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How to choose a specific account to send email in Outlook?

In Outlook, there is no build-in function for you to always send new email through a specific account. You need to manually change the From account in the composing email window before sending. Actually, VBA code can help you to solve this problem.

Choose a specific account to send new email with VBA code

Always reply emails with default email account with Kutools for Outlook


Choose a specific account to send new email with VBA code

The below VBA code helps you to always send new email with a specific account in Outlook. Please do as follows.

1. Press the Alt + F11 to open the Microsoft Visual Basic for Applications window.

2. In the opening window, click Insert > Module. Then copy the below VBA code into the Module window.

VBA code: Always send email with a specific email account in Outlook

Public Sub NewBySpecAccount()
'Updated by ExtendOffice 20181130
Dim oAccount As Outlook.Account
Dim oMail As Outlook.MailItem
For Each oAccount In Application.Session.Accounts
If oAccount.DisplayName = "Your account address" Then
    Set oMail = Application.CreateItem(olMailItem)
    oMail.SendUsingAccount = oAccount
    oMail.Display
End If
Next
End Sub

Note: In the code, please replace the “Your account address” with the real email account you will use to send email.

3. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

4. Click Customize Outlook Access Toolbar button and click More Commands from the drop-down menu. See screenshot:

5. In the Outlook Options window, you need to:

5.1) Select Macros in the Choose commands from drop-down list;

5.2) Select the vba name Project1.NewBySpeAccount in the commands box;

5.3) Click the Add button and OK button. See screenshot:

6. Now the VBA button is added on the Quick Access Toolbar.

From now on, no matter which account you are locating, click the VBA button on the Quick Access Toolbar will open a new email window with specific email account displaying on the From field.


Always reply emails with default email account with Kutools for Outlook

If you want to always reply email with default email account in Outlook, please try the Always reply with default account utility of Kutools for Outlook.

Kutools for Outlook : with more than 20 handy Outlook add-ins, free to try with no limitation in 45 days.

1. Click Kutools > Options. See screenshot:

2. In the Options window, check the Always reply with default account box under the Reply tab, and click OK to finish the setting.

From now on, all replied emails will be sent through the default account you specified in Outlook.

If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.



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