How to see who is invited to a meeting in Outlook
As a meeting organizer in Outlook, after inviting people to a meeting, you may need to check the list of meeting attendees if you have accidently missed anyone who should be invited, or added someone who should not be invited. Also, it's always important to get responses to your invitations and check who accepted or declined your meeting. To see who is invited to a meeting and who accepted your meeting, please read on and find out how.
Check who is invited to a meeting in Outlook 2021 and later versions
If you are using Outlook 2021 or Outlook 365, to access the list of meeting attendees, you can do as follows:
- In the Calendar view, find the meeting you want to check on its attendee status, then double-click it.
Tip: To view all your meetings and events with ease, you can click Change View under the tab View, then select List on the drop-down menu.
- In the pop-up Meeting window, go to the Tracking tab. Now you can see the meeting attendance and response list as shown below.
Tip: If you need to add or remove attendees from a meeting in Outlook, please follow this instruction: How to add and remove meeting (required/optional/resource) attendees in Outlook.
Check who is invited to a meeting in Outlook 2019 and earlier versions
For the users of Outlook 2019 and earlier versions, to check attendees you invited to a meeting, please do as follows:
- In the Calendar view, find the meeting you want to check on its attendee status, then double-click it.
Tip: To view all your meetings and events with ease, you can click Change View under the tab View, then select List on the drop-down menu.
- In the pop-up Meeting window, under the Meeting tab, find Tracking in the Show group. Here, you can access the meeting attendance and response list as illustrated below.
Tip: If you need to add or remove attendees from a meeting in Outlook, please follow this instruction: How to add and remove meeting (required/optional/resource) attendees in Outlook.
Check and print a meeting with attendance and response details in all Outlook versions
With Kutools for Outlook, checking a meeting's status is effortless, regardless of your Outlook version. Its Advanced Print feature allows you to easily access and review attendance and response details, as well as conveniently print this information straight from Outlook.
Kutools for Outlook: Supercharge Outlook with over 100 must-have tools. Test drive it for FREE for 60 days, no strings attached! Read More... Download Now!
After downloading and installing Kutools for Outlook, follow these steps to check and print the meeting status:
- In the Calendar view, locate the meeting you want to check and print status for, and double-click on it.
- In the opened meeting window, navigate to the Kutools tab, and select Advanced Print.
- In the Advanced Print window that appears, select the checkbox next to Tracking list to view the attendance and response details. You can then click Print if you want to print the information.
Tip: If you only want to check the information without printing, you can simply close the window by clicking the Cancel button.
-
Notes:
- You can click the Preview button to access Print Preview, where you can review formatting, content, and adjust page settings.
- Want to access the Advanced Print utility? Download Kutools for Outlook now! Beyond this, Kutools boasts a myriad of 100+ other features and offers a 60-day free trial. Don't wait, give it a try today!
Related articles
How To Add And Remove Meeting (Required/Optional/Resource) Attendees In Outlook?
It is easy to add attendees when you are creating a new meeting. Occasionally, you may need to update an existing meeting and add more attendees. Either in new meeting request or updating existed meeting, this article will arrange you a guidance to add and remove required, optional, or resource meeting attendees at ease.
How To Cancel Meeting For One/Certain Attendees In Outlook?
Normally we can cancel a meeting invitation for all attendees easily with clicking the Cancel Meeting button on the Meeting tab. What if canceling a meeting invitation for only one attendee? In some cases, you may need to cancel the meeting invitation for one or certain attendees as situation changes. Here I will show you the way to cancel a meeting for one/certain attendees in Outlook.
How To Automatically Accept Meeting Request From Specific Person In Outlook?
When receiving meeting invitation in Outlook, you need to manually accept the meeting request and send the response to the sender. Is there any easy way to automatically accept it from a specific person in Outlook? The method in this article will do you a favor.
How To Auto Forward Meeting Invites To A Specific Person In Outlook?
In Outlook, you can forward a meeting invite to a specific person directly by using the Forward feature manually. But, sometimes, you may need to forward the meeting invites to a specific person automatically when you accept the meeting. This article, I will talk about how to auto forward a meeting invite to a person as quickly as you can.
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.
