How to automatically flag emails based on specific attachment in Outlook?
When receiving some emails with specific important attachment, you may need to flag them out, so that, you can quickly and easily find them for flow-up. This article, I will talk about an easy way to automatically flag the emails which attachments with specific names.
Automatically flag emails based on specific attachment with VBA code
Automatically flag emails based on specific attachment with VBA code
To auto flag the emails which contain the specific attachment, please apply the following VBA code:
1. Launch the Outlook, and then hold down the "ALT + F11" keys to open the "Microsoft Visual Basic for Applications" window.
2. In the "Microsoft Visual Basic for Applications" window, double click "ThisOutlookSession" from the "Project1(VbaProject.OTM)" pane to open a new mode, and then copy and paste the following code into the blank module.
VBA code: Auto flag the emails based on specific attachment:
Public WithEvents GMailItems As Outlook.Items
Private Sub Application_Startup()
Set GMailItems = Outlook.Application.Session.GetDefaultFolder(olFolderInbox).Items
End Sub
Private Sub GMailItems_ItemAdd(ByVal Item As Object)
If Item.Class <> olMail Then Exit Sub
FlagEmail_SpecificAttachments Item
End Sub
Sub FlagEmail_SpecificAttachments(Mail As Outlook.MailItem)
Dim xAttachment As Outlook.Attachment
Dim xExt As String
Dim xFileName As String
If Mail.Attachments.Count = 0 Then Exit Sub
For Each xAttachment In Mail.Attachments
xExt = SplitPath(xAttachment.FileName, 2)
xFileName = SplitPath(xAttachment.FileName, 1)
Select Case xExt
Case "txt", "xlsx", "docx", "pdf"
If InStr(LCase(xFileName), LCase("KTO")) > 0 Then
With Mail
.ReminderSet = True
.ReminderTime = Now + 1
.MarkAsTask olMarkTomorrow
.Save
End With
End If
End Select
Next
End Sub
Public Function SplitPath(FullPath As String, ResultFlag As Integer) As String
Dim xSplitPos As Integer, xDotPos As Integer
xSplitPos = InStrRev(FullPath, "/")
xDotPos = InStrRev(FullPath, ".")
Select Case ResultFlag
Case 0
SplitPath = Left(FullPath, xSplitPos - 1)
Case 1
If xDotPos = 0 Then xDotPos = Len(FullPath) + 1
SplitPath = Mid(FullPath, xSplitPos + 1, xDotPos - xSplitPos - 1)
Case 2
If xDotPos = 0 Then xDotPos = Len(FullPath)
SplitPath = Mid(FullPath, xDotPos + 1)
Case Else
Err.Raise vbObjectError + 1, "SplitPath Function", "Invalid Parameter!"
End Select
End Function
Note: In the above code, you can change the file extension and attachment file name to your need.
3. Then save the code, and restart the Outlook to make the code take effect, now, when receiving the emails which attachments’ names contain the specified text, Outlook will auto flag this email for follow-up, see screenshot:
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