How to count the number of flagged messages in Outlook?

Written on 10 July 2018.

How to count the number of flagged messages in Outlook?

In outlook, you can flag the messages, contacts or tasks for making them outstanding, but, sometimes, you need to count the number of flagged items in your Outlook. How could you deal with this task in Outlook?

Count the number of flagged messages in one account with Search Folders

Count the number of flagged messages / contacts / tasks separately in all accounts with VBA code

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Count the number of flagged messages in one account with Search Folders

To count the number of flagged emails in an account of Outlook, the Search Folders feature can help you, please do as this:

1. Right click Search Folders under your Email account, and then select New Search Folder, see screenshot:

doc count flagged items 1

2. Then a New Search Folder dialog box is popped out, click Mail flagged for follow up option in the Reading Mail section, see screenshot:

doc count flagged items 2

3. Then click OK, and all flagged messages are copied into the For Follow Up folder, and the total number of the flagged emails is displayed as following screenshot shown:

doc count flagged items 3

Count the number of flagged messages / contacts / tasks separately in all accounts with VBA code

If you want to count the number of all flagged items, such as emails, contacts and tasks in Outlook separately, the following VBA code can do you a favor.

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Then, click Insert > Module, copy and paste below code into the opened blank module, see screenshot:

VBA code: Count the number of flagged times in Outlook:

Dim GSeparateCount, GMailCount, GContactCount, GTaskCount As Long
Sub CountFlaggedItems()
Dim xStore As Outlook.Store
Dim xTotalCount As Long
Dim xPrompt As String
Dim xFolder As Folder
Dim i, k As Integer
On Error Resume Next
xTotalCount = 0
GMailCount = 0
GContactCount = 0
GTaskCount = 0
For Each xStore In Application.Session.Stores
    For Each xFolder In xStore.GetRootFolder.Folders
       Call ProcessFolders(xFolder)
    Next
Next
xTotalCount = GMailCount + GContactCount + GTaskCount
xPrompt = xTotalCount & " items have been flagged, as follows: " & Chr(10) & Chr(10) & "Emails: " & GMailCount & Chr(10) & "Contacts: " & GContactCount & Chr(10) & "Tasks: " & GTaskCount
MsgBox xPrompt, vbInformation + vbOKOnly, "Kutools for Outlook"
End Sub
Sub ProcessFolders(ByVal CurFolder As Outlook.Folder)
Dim xSubfolder As Outlook.Folder
Dim xItem As Object
Dim i, k As Integer
On Error Resume Next
For i = CurFolder.Items.Count To 1 Step -1
    Set xItem = CurFolder.Items.item(i)
    Select Case xItem.Class
        Case olMail, olPost, olSharing
            If xItem.IsMarkedAsTask = True Then
                GMailCount = GMailCount + 1
            End If
        Case olContact, olDistList
            If xItem.IsMarkedAsTask = True Then
                GContactCount = GContactCount + 1
            End If
        Case olTask
            If CurFolder.DefaultItemType = olTaskItem Then
            GTaskCount = GTaskCount + 1
            End If
    End Select
Next i
If CurFolder.Folders.Count > 0 Then
        For k = CurFolder.Folders.Count To 1 Step -1
            Set xSubfolder = CurFolder.Folders.item(k)
            Call ProcessFolders(xSubfolder)
        Next k
    End If
End Sub

doc count flagged items 4