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How to insert a date picker in emails in Outlook?

Suppose you need to send a work schedule to your colleagues, assigning different tasks to different people on different dates. However, you are worried about making mistakes entering the date manually, so you need a date picker instead. This tutorial provides a method to help you insert a date picker in emails in Outlook.


Insert a date picker in Emails in Outlook with VBA code

You can run the following VBA code to insert a date picker in Outlook emails. Please follow the instructions below.

1. Launch your Outlook, press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the left pane, double click Project1 > Microsoft Outlook Objects > ThisOutlookSession, and then copy the following VBA code into the ThisOutlookSession (Code) window.

VBA code: Insert date picker in Outlook emails

Sub DatePicker()
'Updated by Extendoffice 20220615
  Dim xDoc As Document
  On Error Resume Next
  Set xDoc = Application.ActiveInspector.WordEditor
  With xDoc.Application.Selection
    .Range.ContentControls.Add (wdContentControlDate)
    .ParentContentControl.DateDisplayFormat = "MMMM d, yyyy"
    .InsertAfter Format(Now(), "MMMM d, yyyy")
    .MoveRight wdCharacter, 1
  End With
End Sub

Note: In the code, you can change “MMMM d, yyyy” to the date format you need.

3. Stay in the Microsoft Visual Basic for Applications window, click Tools > References.

4. In the References – Project1 dialog box, check the Microsoft Word 16.0 Object Library checkbox, and click OK to save the changes.

5. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

6. In the Mail view, click the New Email button under the Home tab to create a new email.

7. In the Message window, click the Customize Quick Access Toolbar button , and then select More Commands from the drop-down menu. See screenshot:

8. In the Outlook Options window, you need to configure as follows.

8.1) Choose Macros in the Choose command from drop-down list;
8.2) Select the script you created above in the left commands box;
8.3) Click the Add button.
8.4) Keep the script selected in the right box, and then click the Modify button. In the Modify Button dialog box, assign a new button to the script and click OK.
8.5) Click OK in the Outlook Options window to save the changes.

The VBA script is now added to the Quick Access Toolbar and displayed as the icon you specified.

From now on, when composing an email, you can click the date picker icon on the Quick Access Toolbar to insert a date picker into the email body, and then select a date you need from it. See the following demo.

Notes:

1) You can insert multiple date pickers into the body of an email.
2) You can change the date you have selected: click on the date field to display the Date control, then select a new date as needed.
3) This date picker can also be inserted into the body of an appointment or a task. If you need to, create a new appointment or task and repeat the step 7-8 above to achieve it.

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