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How to disable new email notifications for a specific account in Outlook?

Author: Siluvia Last Modified: 2018-11-23

By default, the new email notification works on all incoming emails of all accounts in Outlook. If you want to disable the new email notification for a specific email account in Outlook but keep other accounts activate, please try the below method to get it done.

Disable new email notifications for a specific account in Outlook


Disable new email notifications for a specific account in Outlook

For disabling new email notifications for a specific account, you need to disable the new mail desktop alert for all accounts, and then create new mail desktop alert rule for all accounts except the specific one. Please do as follows.

1. Click File > Options, in the Outlook Options window, click Mail in the left pane, uncheck the Display a Desktop Alert box in the Message arrival section, and then click the OK button. See screenshot:

2. Click Rules > Manage Rules & Alerts under Home tab.

3. In the Rules and Alerts dialog box, click the New Rule button under the Email Rules tab.

4. In the first Rules Wizard, click Apply rule on messages I receive in the Start from a blank rule section, then click the Next button. See screenshot:

5. In the second Rules Wizard, click Next button without selecting any conditions, and click Yes in the popping up Microsoft Outlook dialog.

6. In the third Rules Wizard, check the display a Desktop Alert box and click the Next button.

7. In the next Rules Wizard, check the except through the specified account box in Step 1, click specified link text in Step 2. In the Account dialog, select the email account you will disable new email notifications and click the OK button. Then click Next to continue. See screenshot:

8. In the last Rules Wizard, specify a name for the rule as you need, keep the Turn on this rule box checked, and click Finish.

9. Click the OK button in the Rules and Alerts window to finish the rule.

From now on, new email notification will pop up when email arrives in all accounts except the specified one.

 

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Comments (18)
Rated 5 out of 5 · 2 ratings
This comment was minimized by the moderator on the site
This was extremely helpful and easy to follow. Although I just don't understand why Microsoft has made this process so difficult and long.
Rated 5 out of 5
This comment was minimized by the moderator on the site
Wish Microsoft would just make this an option in settings, but I'm glad there's a workaround. Thanks!
Rated 5 out of 5
This comment was minimized by the moderator on the site
Thank you so much!It is working on MS Outlook 2010 correctly!
This comment was minimized by the moderator on the site
That doesn't seem to work for me. The notifications for the excluded account still cause the yellow envelope to appear on my Outlook365 icon in the task bar, and a notification still slides out from the bottom right side of the window.
This comment was minimized by the moderator on the site
It doesn't seem to work for me. I still get Slide out notification on the bottom right of the taskbar as well as a yellow envelope appearing on Outlook 365 icon on the account that I excluded from the rule
This comment was minimized by the moderator on the site
Perfect, great instructions, Much appreciated!
This comment was minimized by the moderator on the site
That's a painfully long winded way of turning off notifications for 1 account only.
This comment was minimized by the moderator on the site
Realy helpful thanks
This comment was minimized by the moderator on the site
So helpful. Thank you!
This comment was minimized by the moderator on the site
Thanks for your post, it partially solved my problem. Is there a way to keep the "Show an envelope icon in the taskbar" activated only for one of my accounts? I want to keep my Main email account working as usual but get rid of all sorts of notifications from my secondary email inbox. I couldn't manage to set that specific rule to my main account. Thanks!
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