How to decline all future occurrence meetings in Outlook?
Supposing you have created or accepted an occurrence meeting in your Outlook, how can you decline all future occurrence you don’t need any more of this meeting based on a specific date? You can follow the method in this article to get it done easily.
Please do as follows to decline all future occurrence meetings or appointments in Outlook.
1. Open the calendar, double click to open the meeting you want to decline the future occurrence, and in the Open Recurring Items dialog box, select the The entire series option then click the OK button.
2. In the Meeting Series window, click the Recurrence button. See screenshot:
3. In the Appointment Recurrence dialog box, select the End by option in the Range of recurrence section, enter a date prior to the future meeting you will decline in the series, and then click the OK button.
4. Then click the Send Update button to send the modified meeting. For the accepted meeting invitation, ignore this step.
Now all future occurrences of this meeting beyond 2018/8/10 have been declined automatically.
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- To post as a guest, your comment is unpublished.· 8 months agoThis guidance worked for me as an attendee as well. It removed all future events in the meeting invite series while keeping the older meeting invites in my calendar. however, I don't think the meeting organizer will be notified of these "declines". hence I would not call them as "Declines" for future meetings.
- To post as a guest, your comment is unpublished.· 9 months agoWhat Tim Read and I are trying to do is - as an attendee - decline all future meeting times, while leaving the prior meeting times in our calendar. The meeting will continue to be scheduled for the organizer and any other attendees. This doesn't seem to be possible. To accomplish this, an attendee would have to manually decline each remaining occurrence - and there could be hundreds...
- To post as a guest, your comment is unpublished.· 1 years agoThis guidance only works for the meeting organizer, not the meeting attendee.
- To post as a guest, your comment is unpublished.· 4 months agoIs there a way to do this as an attendee (and not the meeting organiser)?!
- To post as a guest, your comment is unpublished.· 4 months agoI found a way to do it, but not quite as instructed. In the calendar view, click on one of the meetings (but don't double-click to open it). In the Ribbon, the Calendar Tools menu should appear including Meeting Series. Then you can click on Recurrence, edit the End by date, and press OK. The annoying thing is that you'll immediately get meeting reminder for the last occurrence (which may have been days ago).
I don't know what happens if the meeting organiser later sends an update - at a guess, the safest thing would be to delete the new invitation. I also suspect that later if you do need to start participating again, the organiser will need to forward the invitiation to you again, and the entire series will be back in your calendar (including the ones that you weren't participating in).
- To post as a guest, your comment is unpublished.· 4 months agoUpdate: sorry, looks like this doesn't work. The future meetings that I had removed have all reappeared in my Calendar.
- To post as a guest, your comment is unpublished.· 4 months agoThanks Tim, that seems to work, though it does not allow the preservation of any past amendments to the series. So if you had made changes to a particular past occurrence, that would be removed and replaced with the original again meeting series again.Ideally I am looking to remove (or decline) any future occurrences, while retaining all the past meetings as is.
- To post as a guest, your comment is unpublished.· 11 months agoHi, after canceling the meeting and send the cancellation. The attendee should click the Remove from Calendar option at the top of the email when receiving the cancellation email.