How to export or insert contacts details to Word in Outlook?

Author Siluvia Last modified 2024-08-21

Have you ever tried to export Outlook contacts details to a Word document for some purpose? This article will show you two methods to get it done.

Export or insert contacts details to Word by using Address Book

Export or insert contacts details to Word by Copying and Pasting

Export or insert contacts details to Word by using Address Book

You can export Outlook contacts details to Word document by using the Address Book in Word. Please do as follows.

1. Create a Word document, click File > Options to open the Word Options window.

2. In the Word Options window, please:

2.1 Click Quick Access Toolbar in the left bar;

2.2 Select Commands Not in the Ribbon from the Choose commands from drop-down list;

2.3 Select Address Book in the command box;

2.4 Click the Add button.

2.5 Click the OK button. See screenshot:

the screenshot of step about exporting or inserting contacts details to Word by using Address Book 1

3. Now the Address Book button is added on the Quick Access Tool Bar. Please click it to open the Select Name dialog box.

4. In the Select Name dialog box, you need to select an address book from the Address Book drop-down list, choose a contact you will export its details in the contacts list, and then click the OK button. See screenshot:

the screenshot of step about exporting or inserting contacts details to Word by using Address Book 2

Then details of selected contacts is exported to the Word document. See screenshot:

the screenshot of step about exporting or inserting contacts details to Word by using Address Book 3

Note: The above contact details only include “First Name Last Name”, “mailing address” and “Country/Region”.

For exporting more specified contacts fields into Word, please try the next method.

Export or insert contacts details to Word by Copying and Pasting

You can specify contacts fields to export to Word document. Please do as follows.

1. In Outlook, shift to the Contacts view. Click View > Change View > Manage Views. See screenshot:

the screenshot of step about exporting or inserting contacts details to Word by Copying and Pasting 1

2. Click the New button in the Manage All Views dialog box. And in the Create a New View dialog box, enter a name for the new view in the Name of new view box, select Card in the Type of view box, and then click the OK button. See screenshot:

the screenshot of step about exporting or inserting contacts details to Word by Copying and Pasting 2

3. In the Advanced View Settings dialog box, click the Columns button.

the screenshot of step about exporting or inserting contacts details to Word by Copying and Pasting 3

4. In the Show Columns dialog box, you need to add columns you want to show in the Word document to the right box, or remove the columns you don’t want to display in the Word document from the right box, and then click the OK button. See screenshot:

the screenshot of step about exporting or inserting contacts details to Word by Copying and Pasting 4

5. Click the OK buttons when it returns to the previous dialog box to finish the settings.

6. Click View > Change View, and click the view name you have just created to open it. See screenshot:

the screenshot of step about exporting or inserting contacts details to Word by Copying and Pasting 5

7. Right click the contact you need to export to Word, and click Copy from the context menu.

the screenshot of step about exporting or inserting contacts details to Word by Copying and Pasting 6

8. Open a Word document, right click on the place where you want to locate the contact details, and then select Keep Text Only (T) from the right-clicking menu. See screenshot: