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How to Set Up the Auto Archive in Outlook?

For the sake of data backup and data security, it’s a good habit to archive Outlook data files. Of course, you can manually archive with clicking the File > Info > Clean Tools > Archive in Outlook 2010 and 2013, or clicking File > Archive in Outlook 2007. Nevertheless, you may forget archiving or don’t archive on time occasionally. Actually, Microsoft Outlook supports auto archive your Outlook data files. This article will show you how to set up the auto archive in Microsoft Outlook easily.

Set up Auto Archive in Outlook 2010 and 2013

Set up Auto Archive in Outlook 2007

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arrow blue right bubbleSet up Auto Archive in Outlook 2010 and 2013

To set up auto archive in Microsoft Outlook 2010 and 2013, please do it as following steps:

Step 1: Click on the File tab and click on Options. See screenshot:

1autoarchive

Step 2: Click on Advanced then the AutoArchive Settings button in Outlook Options window. See screenshot:

2autoarchive

Step 3: Now configure AutoArchive feature in AutoArchive window. See screenshot:

  1. Check the option of Run AutoArchive every x days;
  2. It's optional to click the Browse button behind the Move old items to: box, and specify a new destination folder for older items.
  3. Click the button of Apply these settings to all folders now.

Note: If you select the Permanently delete old items option, mails will not be archived.

4autoarchive

Step 4: Click all OK buttons to finish the configuring.


arrow blue right bubbleSet up Auto Archive in Outlook 2007

There are some difference to find out the AutoArchive button in Microsoft Outlook 2007. And you can get it with following steps:

Step 1: Click the Tools > Options.

Step 2: In the Options dialog box, please click the AutoArchive button on the Other tab. See the following screen shot:

Then you will get into the same AutoArchive dialog box you showed you in Outlook 2010, you can configure it as we showed you in Outlook 2010 and 2013.


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  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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  • To post as a guest, your comment is unpublished.
    ADIGO JIGHJIGH · 4 years ago
    what is an archive?What is an Archive?

    An archive is a repository for records of historical value. They are similar to libraries and museums, as all three institutions organize and provide access to information. However, they differ in that:

    Libraries focus on published information like books and periodicals

    Museums focus on artifacts, or physical objects

    Archives focus on unpublished original records
    What is a Record?
  • To post as a guest, your comment is unpublished.
    ADIGO JIGHJIGH · 4 years ago
    I MAY like to have a detailed definition of an archive.
  • To post as a guest, your comment is unpublished.
    Kel · 5 years ago
    Hi,
    I don't have the AutoArchive line under the Advanced tab as shown in step 2 above. I have Outlook start and exit then Reminders isnext.
    Can anyone help?
    Kel
    • To post as a guest, your comment is unpublished.
      Kel · 5 years ago
      Hi,
      Re-doing this because my email address was incorrect........
      I don't have the AutoArchive line under the Advanced tab as shown in step 2 above. I have Outlook start and exit then Reminders is next.
      Can anyone help?
      Kel