How to Request Read Receipts of Emails with Specific Conditions?
If you send large amounts of emails to all sorts of clients every day, you probably need the confirmation whether the important emails are read or not. That means you only need to get the read receipts of the emails which meet certain conditions, not all the emails you send. In this case, I will introduce you a simple way to request read receipts of specific emails.
Request Read Receipts of Emails with Specific Conditions
Request Read Receipts of Emails with Specific Conditions
1. In Outlook, go to the "Home" tab, click "Rules" in the "Move" group, then click "Manage Rules & Alerts" in the drop-down menu.

2. In "Rules and Alerts" window, press the "New Rule" button under the "Email Rules" tab.

3. In the "Rules Wizard" window, click "Apply rule on messages I send" in the "Start from a template or from a blank rule" section. Then click the "Next" button.

4. Specify the conditions as you wish from the suggested list. For example, I wish to receive a read receipt only from the emails with the word "test" in the subject or body.
- Tick the "with specific words in the subject or body" option in Step 1.
- Click the underlined words "specific words" in Step 2.
- The "Search Text" dialog box pops up. Input word "test" in the box.
- Click the "Add" button.
- Then click the "OK" button.
- Click the "Next" button in the "Rules Wizard" window to move to the next step.



5. Specify the actions. Tick the "notify me when it is read" option in Step 1. Then click the "Next" button.

6. Specify the exceptions. If none, click the "Next" button.

7. Specify a name for this rule and set up rule options. Make sure the "Turn on this rule" option is ticked. Then click the "Finish" button.

8. A Microsoft Outlook warning dialog box pops up. Click the "OK" button.

9. In the "Rules and Alerts" window, click the "Apply" button, and then click the "OK" button.

10. Now the rule for requesting a read receipt is set up. After the email with the word "test" in the subject or body is delivered and the recipient reads the email, a read receipt will be sent to your Inbox folder in Outlook. The email read receipt notification will be like the one below.

The read receipt notification contains the recipient's name and email address, subject, date and time when the email was sent and when the recipient read it.
Note: However, sometimes you may not receive the read receipt even if you have sent an email that meets the conditions. The reasons are as follows:
- For message recipients who use Outlook as their email program, after reading the message, a Microsoft Outlook dialog box will pop up. They can decline to send a read receipt.
- Some recipients' settings or mail servers block read receipts entirely.

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