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How to always pin important emails to top of a folder in Outlook?

Author: Sun Last Modified: 2025-04-18

In Outlook, to prevent the important emails being drowned by hundreds of emails, you can pin the important emails always in the top of a folder for quickly finding and viewing them.

Pin important emails to top of a folder

Enable Important Messages Reminders with Kutools for Outlook


Pin important emails to top of a folder

In Outlook, there is no way to pin specific emails to the top of a folder in the mailing list. However, you can display important emails in the To Do bar instead.

  1. In Email view, right-click the email you want to pin, then click "Follow Up" > "No Date".
  2. doc always pin important emails at top 1
  3. Repeat this step to flag all important emails one by one.
  4. Go to the Task view, then click "View" > "To-Do Bar" > "Tasks" to enable the "To Do" bar.
  5. doc always pin important emails at top 2

Now all flagged important emails are shown at the top of the "To Do" bar on the right pane. You can double-click a task to open the corresponding message.

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Enable Important Messages Reminders with Kutools for Outlook

If you want to get a pop-up reminder when important emails arrive and keep them visible in a list, the "Important Messages Reminders" utility of "Kutools for Outlook" can help you.

 πŸ‘‰ Kutools for Outlook has a free version now, whose 70+ features are free for a lifetime. Download the Free Version Now.
  1. Click "Kutools Plus" > "Messages Reminders" > "Important messages Reminders Options".
  2. doc important email reminder 1
  3. In the dialog, under "General" tab:
    • Check the accounts you use.
    • Check "Show floating reminder when new important message are received".
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  5. Under "Rules" tab, click "New" to set keywords to define what is an important email.
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  7. Click "Ok" to save the rules.
  8. Enable the feature by clicking "Kutools Plus" > "Messages Reminders" > "Messages Reminders".
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From now on, important messages will be listed in the Message Reminders pane until manually removed.

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Tips:

  • To remove important emails after reading, check "Delete message from the reminder list after reading" in the options dialog.
  • Right-click on the reminder list for quick actions.
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