Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in


How to always pin important emails to top of a folder in Outlook?

In Outlook, to prevent the important emails being drowned by hundreds of emails, you can pin the important emails always in the top of a folder for quickly finding and viewing them.

Pin important emails to top of a folder

Enable Important Messages Reminders with Kutools for Outlookgood idea3

Auto pop reminders while important emails incoming and always pin top in outlook

The important emails may be covered with other emails if there are hundreds of messages incoming every day. For making sure the important emails not be left out, Kutools for Outlook's Messages Reminders utility, will list the emials which meet the criteria you make in the Messages Reminders Pane as below screenshot shown . Click for 45-day free trial with full features !
doc important email reminder 5
Kutools for Outlook: with dozens of handy Outlook add-ins, free to try with no limitation in 45 days.

Pin important emails to top of a folder

In Outlook, there is no ways to pin specific emails to top of a folder in the mailing list, only you can list the important emails in task to do pane.

1. In Email view, right click at the email you want to pin to top of folder in the mailing list, click Follow Up > No Date in the context menu.
doc always pin important emails at top 1

2. Repeat above step to add follow up to all important emails you want to pin one by one.

3. Go to the Task view, click View > To-Do Bar > Tasks to display the To Do Bar.
doc always pin important emails at top 2

Now all the important emails are listed at the top of the To Do bar in the right of the Task view. You can double click the task to open it in the message box.
doc always pin important emails at top 3

Enable Important Messages Reminders with Kutools for Outlook

If you want to pop out reminders while important emails are incoming and then pin the important emails on the top in Outlook, the Important Messages Reminders utility of Kutools for Outlook can help you.

Kutools for Outlook , Includes 100+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

Free install Kutools for Outlook, and then do as below steps:

Firstly, you need to create rules to set what is important email.

1. Click Kutools Plus > Messages Reminders > Important messages Reminders Options.
doc important email reminder 1

2. In the popping dialog, under General tab, check the accounts you use, check Show floating reminder when new important message are received checkbox.
doc important email reminder 2

3. Under Rules tab, click New to add text you want to judge an email if is important based on.
doc important email reminder 3

4. Click Ok. Now the rules for important emails have been created.

Now you need to enable the Messages Reminders utility.

5. Click Kutools Plus > Messages Reminders > Messages Reminders to activate it.
doc important email reminder 4

From now on, the important messages will be list in the Message Reminders pane until you remove them from the pane.
doc important email reminder 5


1. If you want to remove the important email after read, you can check Delete message from the reminder list after reading checkbox in Important Messages Reminders Options dialog.

2. There are some quick tools in the right-click menu.
doc important email reminder 6

Tabbed browsing & editing multiple Word documents/Excel workbooks as Firefox, Chrome, Internet Explore 10!

You may be familiar to view multiple webpages in Firefox/Chrome/IE, and switch between them by clicking corresponding tabs easily. Here, Office Tab supports similar processing, which allow you to browse multiple Word documents or Excel workbooks in one Word window or Excel window, and easily switch between them by clicking their tabs.
Click for free trial of Office Tab!

Browse multiple word documents in one window as Firefox

Recommended Productivity Tools

shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121

Kutools for Outlook - More than 100 Advanced Functions for Outlook, Improve 70% Efficiency For you

  • Complicated and repeated operations can be done a one-time processing in seconds.
  • Forward multiple emails individually with one-click, and auto forward by rules.
  • Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
  • Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on...
  • 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.