How to exclude certain email sender address from out of office replies in Outlook?
When setting Out of Office reply to all receiving emails in Outlook, you may need to exclude replying to certain email senders. Methods in this article can help you to solve this problem in detail.
Exclude certain email sender address from out of office in Outlook
Exclude certain email sender address (internal users only) from out of office in Exchange account
Exclude certain email sender address from out of office in Outlook
If you are using IMAP or POP3 account in Outlook, you can exclude certain email sender addresses from out of office replies by creating a rule. Please do as follows.
1. Firstly, create an auto-reply template. Please create a new email, compose it, and save as an Outlook Template.
2. After creating the auto-reply template, click "Rules" > "Manage Rules & Alerts" under "Home" tab. See screenshot:
3. In the "Rules and Alerts" dialog box, click the "New Rule" button. See screenshot:
4. In the first "Rules Wizard", select "Apply rule on messages I receive" in the "Start from a blank rule" section, and then click the "Next" button.
5. In the second "Rules Wizard", click the "Next" button directly without selecting any conditions. In the popping-up "Microsoft Outlook" dialog box, click the "Yes" button (this setting allows auto replies to all senders). See screenshot:
6. In the "select actions Rules Wizard", select "reply using a specific template" in the "Step 1" box, then click the "a specific template" link in the "Step 2" box. In the "Select a Reply Template" dialog, choose "User Templates in File System" from the "Look in" dropdown, select the auto-reply template from step 1, then click "Open". Click "Next" to continue. See screenshot:
7. To exclude senders from auto-reply, in the exceptions "Rules Wizard", select "except if from people or public group" in "Step 1", click the "people or public group" link in "Step 2", select the email addresses to exclude, then click "Next".
8. In the final "Rules Wizard" window, name the rule and click the "Finish" button. See screenshot:
9. Click the "OK" button in the "Rules and Alerts" window to save and enable the rule.
From now on, the auto-reply email will be sent to all received emails except for the specified senders.
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Exclude certain email sender address (internal users only) from out of office in Exchange account
If you are using Exchange account in Outlook, you can exclude certain email senders from out of office replies as follows.
Note: This only applies to email addresses from inside your organization.
1. Shift to the Exchange account in your Outlook, then click "File" > "Info" > "Automatic Replies". See screenshot:
2. In the "Automatic Replies" dialog box, select the "Send automatic replies" option, specify the sending time as needed, and then click the "Rules" button under the "Inside My Organization" tab.
3. In the "Automatic Reply Rules" dialog box, click the "Add Rule" button.
Note: If you want to apply the rule to all Outlook profiles, check the "Show rule for all profiles" box. Otherwise, leave it unchecked.
4. In the "Edit Rule" dialog box, you need to:
5. In the "Advanced" dialog box, check the "Only items that do not match these conditions" box, and then click the "OK" button.
6. Click "OK" buttons. When it returns to the "Automatic Replies" dialog box, click the "OK" button, and then click the "Yes" button in the popping-up "Microsoft Outlook" prompt box. See screenshot:
Now you have excluded specific senders from out of office replies in your Exchange account.
Related articles:
- How to temporarily exclude certain recipients when sending email to a Contacts group in Outlook?
- How to exclude attachment content from searching in Outlook?
- How to exclude a specified email account from send and receive in Outlook?
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