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How to insert a date picker in emails in Outlook?

Author: Siluvia Last Modified: 2024-09-18

Suppose you need to send a work schedule to your colleagues, assigning different tasks to different people on different dates. However, you are worried about making mistakes entering the date manually, so you need a date picker instead. This tutorial provides a method to help you insert a date picker in emails in Outlook.

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Insert a date picker in Emails in Outlook with VBA code

You can run the following VBA code to insert a date picker in Outlook emails. Please follow the instructions below.

  1. Launch your Outlook, press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.
  2. In the left pane, double click Project1 > Microsoft Outlook Objects > ThisOutlookSession, and then copy the following VBA code into the ThisOutlookSession (Code) window.
    VBA code: Insert date picker in Outlook emails
    Sub DatePicker()
'Updated by Extendoffice 20220615
  Dim xDoc As Document
  On Error Resume Next
  Set xDoc = Application.ActiveInspector.WordEditor
  With xDoc.Application.Selection
    .Range.ContentControls.Add (wdContentControlDate)
    .ParentContentControl.DateDisplayFormat = "MMMM d, yyyy"
    .InsertAfter Format(Now(), "MMMM d, yyyy")
    .MoveRight wdCharacter, 1
  End With
End Sub
    Note: In the code, you can change "MMMM d, yyyy" to the date format you need.
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  3. Stay in the Microsoft Visual Basic for Applications window, click Tools > References.
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  4. In the References – Project1 dialog box, check the Microsoft Word 16.0 Object Library checkbox, and click OK to save the changes.
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  5. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.
  6. In the Mail view, click the New Email button under the Home tab to create a new email.
  7. In the Message window, click the Customize Quick Access Toolbar button doc-insert-date-picker-5, and then select More Commands from the drop-down menu. See screenshot:
    doc-insert-date-picker-6
  8. In the Outlook Options window, you need to configure as follows.
    1. Choose Macros in the Choose command from drop-down list;
    2. Select the script you created above in the left commands box;
    3. Click the Add button.
      doc-insert-date-picker-7
    4. Keep the script selected in the right box, and then click the Modify button. In the Modify Button dialog box, assign a new button to the script and click OK.
      doc-insert-date-picker-8
    5. Click OK in the Outlook Options window to save the changes.
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  9. The VBA script is now added to the Quick Access Toolbar and displayed as the icon you specified.
    doc-insert-date-picker-10
  10. From now on, when composing an email, you can click the date picker icon on the Quick Access Toolbar to insert a date picker into the email body, and then select a date you need from it. See the following demo.
Notes:
  • You can insert multiple date pickers into the body of an email.
  • You can change the date you have selected: click on the date field to display the Date control, then select a new date as needed.
  • This date picker can also be inserted into the body of an appointment or a task. If you need to, create a new appointment or task and repeat the step 7-8 above to achieve it.
  • If you restart Outlook and find that the script does not run. That's because the macro was disabled. You need to follow the steps below to re-enable the macro:
    1. Click on File > Options to enter the Outlook Options window.
    2. Click on Trust Center > Trust Center Settings.
    3. In the Trust Center window, click on the Macro Settings tab, select the Enable all macros option, and click OK > OK to save the new settings.
    4. Restart Outlook once more.
      doc-insert-date-picker-12

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