How to Export One or Multiple Emails to an Excel File in Outlook? (Updated 2025)
Exporting emails from Outlook to Excel is a handy way to back up, share, or analyze your messages. Whether you want to export a few messages or an entire folder, this guide covers both built-in Outlook methods and enhanced options using Kutools for Outlook, a powerful add-in that simplifies Outlook tasks.
Export Multiple Emails to a Single Excel (CSV) File Using Outlook
Export Emails as Separate Excel Files Using Kutools for Outlook
Export Multiple Emails to a Single Excel (CSV) File Using Outlook
Outlook includes a built-in Import/Export feature that lets you export emails from a specific folder to a CSV file, which can be easily opened in Excel.
1. Click "File" > "Open & Export" > "Import/Export".
2. In the Import and Export Wizard, click "Export to a file", and click "Next".
3. Click "Comma Separated Values", and click "Next" again.
4. Select a folder you want to export the emails from, click "Next".
5. Click "Browse" to select a folder and give a file name, click "OK". Then click "Next".
6. Click "Finish".
Tip: If the Finish button is greyed out, make sure to check the option that says Export “E-Mail messages” from folder.
Once completed, your email data is saved as a CSV file. You can open it in Excel and, if needed, use File > Save As to convert it into an Excel Workbook (.xlsx).
Export Emails as Separate Excel Files Using Kutools for Outlook
With above method, all emails are crowded into one Excel file, which may not look well. However, if you have "Kutools for Outlook", you can use the "Save Selected Emails as Files in Various Formats like PDF" function to save one or multiple emails as separate Excel files.
1. Select the messages you want to export to separate Excel files, click "Kutools" > "Bulk Processing" > "Save Selected Emails as Files in Various Formats like PDF".
2. In the "Save message as other files" dialog, select one path to save the new file, and check "Excel format" option.
3. Click "OK", and the selected messages will be exported as separate Excel files.
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