How to always pin important emails to top of a folder in Outlook?

Written on 22 August 2018.

How to always pin important emails to top of a folder in Outlook?

In Outlook, to prevent the important emails being drowned by hundreds of emails, you can pin the important emails always in the top of a folder for quickly finding and viewing them.

Pin important emails to top of a folder

Enable Important Messages Reminders with Kutools for Outlook

Auto pop reminders while important emails incoming and always pin top in outlook

The important emails may be covered with other emails if there are hundreds of messages incoming every day. For making sure the important emails not be left out, Kutools for Outlook's Messages Reminders utility, will list the emials which meet the criteria you make in the Messages Reminders Pane as below screenshot shown . Click for 45-day free trial with full features !

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Pin important emails to top of a folder

In Outlook, there is no ways to pin specific emails to top of a folder in the mailing list, only you can list the important emails in task to do pane.

1. In Email view, right click at the email you want to pin to top of folder in the mailing list, click Follow Up > No Date in the context menu.
doc always pin important emails at top 1

2. Repeat above step to add follow up to all important emails you want to pin one by one.

3. Go to the Task view, click View > To-Do Bar > Tasks to display the To Do Bar.
doc always pin important emails at top 2

Now all the important emails are listed at the top of the To Do bar in the right of the Task view. You can double click the task to open it in the message box.
doc always pin important emails at top 3

Enable Important Messages Reminders with Kutools for Outlook

If you want to pop out reminders while important emails are incoming and then pin the important emails on the top in Outlook, the Important Messages Reminders utility of Kutools for Outlook can help you.

Kutools for Outlook , Includes 100+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.
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Free install Kutools for Outlook, and then do as below steps:

Firstly, you need to create rules to set what is important email.

1. Click Kutools Plus > Messages Reminders > Important messages Reminders Options.

2. In the popping dialog, under General tab, check the accounts you use, check Show floating reminder when new important message are received checkbox.

3. Under Rules tab, click New to add text you want to judge an email if is important based on.

4. Click Ok. Now the rules for important emails have been created.

Now you need to enable the Messages Reminders utility.

5. Click Kutools Plus > Messages Reminders > Messages Reminders to activate it.

From now on, the important messages will be list in the Message Reminders pane until you remove them from the pane.

Tip:

1. If you want to remove the important email after read, you can check Delete message from the reminder list after reading checkbox in Important Messages Reminders Options dialog.

2. There are some quick tools in the right-click menu.

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