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How to see who is invited to a meeting in Outlook

Author: Amanda Li Last Modified: 2023-11-08

As a meeting organizer in Outlook, after inviting people to a meeting, you may need to check the list of meeting attendees if you have accidently missed anyone who should be invited, or added someone who should not be invited. Also, it's always important to get responses to your invitations and check who accepted or declined your meeting. To see who is invited to a meeting and who accepted your meeting, please read on and find out how.


Check who is invited to a meeting in Outlook 2021 and later versions

If you are using Outlook 2021 or Outlook 365, to access the list of meeting attendees, you can do as follows:

  1. In the Calendar view, find the meeting you want to check on its attendee status, then double-click it.
    Tip: To view all your meetings and events with ease, you can click Change View under the tab View, then select List on the drop-down menu.
  2. In the pop-up Meeting window, go to the Tracking tab. Now you can see the meeting attendance and response list as shown below.

Tip: If you need to add or remove attendees from a meeting in Outlook, please follow this instruction: How to add and remove meeting (required/optional/resource) attendees in Outlook.


Check who is invited to a meeting in Outlook 2019 and earlier versions

For the users of Outlook 2019 and earlier versions, to check attendees you invited to a meeting, please do as follows:

  1. In the Calendar view, find the meeting you want to check on its attendee status, then double-click it.
    Tip: To view all your meetings and events with ease, you can click Change View under the tab View, then select List on the drop-down menu.
  2. In the pop-up Meeting window, under the Meeting tab, find Tracking in the Show group. Here, you can access the meeting attendance and response list as illustrated below.

Tip: If you need to add or remove attendees from a meeting in Outlook, please follow this instruction: How to add and remove meeting (required/optional/resource) attendees in Outlook.


Check and print a meeting with attendance and response details in all Outlook versions

With Kutools for Outlook, checking a meeting's status is effortless, regardless of your Outlook version. Its Advanced Print feature allows you to easily access and review attendance and response details, as well as conveniently print this information straight from Outlook.

Kutools for Outlook: Supercharge Outlook with over 100 must-have tools. Test drive it for FREE for 30 days, no strings attached!   Read More...   Download Now!

After downloading and installing Kutools for Outlook, follow these steps to check and print the meeting status:

  1. In the Calendar view, locate the meeting you want to check and print status for, and double-click on it.
  2. In the opened meeting window, navigate to the Kutools tab, and select Advanced Print.

  3. In the Advanced Print window that appears, select the checkbox next to Tracking list to view the attendance and response details. You can then click Print if you want to print the information.
    Tip: If you only want to check the information without printing, you can simply close the window by clicking the Cancel button.

  4. Notes:

    • You can click the Preview button to access Print Preview, where you can review formatting, content, and adjust page settings.
    • Want to access the Advanced Print utility? Download Kutools for Outlook now! Beyond this, Kutools boasts a myriad of 100+ other features and offers a 30-day free trial. Don't wait, give it a try today!

Related articles

How To Add And Remove Meeting (Required/Optional/Resource) Attendees In Outlook?

It is easy to add attendees when you are creating a new meeting. Occasionally, you may need to update an existing meeting and add more attendees. Either in new meeting request or updating existed meeting, this article will arrange you a guidance to add and remove required, optional, or resource meeting attendees at ease.

How To Cancel Meeting For One/Certain Attendees In Outlook?

Normally we can cancel a meeting invitation for all attendees easily with clicking the Cancel Meeting button on the Meeting tab. What if canceling a meeting invitation for only one attendee? In some cases, you may need to cancel the meeting invitation for one or certain attendees as situation changes. Here I will show you the way to cancel a meeting for one/certain attendees in Outlook.

How To Automatically Accept Meeting Request From Specific Person In Outlook?

When receiving meeting invitation in Outlook, you need to manually accept the meeting request and send the response to the sender. Is there any easy way to automatically accept it from a specific person in Outlook? The method in this article will do you a favor.

How To Auto Forward Meeting Invites To A Specific Person In Outlook?

In Outlook, you can forward a meeting invite to a specific person directly by using the Forward feature manually. But, sometimes, you may need to forward the meeting invites to a specific person automatically when you accept the meeting. This article, I will talk about how to auto forward a meeting invite to a person as quickly as you can.


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Comments (3)
Rated 3.5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Previously when I clicked into an appointment I could see the Agenda and the invitees. With 365 I now need another click further in to Scheduling Assistant or Tracking to see the attendees. Can we no longer get to see the attendees on the initial screen?
This comment was minimized by the moderator on the site
Hello,

Do you mean you want to see invitees of the meeting you created on the initial screen? If yes, you can still see those invitees in the Required and Optional box on the initial screen.
https://www.extendoffice.com/images/stories/comments/ljy-picture/meeting_invitees.png

However, if you want to see who accepted or declined the meeting, you will have to go to Tracking.

Amanda
This comment was minimized by the moderator on the site
Hello!!

this is good and helped me to find a solution.

Thanks

Kawash Sadat
Rated 3.5 out of 5
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