How to create rules to automatically set received emails as high importance in Outlook?

Author: Sun Last Modified: 2024-08-29

In Outlook, the important messages will be covered if your received emails are hundreds and thousands one day. In this article, I introduce some tricks on set some emails as high importance which can stand-out in mess messages in Outlook.

Create a rule to automatically set emails as high importance

Set emails as importance with Kutools for Outlook

Create a rule to automatically set emails as high importance

In Outlook, the Rules function can help you to set emails as high importance.

1. Click Home > Rules > Manage Rules & Alerts, click New Rule in the Rules and Alerts dialog.
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2. In the Rules Wizard dialog, select Apply rule on message I receive in Start from a blank rule section.
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3. Click Next, check with specific words in the subject or body or other checkboxes as you need in Step1 section, click specific words in Step2 section, then add the words you use to mark emails as high importance based on.
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4. Click OK > Next, in this window, check mark it as importance checkbox in Step1, click importance in Step 2 and select High from the Importance dialog.
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5. Click OK > Next > Next, a dialog pops out to remind you if continue, click Yes.
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6. In last window, keep Turn on this rule selected. Click Finish > OK to finish creating this rule.
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From now on, the messages you received which contains the specific text in subject or body will be marked as high importance automatically.
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Set emails as importance with Kutools for Outlook

As the Rules function is complex, here I introduce a handy tool – Kutools for Outlook, its Messages Reminders function can list all important emails which contains specific texts for you.

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Free install Kutools for Outlook, and then do as below steps:

1. Click Kutools Plus > Messages Reminders > Important messages Reminders Options.

2. In the Important Message Reminder Options dialog, under General tab, select the account you want to check important emails.

3. Click Rules tab, then click New to add the specific text you want to check if an important email based on one by one.

4. Click OK > OK to close dialogs.

5. Click Kutools Plus > Messages Reminders > Messages Reminders to enable this utility.

Now the emails contain the specific texts in body, subject or address will be seen as important emails and listed in the Important pane when they arrive.

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