How to export outlook message counts to Excel workbook?
Normally, you can export the Outlook messages to Excel file by using the Import /Export feature quickly and easily. But, have you ever tried to count the items in all folders of your specific Email account and export the count results to Excel workbook?
Export outlook message counts to Excel workbook with VBA code
Export outlook message counts to Excel workbook with VBA code
The following VBA code can help you to export the count results from all folders in a specific Email account to Excel workbook, please do as this:
1. Hold down the "ALT + F11" keys to open the "Microsoft Visual Basic for Applications" window.
2. Click "Insert" > "Module", and paste the following code in the "Module" Window.
VBA code: Export outlook items count to Excel workbook
Sub Export_CountOfItems_InEachFolder_toExcel()
Dim xSourceFolder As Outlook.Folder, xSubFolder As Outlook.Folder
Dim xFilePath As String
Dim xExcelApp As Excel.Application
Dim xWb As Excel.Workbook
Dim xWs As Excel.Worksheet
On Error Resume Next
Set xExcelApp = New Excel.Application
Set xWb = xExcelApp.Workbooks.Add
Set xWs = xWb.Sheets(1)
xWs.Cells(1, 1) = "Folder"
xWs.Cells(1, 2) = "Count Items"
Set xSourceFolder = Outlook.Application.Session.PickFolder
If xSourceFolder = nill Then
xWb.Close False
xExcelApp.Quit
Exit Sub
End If
For Each xSubFolder In xSourceFolder.Folders
Call ProcessFolders(xWs, xSubFolder)
Next
xWs.Columns("A:B").AutoFit
Set xShell = CreateObject("Shell.Application")
Set xFolder = xShell.BrowseforFolder(0, "Select a Folder:", 0, 0)
If TypeName(xFolder) = "Nothing" Then
xWb.Close False
xExcelApp.Quit
Exit Sub
End If
Set xFolderItem = xFolder.Self
xFilePath = xFolderItem.Path & "\"
xFilePath = xFilePath & xSourceFolder.Name & "(" & Format(Now, "yyyy-mm-dd hh-mm-ss") & ").xlsx"
xWb.Close True, xFilePath
xExcelApp.Quit
Set xShell = Nothing
MsgBox "Complete!", vbExclamation, "Kutools for Outlook"
End Sub
Sub ProcessFolders(ByVal Ws As Worksheet, ByVal xCurFolder As Outlook.Folder)
Dim xSubFld As Folder
Dim xItemCount As Long
Dim xRow As Integer
xItemCount = xCurFolder.Items.Count
xRow = Ws.UsedRange.Rows.Count + 1
Ws.Cells(xRow, 1) = xCurFolder.FolderPath
Ws.Cells(xRow, 2) = xItemCount
If xCurFolder.Folders.Count > 0 Then
For Each xSubFld In xCurFolder.Folders
Call ProcessFolders(Ws, xSubFld)
Next
End If
End Sub
3. And, still in the "Microsoft Visual Basic for Applications" window, click "Tools" > "References" to go to the "References-Project1" dialog box, and check "Microsoft Excel Object Library" option from the "Available References" list box, see screenshot:
4. Then click "OK", and then press "F5" key to run this code, a "Select Folder" is popped out, please select an Email account that you want to export the items count, see screenshot:
5. Then click "OK", and another "Browse For Folder" is displayed, please choose a folder to put the Excel file, see screenshot:
6. At last, click "OK" button, and the items count in all folder of the selected account has been exported to an Excel workbook, you can open the Excel file to view the result, see screenshot:
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