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How to count number of folders under specified email account or all mailboxes in Outlook?

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Count number of folders under specified email account or all mailboxes with VBA code


Count number of folders under specified email account or all mailboxes with VBA code

You can count number of folders under specified email account or all mailboxes with below VBA code. Please do as follows.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Userform. See screenshot:

3. Then insert two Option Buttons and two Command Buttons into UserForm1, and change the display text of the buttons as below screenshot shown.

4. Change the name of the first option button to “opbCurAccount” and change the value property to True. See screenshot:

5. Go on changing the name of the second option button to “opbAllAccounts”. And then specify the name of the two command buttons to “cdbOk” and ”cdbCancel” separately.

6. Double click any blank place of UserForm1, and then replace the original code with below VBA code in the Userform1 (Code) window.

VBA code: Count number of folders in Outlook

Option Explicit
'Update by Extendoffice 20180504
Public xRet As Boolean
Private Sub cdbCancel_Click()
xRet = False
UserForm1.Hide
End Sub
Private Sub cdbOk_Click()
xRet = True
UserForm1.Hide
End Sub
7. Click Insert > Module. Then copy below VBA code into the Module window.
VBA code: Count number of folders in Outlook
Function GetSubFolderCount(ParentFolder As Folder) As Long
    Dim xSubFolders As Folders
    Dim xCurFolder As Outlook.Folder
    Dim xFoldersCount As Integer
    On Error Resume Next
    Set xSubFolders = ParentFolder.Folders
    If xSubFolders.Count > 0 Then
       Set xCurFolder = xSubFolders.GetFirst
       While TypeName(xCurFolder) = "MAPIFolder"
          xFoldersCount = xFoldersCount + GetSubFolderCount(xCurFolder)
         Set xCurFolder = xSubFolders.GetNext
       Wend
       GetSubFolderCount = xFoldersCount + xSubFolders.Count
    Else
        GetSubFolderCount = 0
    End If
    End Function
    
    Sub CountFoldersInOutlook()
    Dim xNameSpace As NameSpace
    Dim xFolder As Folder
    Dim xAllFoldersCount As Long
    On Error Resume Next
    UserForm1.Show
    If UserForm1.xRet Then
        Set xNameSpace = Outlook.Application.Session
        If UserForm1.opbCurAccount.Value Then
            Set xFolder = Outlook.Application.ActiveExplorer.CurrentFolder.Store.GetRootFolder
            xAllFoldersCount = GetSubFolderCount(xFolder)
        ElseIf UserForm1.opbAllAccounts.Value Then
            For Each xFolder In xNameSpace.Folders
                xAllFoldersCount = xAllFoldersCount + GetSubFolderCount(xFolder)
            Next
        End If
    Else
        Exit Sub
    End If
    MsgBox "Total Folders: " & xAllFoldersCount, vbInformation + vbOKOnly, "Kutools for Outlook"
    End Sub

8. Press the F5 key to run the code. Then a UserForm1 dialog box pops up, for counting number of folders in current account, please select the Current Account option and click the OK button. For counting number of folders in all mailboxes, choose the All Accounts option and then click the OK button. See screenshot:

9. Then a Kutools for Outlook dialog box pops up to tell you how many folders existing in current account or all mailboxes as below screenshot. Please click the OK button.

Note: All hidden folders such as the Conversation Action Settings folder and the Quick Step Settings folder are included in the folder counting.


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