Cookies help us deliver our services. By using our services, you agree to our use of cookies.
Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to create rules to automatically set received emails as high importance in Outlook?

In Outlook, the important messages will be covered if your received emails are hundreds and thousands one day. In this article, I introduce some tricks on set some emails as high importance which can stand-out in mess messages in Outlook.

Create a rule to automatically set emails as high importance

Set emails as importance with Kutools for Outlookgood idea3

Create a rule to automatically set emails as high importance

In Outlook, the Rules function can help you to set emails as high importance.

1. Click Home > Rules > Manage Rules & Alerts, click New Rule in the Rules and Alerts dialog.
doc auto set received as high important 1  doc auto set received as high important 2

2. In the Rules Wizard dialog, select Apply rule on message I receive in Start from a blank rule section.
doc auto set received as high important 3

3. Click Next, check with specific words in the subject or body or other checkboxes as you need in Step1 section, click specific words in Step2 section, then add the words you use to mark emails as high importance based on.
doc auto set received as high important 4

4. Click OK > Next, in this window, check mark it as importance checkbox in Step1, click importance in Step 2 and select High from the Importance dialog.
doc auto set received as high important 5

5. Click OK > Next > Next, a dialog pops out to remind you if continue, click Yes.
doc auto set received as high important 6

6. In last window, keep Turn on this rule selected. Click Finish > OK to finish creating this rule.
doc auto set received as high important 7

From now on, the messages you received which contains the specific text in subject or body will be marked as high importance automatically.
doc auto set received as high important 8


Set emails as importance with Kutools for Outlook

As the Rules function is complex, here I introduce a handy tool – Kutools for Outlook, its Messages Reminders function can list all important emails which contains specific texts for you.

Kutools for Outlook , Includes 100+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

Free install Kutools for Outlook, and then do as below steps:

1. Click Kutools Plus > Messages Reminders > Important messages Reminders Options.
doc auto set received as high important 9

2. In the Important Message Reminder Options dialog, under General tab, select the account you want to check important emails.
doc auto set received as high important 10

3. Click Rules tab, then click New to add the specific text you want to check if an important email based on one by one.
doc auto set received as high important 11

4. Click OK > OK to close dialogs.

5. Click Kutools Plus > Messages Reminders > Messages Reminders to enable this utility.
doc auto set received as high important 12

Now the emails contain the specific texts in body, subject or address will be seen as important emails and listed in the Important pane when they arrive.
doc auto set received as high important 13



Kutools for Outlook

More than 100 Advanced Functions for Outlook 2010, 2013, 2016, 2019 and 365

screen shot kutools for outlook tiny for banner 201812

More Features  |  Free Download  |  Only $39.00 for hundreds of functions

Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.