How to choose a specific account to send email in Outlook?

Author Siluvia Last modified 2024-09-03

In Outlook, there is no build-in function for you to always send new email through a specific account. You need to manually change the From account in the composing email window before sending. Actually, VBA code can help you to solve this problem.

Choose a specific account to send new email with VBA code
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Choose a specific account to send new email with VBA code

The below VBA code helps you to always send new email with a specific account in Outlook. Please do as follows.

1. Press the Alt + F11 to open the Microsoft Visual Basic for Applications window.

2. In the opening window, click Insert > Module. Then copy the below VBA code into the Module window.

VBA code: Always send email with a specific email account in Outlook

Public Sub NewBySpecAccount()
'Updated by ExtendOffice 20181130
Dim oAccount As Outlook.Account
Dim oMail As Outlook.MailItem
For Each oAccount In Application.Session.Accounts
If oAccount.DisplayName = "Your account address" Then
    Set oMail = Application.CreateItem(olMailItem)
    oMail.SendUsingAccount = oAccount
    oMail.Display
End If
Next
End Sub

Note: In the code, please replace the “Your account address” with the real email account you will use to send email.

3. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

4. Click Customize Outlook Access Toolbar button and click More Commands from the drop-down menu. See screenshot:

steps on choosing a specific account to send new email with VBA code

5. In the Outlook Options window, you need to:

5.1) Select Macros in the Choose commands from drop-down list;

5.2) Select the vba name Project1.NewBySpeAccount in the commands box;

5.3) Click the Add button and OK button. See screenshot:

6. Now the VBA button is added on the Quick Access Toolbar.

From now on, no matter which account you are locating, click the VBA button on the Quick Access Toolbar will open a new email window with specific email account displaying on the From field.

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1. Click Kutools > Options. See screenshot: