How to count the number of flagged messages in Outlook?
In outlook, you can flag the messages, contacts or tasks for making them outstanding, but, sometimes, you need to count the number of flagged items in your Outlook. How could you deal with this task in Outlook?
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To count the number of flagged emails in an account of Outlook, the Search Folders feature can help you, please do as this:
1. Right click Search Folders under your Email account, and then select New Search Folder, see screenshot:
2. Then a New Search Folder dialog box is popped out, click Mail flagged for follow up option in the Reading Mail section, see screenshot:
3. Then click OK, and all flagged messages are copied into the For Follow Up folder, and the total number of the flagged emails is displayed as following screenshot shown:
If you want to count the number of all flagged items, such as emails, contacts and tasks in Outlook separately, the following VBA code can do you a favor.
1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.
2. Then, click Insert > Module, copy and paste below code into the opened blank module, see screenshot:
VBA code: Count the number of flagged times in Outlook:
Dim GSeparateCount, GMailCount, GContactCount, GTaskCount As Long Sub CountFlaggedItems() Dim xStore As Outlook.Store Dim xTotalCount As Long Dim xPrompt As String Dim xFolder As Folder Dim i, k As Integer On Error Resume Next xTotalCount = 0 GMailCount = 0 GContactCount = 0 GTaskCount = 0 For Each xStore In Application.Session.Stores For Each xFolder In xStore.GetRootFolder.Folders Call ProcessFolders(xFolder) Next Next xTotalCount = GMailCount + GContactCount + GTaskCount xPrompt = xTotalCount & " items have been flagged, as follows: " & Chr(10) & Chr(10) & "Emails: " & GMailCount & Chr(10) & "Contacts: " & GContactCount & Chr(10) & "Tasks: " & GTaskCount MsgBox xPrompt, vbInformation + vbOKOnly, "Kutools for Outlook" End Sub Sub ProcessFolders(ByVal CurFolder As Outlook.Folder) Dim xSubfolder As Outlook.Folder Dim xItem As Object Dim i, k As Integer On Error Resume Next For i = CurFolder.Items.Count To 1 Step -1 Set xItem = CurFolder.Items.item(i) Select Case xItem.Class Case olMail, olPost, olSharing If xItem.IsMarkedAsTask = True Then GMailCount = GMailCount + 1 End If Case olContact, olDistList If xItem.IsMarkedAsTask = True Then GContactCount = GContactCount + 1 End If Case olTask If CurFolder.DefaultItemType = olTaskItem Then GTaskCount = GTaskCount + 1 End If End Select Next i If CurFolder.Folders.Count > 0 Then For k = CurFolder.Folders.Count To 1 Step -1 Set xSubfolder = CurFolder.Folders.item(k) Call ProcessFolders(xSubfolder) Next k End If End Sub
3. Then press F5 key to run this code, and a prompt box is popped out to tell you the total count of all flagged items as below screenshot shown:
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