How to unify all inboxes of multiple accounts to display all emails together in Outlook?

Author Siluvia Last modified 2024-11-22

Outlook supports multiple email accounts running together at the same time. By default, each email account has its own inbox in Outlook. Therefore, the more email account you created in Outlook, the more inbox there will be. You have to shift to separate email inbox back and forth to check for emails. Is there a good way to create a unified inbox, which can collect all inboxes of multiple accounts together? This article will show you a method to achieve it.

Create a unified inbox of multiple email accounts with VBA code

Merge all inboxes into one folder with Kutools for Outlook

Create a unified inbox of multiple email accounts with VBA code

Please do as follows to unify all inboxes of multiple accounts to display all received emails together in Outlook.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, copy below VBA code into the ThisOutlookSession code window.

VBA code: Create a unified inbox of multiple email accounts:

Sub UnifiedInbox()
'Update by Extendoffice 20180504
Dim xExplorer As Outlook.Explorer
Dim xSearch As String
On Error Resume Next
xSearch = "folderpath:Inbox"
Set xExplorer = Outlook.Application.ActiveExplorer
xExplorer.Search xSearch, olSearchScopeAllFolders
Set xApp = Nothing
End Sub

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3. Then press the Alt + Q keys to save and close the Microsoft Visual Basic for Applications window.

4. Click the Customize Quick Access Toolbar button and then click More Commands from the drop-down menu. See screenshot:

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5. In the Outlook Options dialog box, you need to:

5.1 Select Macros from the Choose commands from drop-down list;

5.2 Select Project1.ThisOutlookSession.UnifiedInbox from the commands box;

5.3 Click the Add button;

5.4 Keep selecting the ThisOutlookSession in the right Customize Quick Access Toolbar box, and then click the Modify button;

5.5 Select a modify button for the macro and then click the OK button;

5.6 Click the OK button in the Outlook Options dialog box. See screenshot:

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6. Then the modify button is showing on the Quick Access Toolbar. Click on the button, then emails in all inboxes of multiple email accounts are searched out and unified together as below screenshot shown:

doc-display-all-inboxes-4

Merge all inboxes into one folder with Kutools for Outlook

While VBA code can be too complex for most users, Kutools for Outlook offers an incredibly easy-to-use feature called "Merge Inboxes". This feature allows you to streamline your email management by consolidating emails from multiple accounts into one unified inbox. Let's take a look at how simple it is.

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Step 1. Access the Merge Inboxes Feature

Navigate to the Kutools Plus tab, then click the Folders drop-down and select Merge Inboxes.

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Step 2. Select Inboxes to Merge

In the popping dialog, click Add button.
Check the inboxes you want to merge from the Folders list and click OK to return to the Merge Inboxes dialog.
Specify the location for the merged folder and configure any other settings as needed. Then, click OK.