configure it as we showed you in Outlook 2010 and 2013.


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Comments (5)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Hi, I don't have the AutoArchive line under the Advanced tab as shown in step 2 above. I have Outlook start and exit then Reminders isnext. Can anyone help? Kel
This comment was minimized by the moderator on the site
Hi, Re-doing this because my email address was incorrect........ I don't have the AutoArchive line under the Advanced tab as shown in step 2 above. I have Outlook start and exit then Reminders is next. Can anyone help? Kel
This comment was minimized by the moderator on the site
[quote]Hi, Re-doing this because my email address was incorrect........ I don't have the AutoArchive line under the Advanced tab as shown in step 2 above. I have Outlook start and exit then Reminders is next. Can anyone help? KelBy Kel[/quote] See http://office.microsoft.com/en-us/outlook-help/autoarchive-settings-explained-HA010362337.aspx<br /> It appears this feature can be disabled by the network admin.
This comment was minimized by the moderator on the site
I MAY like to have a detailed definition of an archive.
This comment was minimized by the moderator on the site
what is an archive?What is an Archive? An archive is a repository for records of historical value. They are similar to libraries and museums, as all three institutions organize and provide access to information. However, they differ in that: Libraries focus on published information like books and periodicals Museums focus on artifacts, or physical objects Archives focus on unpublished original records What is a Record?
There are no comments posted here yet

Follow Us

Copyright © 2009 - www.extendoffice.com. | All rights reserved. Powered by ExtendOffice. | Sitemap
Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.
Protected by Sectigo SSL