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How to decline all future occurrence meetings in Outlook?

Supposing you have created or accepted an occurrence meeting in your Outlook, how can you decline all future occurrence you don’t need any more of this meeting based on a specific date? You can follow the method in this article to get it done easily.

Decline all future occurrence meetings or appointments in Outlook


Decline all future occurrence meetings or appointments in Outlook

Please do as follows to decline all future occurrence meetings or appointments in Outlook.

1. Open the calendar, double click to open the meeting you want to decline the future occurrence, and in the Open Recurring Items dialog box, select the The entire series option then click the OK button.

2. In the Meeting Series window, click the Recurrence button. See screenshot:

3. In the Appointment Recurrence dialog box, select the End by option in the Range of recurrence section, enter a date prior to the future meeting you will decline in the series, and then click the OK button.

4. Then click the Send Update button to send the modified meeting. For the accepted meeting invitation, ignore this step.

Now all future occurrences of this meeting beyond 2018/8/10 have been declined automatically.


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  • To post as a guest, your comment is unpublished.
    Mahtab Masood · 24 days ago
    This guidance worked for me as an attendee as well. It removed all future events in the meeting invite series while keeping the older meeting invites in my calendar. however, I don't think the meeting organizer will be notified of these "declines". hence I would not call them as "Declines" for future meetings.
  • To post as a guest, your comment is unpublished.
    Glyn Anderson · 1 months ago
    What Tim Read and I are trying to do is - as an attendee - decline all future meeting times, while leaving the prior meeting times in our calendar. The meeting will continue to be scheduled for the organizer and any other attendees. This doesn't seem to be possible. To accomplish this, an attendee would have to manually decline each remaining occurrence - and there could be hundreds...
  • To post as a guest, your comment is unpublished.
    Tim Read · 5 months ago
    This guidance only works for the meeting organizer, not the meeting attendee.
    • To post as a guest, your comment is unpublished.
      crystal · 3 months ago
      Hi, after canceling the meeting and send the cancellation. The attendee should click the Remove from Calendar option at the top of the email when receiving the cancellation email.