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How to get an important email alert in Outlook?

In many cases, you may need to mark some emails as important ones and get a special reminder when receiving in Outlook. This article will show you methods of getting an important email alert when a specified email arrives in Outlook.

Get an important email alert based on sender

Get an important email alert based on subject

Easily get an important email alert based on specified text with Kutools for Outlook


Easily get an important email alert based on specified text in subject/body/sender name:

With the Messages Reminders utility of Kutools for Outlook, you can easily get important email alerts based on specified text in email subject, body, sender name or sender's address. See screenshot:

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Get an important email alert based on sender

You can mark an email as important based on a specific sender and only get alert of all emails from this sender in Outlook. Please do as follows.

1. Click File > Options. In the Outlook Options dialog box, please click Mail in the left pane, then uncheck all options in the Message arrival section, and finally click the OK button. See screenshot:

2. Now you need to create a rule for the important email. Please click Rules > Manage Rules & Alert under Home tab. See screenshot:

3. In the Rules and Alerts dialog box, please click the New Rule button.

4. In the Rules Wizard dialog box, you need to:

1) Click the Play a sound when I get messages from someone in Step 1: Select a template box;

2) Click the people or public group link in the Step 2 box, and select a sender you will mark all emails as important which send him;

3) Click a sound link to choose a sound as you need;

4) Click the Finish button. See screenshot:

5. When it returns to the Rules and Alerts dialog box, please click the OK button to save the rule.

From now on, when receiving emails from this specific email address, a specified sound will play from reminder.


Get an important email alert based on subject

Besides getting important email alert by the sender, you can also mark emails as important based on subject. Please do as follows.

1. Repeat the above step 1 to uncheck all options in the Message arrival section.

2. Click Rules > Manage Rules & Alert to open the Rules and Alerts dialog box. See screenshot:

3. In the Rules and Alerts dialog box, click the New Rule button.

4. In the Rules Wizard dialog box, click the Apply rule on message I receive in the Start from a blank rule section, and then click the Next button. See screenshot:

5. In the second Rules Wizard dialog box, you need to:

1) Check the with specific words in the subject box;

2) Click the word “specific words” in the Step 2 box;

3) In the Search Text dialog box, enter the specified words or phrases of email subject;

4) Click the Add button and the OK button consecutively.

5) Click the Next button. See screenshot:

6. In the third Rules Wizard dialog box, check the play a sound box in the Step 1 section, and click the a sound link in the Step 2 section to select a play sound. See screenshot:

7. Click the Finish button.

5. And click the OK button to save the rule when it returns to the Rules and Alerts dialog box.

From now on, when receiving emails which contain specify words or phrases in the subject, a specified sound will play for reminder.


Easily get an important email alert based on specified text with Kutools for Outlook

This section will introduce the Messages Reminders utility of Kutools for Outlook for you to quickly get an important email alert based on text in subject, body, sender name or sender’s email address in Outlook. Please do as follows.

Kutools for Outlook : with more than 20 handy Outlook add-ins, free to try with no limitation in 45 days.

1. Click Kutools Plus > Message Reminders > Message Reminders. See screenshot:

2. In the Important Messages Reminders Options window, check the email accounts you want to display important email alert when receiving emails.

3. Go to the Rules tab, click the New button to add texts you will scan for important emails, and click the OK button.

From now on, when email arrives in certain email accounts with specified text in subject, body, sender name or sender’s email address, the email will be displayed in the Message Reminders box on the top of the mailing list. You can double click the email in the Message Reminders box to open it. See screenshot:

Note: If you want to manage your rules, please click Kutools Plus > Messages Reminders > Important messages Reminders Options to open the Options window and then manage the rules as you need.


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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