How to disable new email notifications for a specific account in Outlook?
By default, the new email notification works on all incoming emails of all accounts in Outlook. If you want to disable the new email notification for a specific email account in Outlook but keep other accounts activate, please try the below method to get it done.
For disabling new email notifications for a specific account, you need to disable the new mail desktop alert for all accounts, and then create new mail desktop alert rule for all accounts except the specific one. Please do as follows.
1. Click File > Options, in the Outlook Options window, click Mail in the left pane, uncheck the Display a Desktop Alert box in the Message arrival section, and then click the OK button. See screenshot:
2. Click Rules > Manage Rules & Alerts under Home tab.
3. In the Rules and Alerts dialog box, click the New Rule button under the Email Rules tab.
4. In the first Rules Wizard, click Apply rule on messages I receive in the Start from a blank rule section, then click the Next button. See screenshot:
5. In the second Rules Wizard, click Next button without selecting any conditions, and click Yes in the popping up Microsoft Outlook dialog.
6. In the third Rules Wizard, check the display a Desktop Alert box and click the Next button.
7. In the next Rules Wizard, check the except through the specified account box in Step 1, click specified link text in Step 2. In the Account dialog, select the email account you will disable new email notifications and click the OK button. Then click Next to continue. See screenshot:
8. In the last Rules Wizard, specify a name for the rule as you need, keep the Turn on this rule box checked, and click Finish.
9. Click the OK button in the Rules and Alerts window to finish the rule.
From now on, new email notification will pop up when email arrives in all accounts except the specified one.
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- To post as a guest, your comment is unpublished.· 4 months agoThat doesn't seem to work for me. The notifications for the excluded account still cause the yellow envelope to appear on my Outlook365 icon in the task bar, and a notification still slides out from the bottom right side of the window.
- To post as a guest, your comment is unpublished.· 4 months agoIt doesn't seem to work for me. I still get Slide out notification on the bottom right of the taskbar as well as a yellow envelope appearing on Outlook 365 icon on the account that I excluded from the rule
- To post as a guest, your comment is unpublished.· 4 months agoPerfect, great instructions, Much appreciated!
- To post as a guest, your comment is unpublished.· 5 months agoThat's a painfully long winded way of turning off notifications for 1 account only.
- To post as a guest, your comment is unpublished.· 6 months agoRealy helpful thanks
- To post as a guest, your comment is unpublished.· 1 years agoSo helpful. Thank you!
- To post as a guest, your comment is unpublished.· 1 years agoThanks for your post, it partially solved my problem. Is there a way to keep the "Show an envelope icon in the taskbar" activated only for one of my accounts? I want to keep my Main email account working as usual but get rid of all sorts of notifications from my secondary email inbox. I couldn't manage to set that specific rule to my main account. Thanks!
- To post as a guest, your comment is unpublished.· 1 years agoThis is perfect and solved my annoying issue of receiving unrelenting email from a secondary address. Thank you!
- To post as a guest, your comment is unpublished.· 1 years agoWas searching for this technique alot! Thanks :)
- To post as a guest, your comment is unpublished.· 1 years agoSo Helpful! Thanks!
- To post as a guest, your comment is unpublished.· 1 years agoWhat if I have TWO accounts I want to stop notifications? The option for "except through the specified account" only allows for one account...
- To post as a guest, your comment is unpublished.· 1 years agoYou can create the rule twice, on for each inbox
- To post as a guest, your comment is unpublished.· 1 years agoCan you instead specify the specific account in Step 5 to be the one where you do want to get desktop alerts?
- To post as a guest, your comment is unpublished.· 1 years agoGreat way around! :) THANK YOU!
- To post as a guest, your comment is unpublished.· 2 years agoNow, could you please also explain how to get rid of other accounts' calendar notifications?