Skip to main content

How to change meeting time in Outlook?

Author: Amanda Li Last Modified: 2022-05-11

Once you created a meeting and set date/time for it, Outlook calendar saves the meeting on that specific day at that specific time. However, when something comes up, you may need to reschedule the meeting time and update that information to the attendees. To do so, here we listed two methods.

Change meeting time with drag-and-drop method

1. Navigate to the Calendar view by clicking the calendar icon on the bottom left corner of your Outlook screen.

2. Click and hold on the meeting in your calendar, and drag it to the destinate time slot. See the screenshot below.

Tip: If the calendar is in other view, such as List, please click View > Change View > Calendar to change the calendar view to Calendar.

3. Release the button, Outlook will then ask if you want to save changes and send update in a pop-up dialog box. Click OK. Now you have completed the rescheduling of the date of the meeting. If you need to change the specific time of the meeting, please go ahead and follow the next step. Otherwise, skip it.

4. If you need to change the time as well (or only change the time), under the Home tab, in the Arrange group, you should shift the calendar view to any mode other than Month according to your needs.

Here I selected Day to show the calendar in daily view. As the picture shown below, you can view time slots showing in rows. To reschedule the time of the meeting, you can drag the meeting and drop it to the time slots as you want.

Tip: After you select the meeting, you can change the length of it by dragging the top or bottom of the meeting box up or down.

5. Release the button, a pop-up dialog box asks if you want to save changes and send update. Click OK.

Change meeting time with Send Update button

If you also need to let attendees know why you are rescheduling the meeting and want to add a note; Or if you just don’t enjoy the drag-and-drop method and want to see all the details of your meeting. Please do as follows:

1. Navigate to the Calendar view by clicking the calendar icon on the bottom left corner of your Outlook screen.

2. Double-click on the meeting. A window showing detail information of the meeting will pop up. Now you can change the time, length, and add a note in the description.

3. Click Send Update. All your attendees will then receive a notification alerting them to the adjustment and asking them for their responses if they accept or decline the updated meeting.

Related articles

How To Change Recurring Meeting Time In Outlook Calendar?

When open an occurrence in a series of recurring meeting in Outlook, you can easily change this meeting occurrence’s time as normal meeting. However, when open the whole series of recurring meeting, the Start time and End time fields will disappear! How could you change time for entire series of recurring meeting? Below solutions will ease your work:

How To Change Meeting Organizer/Owner In Outlook?

Let’s say your colleague has sent a meeting invitation to you in Outlook before. But now, he/she is not in charge of this meeting, and you are assigned to take over it. Therefore, you want to change the meeting organizer to yourself. But how? It seems impossible to get it done! However, this article will introduce a workaround to change meeting organizer or owner in Outlook.

Best Office Productivity Tools

Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook

🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Out of Office (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Easily Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Boost Your Outlook Productivity with Tabbed Views  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Over 100 Features Await Your Exploration! Click Here to Discover More.

Read More       Free Download      Purchase


Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
Rate this post:
0   Characters
Suggested Locations