How to change meeting time in Outlook?

Author Amanda Li Last modified 2024-09-03

Once you created a meeting and set date/time for it, Outlook calendar saves the meeting on that specific day at that specific time. However, when something comes up, you may need to reschedule the meeting time and update that information to the attendees. To do so, here we listed two methods.

Change meeting time with drag-and-drop method

Change meeting time with Send Update button

Change meeting time with drag-and-drop method

1. Navigate to the Calendar view by clicking the calendar icon on the bottom left corner of your Outlook screen.

steps on changing meeting time with drag-and-drop method

2. Click and hold on the meeting in your calendar, and drag it to the destinate time slot. See the screenshot below.

Tip: If the calendar is in other view, such as List, please click View > Change View > Calendar to change the calendar view to Calendar.

3. Release the button, Outlook will then ask if you want to save changes and send update in a pop-up dialog box. Click OK. Now you have completed the rescheduling of the date of the meeting. If you need to change the specific time of the meeting, please go ahead and follow the next step. Otherwise, skip it.

4. If you need to change the time as well (or only change the time), under the Home tab, in the Arrange group, you should shift the calendar view to any mode other than Month according to your needs.

Here I selected Day to show the calendar in daily view. As the picture shown below, you can view time slots showing in rows. To reschedule the time of the meeting, you can drag the meeting and drop it to the time slots as you want.

Tip: After you select the meeting, you can change the length of it by dragging the top or bottom of the meeting box up or down.

5. Release the button, a pop-up dialog box asks if you want to save changes and send update. Click OK.

AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE

Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.

This feature supports:

Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
Enhanced Content: Automatically refine your email text for clarity and impact.
Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
Intelligent Extensions: Expand your thoughts with context-aware suggestions.
Summarization: Get concise overviews of long emails instantly.
Global Reach: Translate your emails into any language with ease.

This feature supports:

Smart email replies
Optimized content
Keyword-based drafts
Intelligent content extension
Email summarization
Multi-language translation

Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!

Change meeting time with Send Update button

If you also need to let attendees know why you are rescheduling the meeting and want to add a note; Or if you just don’t enjoy the drag-and-drop method and want to see all the details of your meeting. Please do as follows:

1. Navigate to the Calendar view by clicking the calendar icon on the bottom left corner of your Outlook screen.

2. Double-click on the meeting. A window showing detail information of the meeting will pop up. Now you can change the time, length, and add a note in the description.

steps on changing meeting time with Send Update button

3. Click Send Update. All your attendees will then receive a notification alerting them to the adjustment and asking them for their responses if they accept or decline the updated meeting.

How To Change Recurring Meeting Time In Outlook Calendar?

When open an occurrence in a series of recurring meeting in Outlook, you can easily change this meeting occurrence’s time as normal meeting. However, when open the whole series of recurring meeting, the Start time and End time fields will disappear! How could you change time for entire series of recurring meeting? Below solutions will ease your work:

How To Change Meeting Organizer/Owner In Outlook?

Let’s say your colleague has sent a meeting invitation to you in Outlook before. But now, he/she is not in charge of this meeting, and you are assigned to take over it. Therefore, you want to change the meeting organizer to yourself. But how? It seems impossible to get it done! However, this article will introduce a workaround to change meeting organizer or owner in Outlook.