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How to unify all inboxes of multiple accounts to display all emails together in Outlook?

Author: Siluvia Last Modified: 2024-07-02

Outlook supports multiple email accounts running together at the same time. By default, each email account has its own inbox in Outlook. Therefore, the more email account you created in Outlook, the more inbox there will be. You have to shift to separate email inbox back and forth to check for emails. Is there a good way to create a unified inbox, which can collect all inboxes of multiple accounts together? This article will show you a method to achieve it.

Create a unified inbox of multiple email accounts with VBA code

Merge all inboxes into one folder with Kutools for Outlook

Create a unified inbox of multiple email accounts with VBA code

Please do as follows to unify all inboxes of multiple accounts to display all received emails together in Outlook.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, copy below VBA code into the ThisOutlookSession code window.

VBA code: Create a unified inbox of multiple email accounts:

Sub UnifiedInbox()
'Update by Extendoffice 20180504
Dim xExplorer As Outlook.Explorer
Dim xSearch As String
On Error Resume Next
xSearch = "folderpath:Inbox"
Set xExplorer = Outlook.Application.ActiveExplorer
xExplorer.Search xSearch, olSearchScopeAllFolders
Set xApp = Nothing
End Sub

3. Then press the Alt + Q keys to save and close the Microsoft Visual Basic for Applications window.

4. Click the Customize Quick Access Toolbar button and then click More Commands from the drop-down menu. See screenshot:

5. In the Outlook Options dialog box, you need to:

5.1 Select Macros from the Choose commands from drop-down list;

5.2 Select Project1.ThisOutlookSession.UnifiedInbox from the commands box;

5.3 Click the Add button;

5.4 Keep selecting the ThisOutlookSession in the right Customize Quick Access Toolbar box, and then click the Modify button;

5.5 Select a modify button for the macro and then click the OK button;

5.6 Click the OK button in the Outlook Options dialog box. See screenshot:

6. Then the modify button is showing on the Quick Access Toolbar. Click on the button, then emails in all inboxes of multiple email accounts are searched out and unified together as below screenshot shown:

Merge all inboxes into one folder with Kutools for Outlook

While VBA code can be too complex for most users, Kutools for Outlook offers an incredibly easy-to-use feature called "Merge Inboxes". This feature allows you to streamline your email management by consolidating emails from multiple accounts into one unified inbox. Let's take a look at how simple it is.

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Step 1. Access the Merge Inboxes Feature

Navigate to the Kutools Plus tab, then click the Consolidate drop-down and select Merge Inboxes.

Step 2. Select Inboxes to Merge
  1. In the popping dialog, click Add button.

  2. Check the inboxes you want to merge from the Folders list and click OK to return to the Merge Inboxes dialog.

  3. Specify the location for the merged folder and configure any other settings as needed. Then, click OK.


All emails in the selected inboxes will now be merged into the folder you specified.

By following these simple steps, you can efficiently manage your emails and enjoy a more organized inbox. Give it a try and experience the convenience of Kutools for Outlook's Merge Inbox feature today!

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Comments (3)
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This comment was minimized by the moderator on the site
This worked perfectly as a way to add capability to search for flagged items across multiple inboxes and .pst files, with a minor edit. Thank you so much for solving a major annoyance with how Outlook makes search folders.
This comment was minimized by the moderator on the site
Works fine for me on Outlook 365 Desktop Version for Windows 11 - thank you very much! I Only had to change the folder to "ordnerpfad:posteingang" due to the German version.
Do you have any ideas, how to add all junk folders to the macro, so that all emails from all Inboxes and Junk-folders are shown as result? If possible also with the German name for the folder - or maybe you know where to look it up?
Thank you very much in advance and best wishes from Germany!
This comment was minimized by the moderator on the site
This worked for me first time, but after an Office Update (the following day) it failed. I contacted Addin Technology via their 'contact us' link but was advised to post here, so here I am. In between times, I solved the issue. You need to enable macros at a suitable level. Go to File->Options-Trust Centre-Trust CentreSettings->Macro Settings and select the third option down, 'Notifications for all macros'. This is slightly more risky than the recommended level, but less so than the "Enable all" option. Clever solution, but I can't help feel that there's a way to achieve a unified inbox using Office options without a VBA macro.
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