How to see who is invited to a meeting in Outlook
As a meeting organizer in Outlook, after inviting people to a meeting, you may need to check the list of meeting attendees if you have accidentally missed anyone who should be invited, or added someone who should not be invited. Also, it's always important to get responses to your invitations and check who accepted or declined your meeting. To see who is invited to a meeting and who accepted your meeting, please read on and find out how.
Check who is invited to a meeting in Outlook 2021 and later versions
If you are using "Outlook 2021" or "Outlook 365", to access the list of meeting attendees, you can do as follows:
- In the "Calendar" view, find the meeting you want to check on its attendee status, then double-click it. Tip: To view all your meetings and events with ease, click "Change View" under the "View" tab, then select "List" on the drop-down menu.
- In the pop-up "Meeting" window, go to the "Tracking" tab. Now you can see the meeting attendance and response list as shown below.
Tip: If you need to add or remove attendees from a meeting in Outlook, please refer to How to add and remove meeting (required/optional/resource) attendees in Outlook.
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Check who is invited to a meeting in Outlook 2019 and earlier versions
For users of "Outlook 2019" and earlier versions, to check attendees you invited to a meeting, please do as follows:
- In the "Calendar" view, find the meeting you want to check on its attendee status, then double-click it. Tip: To view all your meetings and events with ease, click "Change View" under the "View" tab, then select "List" from the drop-down menu.
- In the pop-up "Meeting" window, under the "Meeting" tab, find "Tracking" in the "Show" group. Here, you can access the meeting attendance and response list.
Tip: If you need to add or remove attendees from a meeting in Outlook, please refer to How to add and remove meeting (required/optional/resource) attendees in Outlook.
Check and print a meeting with attendance and response details in all Outlook versions
With "Kutools for Outlook", checking a meeting's status is effortless, regardless of your Outlook version. Its "Advanced Print" feature allows you to easily access and review attendance and response details, as well as conveniently print this information straight from Outlook.
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After downloading and installing Kutools for Outlook, follow these steps to check and print the meeting status:
- In the "Calendar" view, locate the meeting you want to check and print status for, and double-click on it.
- In the opened meeting window, go to the "Kutools" tab, and select "Advanced Print".
- In the "Advanced Print" window that appears, check the box next to "Tracking list" to view the attendance and response details. You can then click "Print" if you want to print the information.Tip: If you only want to check the information without printing, simply close the window by clicking the "Cancel" button.
Notes:
- You can click the "Preview" button to access "Print Preview", where you can review formatting, content, and adjust page settings before printing.
- Want to access the "Advanced Print" utility? Download Kutools for Outlook now! Beyond this, Kutools boasts a myriad of 100+ other features and offers a 30-day free trial. Give it a try today!
Related articles
How To Add And Remove Meeting (Required/Optional/Resource) Attendees In Outlook?
It is easy to add attendees when you are creating a new meeting. Occasionally, you may need to update an existing meeting and add more attendees. Either in new meeting request or updating existed meeting, this article will arrange you a guidance to add and remove required, optional, or resource meeting attendees at ease.
How To Cancel Meeting For One/Certain Attendees In Outlook?
Normally we can cancel a meeting invitation for all attendees easily with clicking the Cancel Meeting button on the Meeting tab. What if canceling a meeting invitation for only one attendee? In some cases, you may need to cancel the meeting invitation for one or certain attendees as situation changes. Here I will show you the way to cancel a meeting for one/certain attendees in Outlook.
How To Automatically Accept Meeting Request From Specific Person In Outlook?
When receiving meeting invitation in Outlook, you need to manually accept the meeting request and send the response to the sender. Is there any easy way to automatically accept it from a specific person in Outlook? The method in this article will do you a favor.
How To Auto Forward Meeting Invites To A Specific Person In Outlook?
In Outlook, you can forward a meeting invite to a specific person directly by using the Forward feature manually. But, sometimes, you may need to forward the meeting invites to a specific person automatically when you accept the meeting. This article, I will talk about how to auto forward a meeting invite to a person as quickly as you can.
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