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How to disable new email notifications for a specific account in Outlook?

Author: Siluvia Last Modified: 2025-04-11

By default, the new email notification works on all incoming emails of all accounts in Outlook. If you want to disable the new email notification for a specific email account in Outlook but keep other accounts active, please try the below method to get it done.

Disable new email notifications for a specific account in Outlook


Disable new email notifications for a specific account in Outlook

For disabling new email notifications for a specific account, you need to disable the new mail desktop alert for all accounts, and then create a new mail desktop alert rule for all accounts except the specific one. Please do as follows.

1. Click "File" > "Options", in the "Outlook Options" window, click "Mail" in the left pane, uncheck the "Display a Desktop Alert" box in the "Message arrival" section, and then click the "OK" button. See screenshot:

the screenshot of step about disabling new email notifications for a specific account in Outlook 1

2. Click "Rules" > "Manage Rules & Alerts" under "Home" tab.

the screenshot of step about disabling new email notifications for a specific account in Outlook 2

3. In the "Rules and Alerts" dialog box, click the "New Rule" button under the "Email Rules" tab.

the screenshot of step about disabling new email notifications for a specific account in Outlook 3

4. In the first "Rules Wizard", click "Apply rule on messages I receive" in the "Start from a blank rule" section, then click the "Next" button. See screenshot:

the screenshot of step about disabling new email notifications for a specific account in Outlook 4

5. In the second "Rules Wizard", click "Next" without selecting any conditions, and click "Yes" in the popping-up "Microsoft Outlook" dialog.

the screenshot of step about disabling new email notifications for a specific account in Outlook 5

6. In the third "Rules Wizard", check the "display a Desktop Alert" box and click the "Next" button.

the screenshot of step about disabling new email notifications for a specific account in Outlook 6

7. In the next "Rules Wizard", check the "except through the specified account" box in Step 1, click "specified" link text in Step 2. In the "Account" dialog, select the email account you will disable new email notifications for and click the "OK" button. Then click "Next" to continue. See screenshot:

the screenshot of step about disabling new email notifications for a specific account in Outlook 7

8. In the last "Rules Wizard", specify a name for the rule as you need, keep the "Turn on this rule" box checked, and click "Finish".

the screenshot of step about disabling new email notifications for a specific account in Outlook 8

9. Click the "OK" button in the "Rules and Alerts" window to finish the rule.

From now on, new email notifications will pop up when email arrives in all accounts except the specified one.


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